Juvie Ann Remo

Conducted review of subgrantee’s progress financial reports and liquidations, including checking of transaction details and supporting documentation in consideration of donor policies.

Reviewed consultant’s reimbursable expenses and supporting documents, such as the official receipts that are within the contract period that match with activity report.

In-charged of receiving, collating, and following-up of monthly project fund request.

Facilitated the monitoring of subgrants and contracts including reporting schedules and termination dates, by periodically tracking status including payments and sending out reminders.

Conducted budget review and financial due diligence. Spearheaded the conduct of orientation, field site visit, and audit of subgrantee-partners, including mentoring.

Performed other tasks that may be required to support the grants and contracts team.

Developed a workflow for the monitoring of subgrants that include review of progress financial and cash flow report, communication of noted observations to the subgrantees.

Developed a grid of documentary requirements for each type of subgrantee transactions, such as relating to procurement of goods or services, salaries and payroll, conduct of meeting and special events, etc. To be shared with relevant project team members.

Prepared and sent monthly invoices for every client through MS Access which saved time

Reduced billing inquiries by doing timely and accurate billing related transactions

Tracked and reconciled clients outstanding payments
Prepared and reconciled monthly Billing Summary Report using MS Excel spreadsheet and SAP and distributed a report to the billing supervisor and accounting department personnel.

Booked of expenses from day-to-day transactions Prepared monthly Financial Statement Report

Booked payroll and billing entries
Prepared Bank Reconciliation for monthly transactions Prepared and Monitor Schedules of Cash Advances
Prepared Monthly Performance Report (Financial Statement and Statement of Operations) Other functions as assigned by the Accounting Head

Performed the day-to-day processing of accounts payable transactions to ensure that company finances are maintained in an effective, up to date and accurate manner.

Prepared remittance reports.
Prepared payroll for Seafarers that disembarked Prepared invoices/vouchers for data entry Recorded invoices for payment
Maintained listing of accounts payable
Provide administrative support to ensure effective and efficient operation. Processing of staff and seafarers’ expenses and cash advances
Dealing with inquiries of Seafarers, Allottees concerning allotment
Ensure the confidentiality and security of all financial and employees files Prepares allotment certification
Prepares amendment and cancellations of bank accounts Prepares remittance reports