Jovilyn Faciol
Bacoor,Cavite
Summary
Manages accounts payable and receivable processes to support accurate invoicing, timely supplier payments, and healthy cash flow. Reconciles ledgers, resolves statement discrepancies, and maintains precise financial records that strengthen month-end close and reporting.
Overview
1
1
Language
16
16
years of professional experience
Work History
Account Executive - Payables and Receivables
Micron Cleanroom Phils., Inc.
Muntinlupa City, Metro Manila
02.2013 - Current
- Managed accounts payable ledger, processing supplier invoices and scheduling payments to optimise cash flow.
- Processed accounts receivable transactions, invoicing clients promptly and accurately to facilitate timely payments.
- Developed and maintained comprehensive records of all financial transactions within the payables and receivables function.
- Collaborated with the finance team to close monthly accounts, ensuring accurate reflection of payables and receivables.
- Reconciled monthly statements from suppliers against internal records, identifying and resolving discrepancies swiftly.
- Assisted in preparing financial reports, highlighting accounts payable and receivable metrics for senior management review.
- Analysed financial data related to payables and receivables to identify trends and report on financial health.
- Monitored debtor balances, conducting credit control activities to reduce overdue accounts and maintain healthy cash flow.
- Liaised with suppliers and clients to address queries related to invoices, payments, and account statements.
- Coordinated with the sales team to ensure accurate billing information is captured for client invoicing.
- Enhanced vendor relationships through consistent communication and timely payment, securing favourable terms.
- Participated in the budgeting process, forecasting payables and receivables’ impact on the company’s financial planning.
- Negotiated payment terms with suppliers to improve liquidity and sustain positive working relationships.
- Tracked sales and detailed trends through regular reports for senior management.
- Produced regular status and sales reports within required timelines.
- Assisted in training and mentoring new account executives to aid overall team performance.
- Prepared invoices based on contract terms and distributed to customers.
- Collected and maintained accurate data needed for effective forecasting.
- Analysed profit and loss at business, department and project level.
- Prepared and filed tax returns within assigned deadlines.
- Completed scheduled closings for yearly recordkeeping following [Type] standards.
- Presented financial statements and analysis for improved forecasting.
Office Administrative Assistant
P & A Marketlinks Inc.
Cainta , Rizal
06.2010 - 09.2012
- Handled incoming calls and emails, providing prompt responses or directing queries to appropriate departments.
- Handled incoming calls and correspondence, directing enquiries to appropriate departments to facilitate smooth communication.
- Answered telephone calls to offer information, direct callers and take messages.
- Responded to incoming requests for information or forwarded to appropriate individual.
- Monitored office supplies inventory, placing orders to avoid shortages and maintain operational flow.
- Managed confidential files and documents, adhering to privacy laws and ensuring secure handling of sensitive information.
- Handled confidential information securely, ensuring compliance with data protection regulations., upholding data protection standards.
- Managed the diary for senior staff, scheduling meetings and appointments to maximise efficiency.
- Monitored and maintained office equipment, arranging repairs and servicing to prevent disruptions.
- Administered company databases, accurately inputting and updating information to support business operations.
- Processed incoming mail and parcels, ensuring timely distribution to relevant departments..
- Managed office petty cash, including delegation, documenting expenses and replacing when required.
- Developed and implemented filing systems, both electronic and physical, to improve document management and retrieval.
- Maintained comprehensive filing systems, both digital and paper-based, for easy retrieval of documents.
- Coordinated maintenance of office spaces, liaising with cleaning and facilities services to maintain a clean and safe working environment.
- Processed expense claims and invoices, ensuring accurate financial records and timely payments.
- Processed expense claims and invoices, liaising with the finance department to ensure timely payments.
- Prepared routine business correspondence for office staff.
- Organised company events, from venue selection to on-the-day coordination, enhancing team morale.
- Compiled and updated contact lists for clients, suppliers, and service providers, ensuring accurate information for communications.
- Managed office machine maintenance, repairs and servicing, including printers, fax machines, photocopiers and phone systems.
Education
Diploma of Higher Education - Automated Office System Management
Datamex College of Saint Adeline
Paranaque City, RIZ01-2009
Bachelor of Science - Office Administration
University Of Mindanao
Davao City, DAS01-2001
Skills
- Accounts payable
- Accounts receivable
- Accounts Receivable (AR)
- Invoice processing
- Invoice matching
- Ledger reconciliation
- General ledger accounting
- Payroll processing
- Payroll
- Bank reconciliations
- Bank account management
- Cash flow management
- Budget forecasting
- Tax filing
- Audit coordination
- Microsoft Excel
- Quickbooks
- Account reconciliation
Languages
English
Intermediate
B1
Interests
- Travel
Timeline
Account Executive - Payables and Receivables
Micron Cleanroom Phils., Inc.
02.2013 - Current
Office Administrative Assistant
P & A Marketlinks Inc.
06.2010 - 09.2012
Diploma of Higher Education - Automated Office System Management
Datamex College of Saint Adeline
Bachelor of Science - Office Administration
University Of Mindanao