- Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy;
- Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level Administrative and Finance positions;
- Ready to help team achieve company goals;
- To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
- Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Hi, I’m
KATHY CINCO
Administrative Officer
Escalante City
Summary
Overview
21
years of professional experience
20
years of post-secondary education
3
Certifications
Work History
Department of Education, Schools Division of Escalante City , Escalante City
Administrative Officer V (Budget Officer III)
03.2015 - Current
Job overview
- Reviews and evaluates budget proposal submissions of the Schools Division, Schools and Learning Centers based on formulated guidelines, budget execution documents and accountability reports and submit a comparative analysis of current budget proposals vis a vis prior year’s budget/appropriation to guide the SDO management in allocation and approval;
- Prepares budget proposals for the Schools Division, by consolidating the proposals of the various units of the SDO, Schools and Learning Centers;
- Attends budget hearings/conferences and meetings with RO and CO management and other stakeholders to explain the proposed expenditures and help defend increase and/or decrease on the budget proposals vis-a-vis prior year’s budget/appropriation;
- Reviews/Refines justifications for budget proposals to attain the required funds;
- Implements needed budget revisions based on outcome of budget hearings;
- Reviews, computes, and prepares special budget requests and transmits to DBM requests for special budgets e.g. covering terminal leave benefits and other personnel claims;
- Answer communications pertaining to budget queries;
- Support the preparation of the initial draft of the strategic plan of the schools division (DEDP) by the Division Planning Team by providing inputs on budgeting considerations;
- Assist in the preparation of the final draft of the Annual Implementation Plan (AIP) and subsequent adjustments o compute and provide inputs on the budgetary requirements of the Annual Plan;
- Provide technical inputs towards the equitable distribution of critical resources (e.g. teachers, classrooms, furniture, textbooks) based on summary and consolidation of human, financial, capital resource requirements of schools and learning centers (e.g. teachers, textbooks, chairs, classrooms, etc) for management decision;
- Evaluates and identifies cost efficiency of various units in the utilization of budget against their work and financial plan;
- Certifies availability of allotments, monitors and records expenditures in appropriate registries;
- Coordinates with offices regarding their programs, projects and activities (PPA) for update and status relative to funding and expenditure;
- Evaluates statement of allotment obligations and balances for decision-making purposes;
- Assist in the preparation of the Budget Accountability Reports (BAR) together with the Planning Officer III;
- Analyzes “Summary of Financial Reports” as to accuracy for submission to various agencies;
- Evaluates financial performance in accordance with the approved AIP/Work and Financial Plan;
- Provide technical support to the Division Planning Team in the preparation of the Annual Accomplishment Report of the schools division for submission to Regional Management
- Recommends and prepares budget related guidelines and memorandums for approval and issuance of the SDS;
- Coordinates with various offices/project teams on the effective and uniform implementation of the budgetary controls systems;
- Gathers information and feedback on the implementation of the budgeting system and prepares and submits findings and recommendations towards the improvement of the budgeting system;
- Gather data on needs and difficulties encountered by other personnel in the Division with regard to Budgeting. (Technical assistance needs);
- Provides technical assistance to School Heads and other Finance personnel of the Schools Division (Technical assistance interventions)
- Develop and implement orientations/ training/ seminars/ workshop to inform and build the capability of school divisions management and personnel in preparing budgets following guidelines of DepED and other oversight agencies.
DepED, Schools Division of Escalante City, Escalante City
Administrative Officer II (HRMO-II)
07.2013 - 03.2015
Job overview
- Monitor and maintain list of current and future vacancies in the Schools Division based on retirement dates and inputs from HRD career planning and succession data so as to periodically apprise management of upcoming vacancies;
- Announce vacancies to appropriate media pursuant to existing CSC rules and regulations and accept applications for vacant positions;
- Conduct initial evaluation of qualification of applicants and candidate for PSB deliberation;
- Schedule applicants for interview by PSB and prepare supporting documents, data and materials needed in the selection process;
- Supervise and participate in the preparation of short listed qualified applicants and the line-up of applicants in the PSB deliberation
- Compute and analyze the results of the PSB deliberation for them to be able to submit the short list of candidates for selection, including the one recommended for the position
- Posts list of newly appointed/promoted employees pursuant to existing rules and regulations
- Process hiring requirements for newly appointed personnel.
- Entertain queries and complaints on selection and appointments.
- Act as member of PSB to provide guidelines and opinions on recruitment, selection and hiring of personnel
- Process documents on personnel actions such as appointments, promotion, transfer, reclassification, separation, resignation and retirement and give copies to units and personnel concerned
- Recommend actions to the SDS through the AOV to enforce personnel policies and regulations (e.g. reports of habitual absenteeism/tardiness) and prepares corresponding documents.
- Recommend to the management actions to be taken regarding grievances in conformity with existing rules and regulations and prepared corresponding documents
- Check the accuracy of salaries and benefits given to employees on a periodic basis and respond to queries pertaining to salary /benefit claims.
- Submit to RPSU pertinent documents for payment of salaries, allowances, and benefits.
- Compute necessary deduction for inclusion in the monthly payroll.
