LALYNE B. JARDIN
Administrative Officer
Olongapo City,ZMB
Summary
Administrative Officer coordinating 20–40 billing and receivables records per week for the pilotage fee vessel services. Supports operations through meeting minutes, appointment scheduling, email monitoring, and document control across 201 files and company databases. Keeps the office moving by handling 10–20 requests per month for supplies, purchase orders, and visitor support, and attending 40+ Ship’s Pre-Arrival Meetings per month to foreign and domestic vessels if the OIC Harbor Pilot wasn't available.
Overview
23
23
years of professional experience
Work History
Administrative Officer II
Subic Harbor Pilots, Inc.
01.2023 - Current
- Prepare Foreign and Domestic Vessels Billing
- Prepare records of daily revenue of the company
- Received and update client’s payment and receivables
- Records monthly books of journal such as cash disbursement, general ledger, sales journal and purchase journal
- Prepared daily revenue records to track financial performance
- Managed office supplies and prepared purchase orders to ensure uninterrupted operations
- Participate on Ship’s Pre-arrival Meeting (SPAM) in a timely manner to discuss vessels berthing and arrival and to advice pilots availability
- Maintain and update company database and 201 files, filing systems and records
- Maintained and updated company database and filing systems to enhance record accuracy
- Prepare pilots request for certificate of employment and pay slip.
- Accountability.
Assistant Manager
IENV INC.
04.2021 - 01.2023
- Responsible for Marketing and Sales of our Lubricant products
- Provide direction to staff and monitor spending patterns and budget
- Fill in for General Manager in times of absence
- Make executive decisions hold meeting and provide accountability.
- Responsible in preparing monthly payroll
- Address Employee and customer concerns
- Email and phone correspondence
- Prepare Clients Request for Quotation
- Process Permit to Operate in BIR Manila. Responsible for filing monthly Official Receipts of Books to BIR Manila. Assist all customer complaints and issues
- Managed marketing and sales strategies for lubricant products, driving brand visibility and customer engagement
- Process Environmental Clearance to Ecology for upcoming container
- Resolved employee and customer concerns, enhancing satisfaction and fostering positive relationships
- Directed staff and monitored spending patterns and budget, ensuring adherence to financial guidelines
- Process books of accounts in BIR and update monthly books of journals such as disbursement, Gen. Journal and Receipts
- Process AEP and VISA Renewal to Labor Pampanga and Immigration
Purchasing Assistant
DUNBRAE SUBIC INC.
05.2018 - 06.2020
- Ensure timely delivery of materials
- Conducted price canvassing and cost analysis to identify competitive sourcing options.
- Develops accurate/ reliable suppliers of materials/services
- Purchasing Document Management PR to P.O. conversation
- Monitor P.O status and Close P.O. every month
- Analyzed success of automating systems to process claims, identified issues in accuracy and discrepancies, and made corrections to the system.
- Evaluated validity of Eclipse to ensure accurate supplier records and reliable reporting.
- Deployed ECLIPSE software for efficient management and secure documentation of company records.
- Reviewed technical procedures and made adjustments.
- Assessed projects for software development according to client goals and expected delivery dates and recommended adjustments to project timeline.
- Kept complete and up-to-date financial records and produced accurate statements outlining accounts receivable and payable.
Office Staff
I LIFT ASIA CORPORATION
03.2015 - 08.2016
- Processed monthly payroll for Korean and local employees, ensuring accuracy and compliance with regulations
- Updating the payroll system as follows:
- Updated the payroll system with new hires and resigned employees.
- Newly hires
- Resigned or AWOL employees
- Individual Tax Exemption Updates
- Additional Dependents
- Every 15th and 30th of the month
- Update PESO and DOLLAR account thru bank
- Managed monthly billing and collections for clients, facilitating timely payments and maintaining cash flow
- Prepare monthly expenses and request for revolving fund
- Posting expenses to the book journal
- Preparing transmittal and paying monthly contribution of SSS,PHIC and HDMF
- Responsible for paying monthly bills.
