Kimberly Jett Monsada, RPM

Strategic

• Worked with managers to achieve compliance with organizational policies, providing clarifying information and recommending necessary changes.
• Facilitated successful policy implementation and enforcement to maintain legal and operational compliance.

Recruitment

• Reduced the external cost in filing the vacant roles for the past three years which maximize profitability.
• Collaborated with department managers on workforce planning efforts, identifying staffing needs and ensuring appropriate resource allocation.
• Supported organizational growth by actively participating in the recruitment and selection of top talent.
• Oversaw hiring, staffing, and labor law compliance.
• Optimized recruitment processes through data analysis; reducing time-to-fill metrics significantly.
• Streamlined HR efficiencies, conduct new hire orientations and provided onboarding and training for new employees.
• Monthly announcement of vacancy to internal stakeholders and actively promote referral benefit program.

Compensation and Benefits

• Developed comprehensive benefits packages to attract and retain top talent within the organization.
• Structured compensation and benefits according to market conditions and budget demands.
• Directed and controlled group health and life and company benefit packages.
• Communicate updates of government mandated benefits, assisting the employee during the benefit claims and resolving concerns related to compensation and benefits
• Managed benefits enrollment by answering questions and aiding employees with login details.
• Organized company-wide events designed to boost employee morale.

Payroll Administration

• Manage employee payment records, processing payroll, ensuring compliance with tax regulations, and handling payroll discrepancies.
• Prepare and execute the bank file for authorization of the approvers for the disbursement og payroll.
• Ensure accurate and timely filing of tax related to compensation withholding, fringe benefit tax and final income taxes withheld)

DOLE Compliance

• Work closely with HR Manager in providing reports to the Department of Labor and Employment.
• Assist the HR Manager in preparing document for submission to DOLE on audit/inspection of Branch and Projects.
• Ensuring that DOLE Certification and documents needed for business operations are updated and complete.
• Monitoring Labor Advisories and ensure its timely implementation to avoid non-conformities and penalties.

Employee Relations

• Supervise and Coach Managers on the administration of periodic performance review.
• Communicate and provide advice to employees about company and governmental rules, regulations, and procedures needed for compliance.

Administrative

• Updated HR database with new employee information, changes in benefits, and other details.
• Prepared new hire letters, employee contracts, and corporate policies.
• Addressed employee concerns with appropriate urgency, following all corporate procedures.
• Utilization of SAP and ensure that system process is completed in coordination with Finance for payment processing for HR related supplier.

• Ensure that the agreed KRAs and KPIs are met and/ or accomplished.
• Partner with hiring Managers on organizational development, workforce planning and identifying future needs.
• Develop clear and accurate job descriptions, launch vacancy advertisements internally and externally and/or supporting the procurement of the services of recruitment firms.
• Oversee proactively the recruitment process so that it meets the required standards of quality, efficiency, effectiveness and timeliness.
• Negotiate salaries with candidates based on available salary scale criteria.
• Ensure completion of correct documentation and approvals.
• Work closely with candidates to finalize recruitment to acceptance of offer.
• Manage the on-boarding and orientation of the new staff member.
• Coordinated and conducted new hire pre-interviews.
• Gathered personnel records from employees from each department.
• Negotiated competitive compensation packages with prospective talent during the hiring process, securing top candidates for key roles within the organization.
• Handled sensitive information discreetly while maintaining confidentiality and trust amongst employees.

Time Monitoring Record

• Receives, collates and verifies all daily time records, overtime reports, time adjustments, personnel requisition forms and other relevant attachments of temporary employees. Ensures that all attachments are duly accomplished and completed.
• Forwards to Finance and Accounting Department for payroll processing.
• Ensures that all employees assigned are regularly and well-compensated. Answers inquiries pertaining to salary disputes/concerns of the employees.

Billing and Collection

• Follow ups billing reports to clients to avoid delays in collection.
• May collect check payment from clients, and deposits to corporate account.
• Prepares monthly billing and collection report of assigned clients and submits to Client Servicing Manager for documentation purposes.

Client Servicing Management

• Receives all job orders from clients and clarifies the need for manpower request. Ensures that all job orders are approved by authorized signatories.
• Monitors and updates the clients regarding the progress and status of hiring.
• Prepares and updates the database of active employees, disciplinary/incident summary report, hiring status report and separation tracker.
• Provides proactive and excellent customer service to internal (company) and external costumers.

Personnel Administration

• Receives employee grievance reports as well as incident reports from clients that involves the assigned employee. Forwards the same to Employee and Labor Relations for appropriate action.
• Assist the ELR officer on issuance of disciplinary actions to temporary employees in accordance with Code of Professional Conduct and Responsibilities.
• Handles all concerns of the clients and employees, Finds solution that will resolve any problems or conflicts.
• Conducts regular onsite visits within area of jurisdiction to ensure that operations are smoothly managed.
• Prepares weekly report as required by Area Manager.
• Performs other tasks as may be assigned.

• Processes all requests from Job Orders and Manpower Requisition Forms.
• Ensures the usage of all job sourcing activities including field recruitment, website postings, employee referral programs and a variety of low-cost recruitment sources to attract candidates.
• Ensures that all received resumes and application letters that were filtered based on the position, high/low potential and for pooling are called and conducted phone interview.
• Notifies candidates through SMS pertaining to the post applied and vacancy.
• Assesses candidates through web search to check their capabilities prior conducting phone interviews.
• Conducts face-to-face interview to justify the qualification of the candidates to the available job.
• Participates in calibration meetings and communicates the needs or demands of hiring accounts.
• Updates the Manpower Progress Reports in a daily basis.
• Performs other tasks as may be assigned.