- Compute salary adjustment based on new salary schedule, changes/adjustments in deductions and communicate such to personnel concerned (Notice of Step Increase (NOSI) and/or Notice of Salary Adjustment (NOSA)
- Process and release special order for leaves, travel, transfers, reinstatements and non- compensatory time off of office personnel.
- Review claims of separated, retired, transferred, and resigned personnel affected by movement in employment status and recommends appropriate action.
- Support the AOV in representing the SDO in personnel committees and provide the required assistance/documents needed in the implementation of compensation programs and practices
- Apply the latest issuances on personnel benefits and communicates them to employees
- Compute vacation service credits of teachers for accrual of leaves.
- Compute Proportional Vacation Pay (PVP) and process payroll of teachers for payment.
- Process retirement/ separation papers including accrued benefits and terminal leave pay of retiring/resigning employees for benefits payment purposes
- Processes application for monetization of leave credits
- Acts on application on leaves (sick, vacation, study, scholarships and training) for approval of the SDS
- Maintain and update the Personnel Services Itemization and Plantilla of Personnel (PSI-POP) to reflect current staffing pattern of the organization.
- Process applications for upgrading and reclassification of position to maintain the accuracy and relevance of the organization staffing pattern.
- Maintain a complete and updated personnel records of SDO office personnel both in the HRIS and in the 201 file.
- Oversee the maintenance and updating of Human Resource Information Management System (HRIS) and generates reports on personnel data (from the HRIS) as requested for various human resource management and development decisions.
- Oversee the maintenance of a complete and updated record of Employee Performance Rating both in the HRIS and 201 file of employees as reference for various human resource management and development decisions.
- Certify records of employment for specific purpose (employment, scholarships, loans, and benefits)
DepEd, Schools Division of Escalante City, Escalante City
Administrative Assistant II (Disbursing Officer)
06.2008 - 06.2013
Job overview
- Assists in collection of funds and deposits;
- Prepares remittance and deposit slips;
- Prepares report of collections and deposits;
- Prepares report of disbursements;
- Controls payroll and prepares vouchers for salaries and wages;
- Processes checks and advice of checks issued and cancelled;
- Prepares report of checks issued and cancelled
- Assists in collection of funds and deposits;
- Prepares remittance and deposit slips;
Mckline Enterprises, Butuan City
Accounting Clerk
06.2002 - 01.2008
Job overview
- Completed biweekly payroll for company personnel.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Monitored status of accounts receivable and payable to facilitate prompt processing.
- Input high volume of monthly invoices with consistent accuracy.
- Monitored guest ledger, advance deposit ledger and related ledgers to deliver proper internal control.
- Maintained accurate and complete documentation to facilitate accounting and filing functions.
- Identified and resolved internal accounting variances, promoting data accuracy.
- Analyzed and verified employee expense reports for accuracy.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Verified items billed against items ordered and reconciled differences through follow-up with vendor.
- Collected and summarized expenses for profit and loss analysis.
Education
University of Negros Occidental-Recoletos Bacolod City, Negros Occidental, Philippines
J.D. from Law
06.2011 - Current
University Overview
NONESCOST Sagay City, Negros Occidental, Philippines
Master in Public Administration from Public Administration
04.2018 - 06.2020
University Overview
Mount Carmel College Escalante City, Negros Occidental, Philippines
Bachelor in Secondary Education from Education
06.2016 - 03.2018
University Overview
Father Saturnino Urios University Butuan City, Agusan Del Norte, Philippines
Bachelor of Science from Commerce Major in Accounting For Management
06.1998 - 03.2002
University Overview
Skills
Administrative expertise
undefinedAccomplishments
Accomplishments
- Recognized and awarded as best employee;
- Elected as the employees' local chapter president;
- Developed and maintained budget tracking system that improved accuracy and efficiency in financial reporting;
- Collaborated with department heads for fast-implementaiton of programs, projects and activities;
- Conducted various trainings,workshops meetings and conferences resulting in increased financial literacy and improved overall financial performance;
- Crafted various memoranda and correspondence for continuous improvement of budgetary systems and monitoring.
- Extended various technical assistance to various units.
Certification
Licensed Professional Teacher
Timeline
Licensed Professional Teacher
10-2020
NONESCOST
Master in Public Administration from Public Administration
04.2018 - 06.2020
Mount Carmel College
Bachelor in Secondary Education from Education
06.2016 - 03.2018
Licensed Driver
01-2016
Administrative Officer V (Budget Officer III)
Department of Education, Schools Division of Escalante City
03.2015 - Current
Administrative Officer II (HRMO-II)
DepED, Schools Division of Escalante City
07.2013 - 03.2015
University of Negros Occidental-Recoletos
J.D. from Law
06.2011 - Current
Administrative Assistant II (Disbursing Officer)
DepEd, Schools Division of Escalante City
06.2008 - 06.2013
Professional Civil Service Eligibility
06-2004
Accounting Clerk
Mckline Enterprises
06.2002 - 01.2008
Father Saturnino Urios University
Bachelor of Science from Commerce Major in Accounting For Management
06.1998 - 03.2002
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