- Prepared and released approved vouchers and checks, ensuring timely disbursement of funds for operational needs
- Responsible for filing 1601E and 1601C in BIR automotive system
- IMPORTATION
- Request for admission permit
- Encoding assycuda
- Prepare liquidation reports
- Processing of VISA/VISA Renewal/VISA Extension
- Process DO18 for company registration in Pampanga
- Processing of employee’s ID
- Purchase of office supplies and consumables
Accounting Officer
FREEPORT ELITE RESORT, INC.
05.2012 - 05.2013
- Prepare monthly summary of remittances & taxes withheld
- Prepare monthly Contribution and Report for SSS, PHIC, & HDMF every 10th day of the month
- Compiled monthly contributions and reports for SSS, PHIC, and HDMF by the 10th of each month, ensuring compliance with regulatory deadlines
- Reports for Phil Health Insurance as follows:
- Reports & filing of newly hired employees (PHIC form Er2)
- Processing PHIC number for employees with no PHIC number & card (form M1a)
- Update & changes of employees (M2)
- Monthly report posting of contributions & separated employees (form RF-1)
- Update & changes of company’s information (ER-3)
- Processing employees’ confinement (claim form 1-2)
- And other benefits & privileges under PHIC regulation
- Reports & filing of newly hires employees (form M1-2)
- Monthly report of contribution (form MCRF)
- Processing salary & calamity loan of employees
- Update & changes of employees & company
- And other benefits & privileges under HDMF Regulation
- Prepare employees 13th month pay
- Prepare employees unused leave for the year
- Prepare voucher & check office expenses
- Prepare Cash voucher & Check advances of budget & Journal Voucher entries
- Prepare Cash & check voucher for contractor payment
- Check payment for office utilities
- Updating dollar rate
- Preparing monthly & Annual Financial Statement
- Record all dollar expenses and convert into peso included also for cash disbursement
- Prepare working papers needed for the preparation of Financial Statement as Bank Statement, Bank Confirmation, Bank Recon, Moving Average, Accounts Receivable, Accounts payable, Depreciation & Amortization for the whole year, Advances to O/E, Advances to Stockholder, Taxes Fees & Licenses, Forex Gain (Loss), Cash Balance, Security Deposit & Refundable, Prepayment & other schedules needed for Financial Statement
- Preparing monthly Trial Balance
- Update of Stockholder Share of Stocks (SEC & GIS)
- Prepare & reports at BIR & SEC of companies Financial Statement
- Reports for SSS as follows:
- Reports & Filling of newly hired & resigned or terminated employees (SSS form R1-A & R-3)
- Monthly report at SSS thru R3 diskettes
- Collection of R3 regular quarterly collection list
- Filling & processing sickness notification
- Filling & processing SSS loan & reports of amortization (SSS FormISL-101 & ML-2)
- Updates of specimen signature & other changes of companies’ information (SSS form R-8)
- And other benefits & privileges under SSS regulations
- Reports & procedure of BIR as follows:
- Report & filling companies update & changes
- Developed working papers for financial statement preparation, including bank statements, confirmations, reconciliations, and schedules for accounts receivable, accounts payable, and depreciation, enhancing accuracy and completeness of financial reporting
- Updating tax type (2303)
- Reports & filling monthly and quarterly report
- Prepared and submitted financial statements to BIR and SEC, maintaining compliance with regulatory requirements and deadlines
- Executed additional tasks as needed to support team objectives.
Accounting Officer
Mibon Subic Supplies and Services
06.2008 - 04.2012
- Contributes to the development and on-going maintenance of a professional and competent payroll system
- Reviews, verifies payroll date entry. Deals and responds quickly with queries relating payroll, tax deductions and others. Analyzes payroll procedures to maintain and improve efficiency and effectiveness. Recommends and implements changes or enhancements to the payroll process. Maintain and organized office and properly manages and maintains payroll records and associated files. Compute 13th month pay and other employee’s benefits-incentives. Billing and collection to various client.
- Developed and maintained a professional payroll system.
