Kristine Joy F. Castroverde

Accounts Payable Analyst

• Handle mailbox management
• Validate and process external invoices and expense reimbursement in NetSuite
• Review and approve expense claim in accordance to company policy using Concur
• Investigate and resolve problems associated with processing of invoices and expenses
• Recording of month-end accruals for vendor bills and expenses on monthly basis
• Responsible for monthly accounts payable journal entries and balance sheet reconciliations
• Perform aging report for outstanding invoices and provide cost analysis during month-end closing
• Reviewing work of AP Associate by performing quality control on all vendor bill and expense reimbursement to ensure that correct details such as due dates, GL Accounts and Cost Centers are properly encoded
• Identify and initiate process improvements to drive efficiency and accuracy
• Managing processing team on how to manage their everyday task
• Established automated excel working file for distribution of daily productivity of team including monitoring of syncing of expenses from Concur to Netsuite
• Create an automated CSV file for Bi-weekly Contractor to be uploaded in NetSuite.
• Build macro enable template for Class Mapping
• Managing any additional ad-hoc duties as requested.

SALES ADMINISTRATION SPECIALIST

• Prepares, processes, transmits Principal Authorization Form (PAF) to distributor to expedite invoicing of customer sales order.
• Obtains price/bid proposals from Sales & Marketing and submits them to distributor for participation in government and private bidding.
• Secures and prepared tender documents in coordination with Sales, Marketing and Regulatory Affairs Dept.
• Secures regulatory documents from Regulatory Affairs in order to comply with bid requirements of government and private institutions.
• Validates & uploads daily total company sales generated from distributor & sub- distributors in SAP.
• Updates Sales, Marketing and Finance on month-to-date sales.
• Secures inventory reports from sub-distributors as reference for audit purposes.
• Prepares sales order confirmation in SAP System.
• Prepares and secure approval and issue assurance/guarantee letter as needed to validate inventory report submitted by sub-distributors.
• Conducts physical count of stocks at sub-distributor level in order to validate inventory report submitted by sub-distributor.
• Maintains organized files of all records for future and audit reference.
• Secure to validate and submit senior citizen discount.
• Observes corporate policies and work ethics in providing service and in dealing with external and internal parties.

Business Planning and Analysis Associate (Treasury)

• Forecast cash flow positions and related borrowing needs.
• Report to executive level regarding daily cash position and expenditures.
• Ensure that sufficient funds are available to meet ongoing operations.
• Monitored loan and borrowing rates.
• Use hedging to mitigate financial risks related to interest rates on company's borrowings, as well as on its foreign exchange positions.
• Developed and maintained productive relationships with bankers and analysts.
• Process domestic and international wires and oversee purchase of foreign currency.
• Maintained and organized financial and loan documentation.
• Identify and resolve cash-related issues with accuracy in timely manner.
• Prepare and present weekly short-term and long-term cash flow forecast focusing on financing needs.
• Document all cash transaction activities.
• Advise management on liquidity aspects of its short- and long-range planning.
• Reconciled bank statements and performed month-end close entries.
• Reviewed and analyzed bank fees and maintained bank account documentation.
• Reviewed some legal documentation.
• Participated in external audits.
• Drive technological changes to facilitate operational improvements.
• Prepared monthly withholding tax certificate.
• Advice all employees and suppliers for payment details.
• Respond and resolve customer problems, grievances and issues.
• Ensure treasury activities are in compliance with treasury policies, accounting guidelines, governance policies and internal controls.

Business Planning and Analysis Associate (Inventories)

• Perform physical count in warehouse and store locations.
• Monitor movement of inventories per SKU.
• Prepare SOI report.
• Create and maintain inventory management records on consistent basis.
• Forecast duties and taxes related to incoming stock purchased.
• Record goods received.
• Create DR for all sales order from customers.
• Encoding of all incoming and outgoing inventory transactions.
• Help in inventory reconciliation.

Accounts Payable Accountant

• Responsible for the preparation of Accounts Payable Vouchers on assigned vendor class , ensures the accuracy of amounts & completeness of supporting documents and compliance with the Company's standard policies & procedures. (40 Vouchers per day).
• Reviews and records in accurate and timely manner all employees’ cash advances in order to ensure availability of funds such as:
  • Field Tactical Activities (FTAR)
  • Monthly Expense Report (MER)
  • Cash Advance to office-based employees
• Determines and records monthly accruals related to selling and marketing activities, employees’ expense reports and general & admin expenses in order to capture accurate expenses for the period.
• Reviews and records all employees’ liquidation and monthly expenses report in order to ensure accurate and timely take-up of following expenses in compliance with standard policies and procedures:
  • Field Tactical Activities (FTAR)
  • Monthly Expense Report (MER)
  • Cash Advance to office-based employees
• Assists in analysis of overdue and accounts with abnormal balances.
• Responsible in monitoring, analyzing and preparing sub-schedules of following assigned Balance Sheet accounts:
  • Trade Accounts Payable – 3rd Parties
  • Non-Trade Payable to 3rd Parties
  • Other Liabilities to Employees
  • Government Contributions Payable (SSS, Philhealth, HDMF)
  • Receivables from Employees
• Preparation and Filing of Monthly, Quarterly and Annual BIR Remittances and Returns (eg. 1600, 1601E, 1601F, 1601C,1702Q,)
• Performs other duties that may be assigned from time to time as need arises.

Accountant

• Prepare checks and voucher for cash disbursement Maintains Sales Journal, Cash Receipt and General Journal Record Liquidation Expenses
• Prepare payroll for contractual and regular employees
• Technical Expert of Environmental Management (TEEM, Inc.)

Accounting Staff - Treasury

• Assisted the Finance head in the month-end closing procedures,
• Performed accounts reconciliation for various Balance Sheet Accounts which had been back logged for 6 months
• Prepare checks and voucher and or wire transfer for cash disbursement Release checks to payee
• Attend queries to from outside supplier
• Maintains Sales Journal, Cash Receipt and General Journal Prepare 2307 Certificate of Creditable withholding Tax Maintains and prepare schedule for office inventory Record liquidation expenses
• Maintain Petty Cash Fund