Kenneth Lebut

Key Responsibilities: Tools & Systems Used:

(Hybrid Setup – Onsite & Remote)
Reports to: Managing Director

As the Operations Manager, I oversee the planning, coordination, and execution of construction and maintenance projects from initial costing to final turnover. My role bridges technical, administrative, and financial functions to ensure projects are delivered efficiently, on time, and within budget.

• Project Reporting & Oversight:
  Provide regular updates and progress reports to the Managing Director.
  Ensure all project activities meet client specifications, timelines, and quality standards.
• Pre-Project Planning & Formalities:
  Prepare detailed cost estimates based on project drawings and scope.
  Manage project initiation formalities, including quotations, drawings, compliance documentation, and client submissions.
• Procurement & Cost Management:
  Upon project award, prepare material lists for purchasing or procurement.
  Conduct job cost analysis, track cost-to-complete, and issue purchase orders.
• Safety and Compliance
• Oversee implementation of safety protocols and ensure worksite compliance with occupational health and safety regulations.
• Coordinate with site foremen to conduct toolbox meetings, safety briefings, and incident reporting when required.
• Ensure all workers and subcontractors follow PPE and jobsite safety practices.
• Managed inventory systems to ensure timely availability of housing materials.
• Trained new staff on operational procedures, ensuring compliance with company standards.
• Facilitated communication between teams to resolve issues and improve collaboration.
• Assisted in budgeting processes, contributing to cost-control initiatives and financial oversight.
• Project Closeout:
  Manage project turnover, submit compliance and completion reports, and coordinate final invoicing.
• Payroll & Admin Support:
  Handle fortnightly payroll processing including time entry encoding, deductions, tax computations, and mandatory contributions.
  Prepare and send bank files for salary distribution.
  Manage employee leave entitlements, allowances, and final pay calculations.
• MS Excel, Google Workspace, Payroll Software, 3D Design Tools (e.g., SketchUp), Estimating Software

• Developed strategic partnerships to enhance market presence and drive revenue growth.
• Conducted market research to identify new business opportunities and inform decision-making.
• Collaborated with cross-functional teams to align business development strategies with corporate goals.
• Managed client relationships, ensuring satisfaction and fostering long-term loyalty.
• Prepared comprehensive proposals and presentations for potential clients, showcasing value propositions effectively.
• Tracked industry trends and customer feedback to adapt offerings and improve service delivery.
• Facilitated regular communication with clients to ensure their needs were met, fostering long-lasting relationships built on trust and mutual respect.
• Generated new business with marketing initiatives and strategic plans.
• Facilitated training sessions to promote effective sales techniques among team members.
• Reached out to potential customers via telephone, email, and in-person inquiries.

• Managed executive calendars, scheduling meetings and coordinating travel arrangements efficiently.
• Prepared detailed meeting agendas and summarized notes for distribution to stakeholders.
• Developed and maintained filing systems, ensuring easy access to important documents.
• Conducted research and compiled reports to support decision-making processes.
• Assisted in project management tasks, tracking progress and deadlines effectively.
• Implemented digital tools for task management, enhancing team collaboration and productivity.
• Optimized time management for executives by handling travel arrangements and itineraries.
• Managed sensitive information and maintained confidentiality by implementing secure filing systems.
• Used advanced software to prepare documents, reports, and presentations.
• Managed mail and both incoming and outgoing correspondence, mail, email and faxes.

• Led cross-functional teams to execute construction projects on time and within budget.
• Developed project plans and schedules, ensuring alignment with client expectations and regulatory requirements.
• Implemented risk management strategies to mitigate potential project delays and costs.
• Facilitated stakeholder meetings to communicate project status and address concerns proactively.
• Coordinated resource allocation, optimizing workforce deployment across multiple concurrent projects.
• Successfully managed multiple projects simultaneously by prioritizing tasks according to urgency, resource availability, and alignment with organizational goals.
• Planned, designed, and scheduled phases for large projects.
• Met project deadlines without sacrificing build quality or workplace safety.
• Developed comprehensive project plans with clear timelines, milestones, and budget requirements, ensuring timely delivery of high-quality results.
• Managed projects from procurement to commission.

• Developed and executed comprehensive marketing strategies to enhance brand visibility and market share.
• Led cross-functional teams to drive sales initiatives, fostering collaboration between departments.
• Analyzed market trends and consumer insights to inform product development and positioning.
• Managed digital marketing campaigns across multiple channels, optimizing engagement and conversion rates.
• Analyzed sales and marketing data for improved strategies.
• Improved brand visibility with well-executed promotional campaigns and engaging social media content.
• Participated in trade shows and industry events to network and promote products.
• Built relationships with customers and community to establish long-term business growth.
• Implemented systems and procedures to increase sales.