KIALEEN JOY OCBEÑA

Support and extend advise to People Leaders and Managers in the day-to-day execution of HR Related Services encompassing our employee's lifecycle. Ensure HR/Talent Regional Services' program and policies are operationalized and executed with painstaking diligence.

• Manage and handle all HR related tasks. Provide overall assistance to the needs of Chinese HR Supervisor.
• Book hotel and flight reservations of foreign employees.
• Assist with the Contract of lease & notarization of documents.
• Create authorization, agreement and explanation letter (if asked on site).
• Provide administrative assistance to the department by encoding, scanning and filing to ensure HR database and personnel files are maintained.
• Utilize for talent search available sources such as Jobstreet and
• Social media to pool applicants for vacant positions.
• Create Job Ad/poster all while coordinating with each department for their personnel requisition concerns.
• Keep recruitment database up to date. Track applicant source.
• Prepare reports of job hiring status.
• Schedule and send interview invite while reviewing resume prior interview date.
• Conduct initial interview and background checks.
• Coordinate with the department heads for the final interview and prepare the interview evaluation and issue rejection letter.
• Responsible for Onboarding.
• Collect & Timekeeping of DTRS. Prepare payroll to be submitted to the Finance Department for final checking. Address employee’s concern regarding their pay slip.
• Responsible for the timely registration/enrollment of newly hires’ government numbers. Ensure monthly remittances of the contribution and attend to the employee’s need in availing the agency’s services. (Ensure compliance.)
• Issue memo and disseminate.
• Impose disciplinary action notices with due process.
• Prepare accountability contracts and monitor company’s gadgets and properties issued to employees.
• Prepare, maintain and update 201 files.
• Handles offboarding.
• Prepare COE, serves as a point person for all employee questions.
• Provide assistance on company activities such as Christmas Party.
• Provide administrative assistance to the department by encoding, scanning and filing to ensure HR database and personnel files are maintained.
• Take part in conflict management and resolutions related to work relationships, benefits and policies.

• Assist the HR & Admin Department in carrying out its day- to-day process & activities.
• Daily sending and monitoring of attendance of the manpower on site.
• Does paper works assigned by the Project-in-Charge needed by the General Contractor and monitor & secure proper documents needed on site.
• Disseminate instructions given by the management on site.
• Coordinate with the head office regarding concerns on site such as salary and other HR-related concerns.
• Enroll newly hired to the biometrics.
• Monitor OT, SL and VL.
• Process Cash Advance request
• Documentations and Filing.
• PPE Monitoring & Issuance