- Assist the Personnel Supervisor with the semi-monthly payroll process
- Ensures that an employee information database provided by Human Resources is handled with due regard to strict confidentiality of information and in accordance with date protection regulation
- Reviewed and verified payroll data entry, responded to payroll and tax deduction queries, and analyzed payroll procedures to enhance efficiency. Recommended and implemented process improvements while managing payroll records and computing employee benefits. Managed billing and collections for various clients, ensuring timely payment and accurate record-keeping.
Accounting Staff
HANJIN HEAVY INDUSTRIES & CONSTRUCTION CO., LTD.
05.2006 - 05.2007
- Prepared Payroll at the same time released the salary of the employees
- Managed bill payments, ensuring timely processing and accuracy
- Responsible for releases Korean Staff allowances
- Responsible for payments of warfhage at Seaport Department
- Responsible for payments of wage at Seaport Department
- Handled bank transactions, facilitating smooth financial operations
- Responsible for releasing Korean Staff allowances
- Prepare Accounting Journal
- Passbook Balance and Record
Accounting Staff
NORTHEAST FREIGHT FORWARDERS, INC.
05.2004 - 01.2006
- Prepared documents from the arrival of the shipment here in the Philippines until cleared for pull-out in Subic Bay Freeport Zone
- Record monthly Cash Disbursement Journal
- Prepared material costing reports for all vehicles, ensuring accurate expense tracking
- Processed weekly and monthly payroll for employees, ensuring timely and accurate compensation
- Managed material costing and tracked company expenses to maintain budget integrity
- Collected payments from clients for outstanding invoices
- Responsible for the notary of the legal documents such as Deed of Sale, etc.
- Encoding ETAPS AND TAFS-SBMA
- Process importation of spare parts from Korea
- Request for admission permit in SEAPORT for the importation.
Practicum
LANDBANK OF THE PHILIPPINES-BACOLOD
03.2003 - 03.2003
- Coordinated check backing process to ensure accuracy and compliance
- Call backing of checks
- Responsible for taking calls of customers
- Responsible for taking calls of the customers
- Compiled checks summary to support financial reporting
Education
Bachelor of Science - Business Accounting, Management
University of Negros Occidental-Recoletos
Bacolod City01-2004
Korean Language and Culture
Technical Education and Skills Development Authority
Manila06-2010
Senior High School - undefined
Sum-ag National High School
Bacolod City01-1997
Primary School - undefined
J. L. Araneta Elementary School
Bago City01-1993
Skills
Billing and collections
Bookkeeping
Document preparation
Records management
Calendar coordination
Expense reporting
Records retention
Meeting minutes preparation
Purchase order processing
Office supply management
Client communication
Database maintenance
Executive meeting coordination
Confidential information handling
TRAINING AND SEMINARS
- Department of Labor and Employment, Regional Office III Pampanga
- Seminar on Labor Updates and Latest Jurisprudence
- July 10, 2015
Timeline
Administrative Officer II
Subic Harbor Pilots, Inc.
01.2023 - Current
Assistant Manager
IENV INC.
04.2021 - 01.2023
Purchasing Assistant
DUNBRAE SUBIC INC.
05.2018 - 06.2020
Office Staff
I LIFT ASIA CORPORATION
03.2015 - 08.2016
Accounting Officer
FREEPORT ELITE RESORT, INC.
05.2012 - 05.2013
Accounting Officer
Mibon Subic Supplies and Services
06.2008 - 04.2012
Accounting Staff
HANJIN HEAVY INDUSTRIES & CONSTRUCTION CO., LTD.
05.2006 - 05.2007
Accounting Staff
NORTHEAST FREIGHT FORWARDERS, INC.
05.2004 - 01.2006
Practicum
LANDBANK OF THE PHILIPPINES-BACOLOD
03.2003 - 03.2003
Primary School - undefined
J. L. Araneta Elementary School
Senior High School - undefined
Sum-ag National High School
Korean Language and Culture
Technical Education and Skills Development Authority
Bachelor of Science - Business Accounting, Management
University of Negros Occidental-Recoletos