KIM P. ERMITA

KEY PERFORMANCE OBJECTIVE:

• Sourcing and Vendor Management: Identify, evaluate, and recommend potential suppliers for meat, ingredients, packaging, supplies, and services. This includes maintaining an accredited vendor database and performing annual performance reviews to ensure reliability and quality.
• Order Processing: Review purchase requisitions from internal departments (e.g., kitchen, warehouse or production) and convert them into purchase orders. This involves verifying specifications for technical or complex items.
• Negotiation: Negotiate with suppliers to secure the best possible pricing, delivery terms, and contract conditions to minimize operational costs.
• Delivery Coordination: Monitor order status and coordinate the receipt of goods. This ensures that items arrive at the right time, in the correct quantity, and at the right location.
• Quality and Safety Compliance: Ensure all purchased food items comply with health and food safety regulations (such as HACCP).
• Inventory and Reporting: Monitor inventory levels to prevent stock outs of critical ingredients and prepare regular reports on spending, market trends, and supplier performance.

KEY PERFORMANCE OBJECTIVE:

• Ensures that all line departments request is met at the least possible cost with best quality and the fastest possible time.
• Establish a pool of accredited local and international suppliers and avoid middlemen.

BASIC DUTIES & RESPONSIBILITIES:

• Cater requests form end users and review or verify accuracy, terminology and specifications of items requested.
• Canvassing and sourcing-out of direct suppliers to compare prices, specifications and delivery dates in order to determine the best bid among potential suppliers. As much as possible, avoid middlemen. Negotiates favorable terms, conditions and pricing.
• Prepare canvass slips and place Purchase Orders for Supervisor and CEO approval through JDE, respectively.
• Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries and other problems.
• Track status of requisitions, contracts and orders.
• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
• Make ways and means for emergency purchases to all line departments.
• Coordinate closely with Accounting Department for payment allocation to suppliers based on ageing.
• Accountable for checking and analyzing all transactions in the JDE of the Central Warehouse are updated.
• Perform other tasks which will be assigned by the Immediate Superior.

KEY PERFORMANCE OBJECTIVE:

• Prepare and submit Daily Sales Records and other pertinent documents to the CEO
• Assist and support administrative works
• Responsible in managing pertinent documents
• Responsible in time keeping and counting authorized overtime hours for every payroll period
• Perform accounting and clerical functions to support the bookkeeper
• Compile and sort invoices and checks
• Record charges and refunds
• Ensure patients accept payments or refunds
• Arrange for money to be delivered to bank
• File and tally deposits
• Match invoices to work orders.
• Process bills for payment
• Make purchases of all medical supplies and office supplies.
• Perform other functions request by management.