Jovela Cabanos
Saskatoon
Summary
Experienced and dedicated Supervising Administrative Officer, HR and Procurement Officer, and Practitioner with a proven track record gradually progressing from a low-level entry position to a leadership and executive role. Possessing 1 year work experience as Senior Administrative Officer, 6 years in HR and over 6 years' experience in the Procurement field. Passionate about sharing practical HR knowledge and Logistics Management as a Part-time College Instructor. Committed to contributing to team success through diligent work, meticulous attention to detail, and exceptional organizational skills.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Supervising Administrative Officer/Division Chief
Department of Health Drug Abuse Treatment and Rehabilitation Center-Bukidnon
11.2023 - Current
- Managed, planned, organized, directed, controlled and evaluated daily operations of Administrative Division composed of 39 staff from the Human Resource Management Section, Procurement Section, Materials Management/Supply Section, and General Services Section; Security Services, Utility Services, Transportation, and Facility Maintenance.
- Enhanced overall office productivity with a Very Satisfactory performance rating of Administrative Division in 2024 evident in effective staff management and coordination of daily tasks.
- Provided exceptional support as part of the executive team in planning and execution of annual budget and has greatly contributed to the attainment of Center's 100% disbursement rate and 100% obligation rate and awarded as the Best DOH Treatment and Rehabilitation Center in the Philippines in 2024.
- Conducted initial review and assessment of grievance complaints
- Facilitated cross-functional collaboration by acting as a liaison between departments for task coordination and information sharing.
- Prepared rewards and recognition plans
- Contributed to successful projects by providing essential administrative support and resource management.
- Interviewed and recommended hiring and training of staff
- Boosted employee morale by addressing concerns promptly and fostering a positive work environment.
- Reviewed and recommended approval of Standard Operating Procedures of different sections/units.
- Reviewed and signed Obligation Requests and Status Forms, and Disbursement Vouchers.
- Checked, reviewed and recommended approval of Purchase Requests, Project Procurement Management Plan, and Annual Work and Financial Plan.
- Proofread and edited documents for accuracy and grammar.
- Performed other tasks as maybe assigned including other functions to different affiliations, to wit: PRESIDENT-United Drug Abuse Treatment and Rehabilitation Center-Bukidnon Employee’s Association (UDABEA), TEAM LEADER- ISO Internal Audit Committee, VICE-CHAIRPERSON, Human Resource Development Committee, MEMBER-Management Committee, MEMBER-Human Resource Merit, Promotion and Selection Board (HRMSPB), MEMBER-Grievance Committee, MEMBER-Program on Awards and Incentives for Service Excellence (PRAISE), MEMBER-Gender and Development Committee, MEMBER, Statement of Assets, Liabilities & Net Worth Review Committee, MEMBER, Committee on Decorum and Investigation, MEMBER, Anti-Red Tape Act Committee
Administrative Officer V/Procurement Officer
Department of Health Drug Abuse Treatment and Rehabilitation Center-Bukidnon
11.2019 - Current
- Formulated and implemented seven (7) Procurement Offices’ Standard Operating Procedures/Policies.
- Organized, managed, facilitated, reviewed, and prepared bid documents of Competitive/Public Bidding of a million and above projects for Goods and Services, Infrastructure Projects and Consultancy Services.
- Managed and facilitated procurement of goods and services, infrastructure projects and consultancy services under Alternative Methods of Procurement (Limited Source Bidding, Negotiated Procurement, Small Value Procurement, Shopping, Repeat Order, Agency-to-Agency and Direct Contracting).
- Checked and reviewed Purchase Requests, Request for Price Quotations, Abstract of Quotations, Notice of Award, Notice to Proceeds and Purchase Orders.
- Maintained and updated Supplier’s Directory and Supplier’s Portfolio.
- Prepared over 100 Bids and Awards Committee (BAC) Resolutions, Contract Agreements and Ordering Agreements.
- Assisted in achieving company objectives through active participation in strategic planning sessions and goal setting initiatives.
Part-time College Instructor (HR Subjects)
San Isidro College
08.2022 - 12.2023
- Taught major HR subjects: 1) Project Management 2) Administrative Office Procedure and Management, 3) Logistics Management, and 4) Special Topics in Human Resource Management.
- Presented at conferences or other professional events on topics related to field expertise in Human Resources Management.
- Conducted assessments of student progress, using data to inform instructional decisions and adapt lesson plans accordingly.
- Enhanced student comprehension by utilizing a variety of teaching methods, including lectures, discussions, and group activities.
- Worked one-on-one with struggling students to optimize classrooms for students who needs interventions.
- Designed course materials that aligned with learning objectives while also meeting diverse learning needs of the student population.
- Served on college committees focused on improving academic programs, policies, or procedures for greater institutional effectiveness.
- Improved overall class performance by providing regular feedback and tailored support to individual students.
- Maintained detailed records of student attendance, participation, and academic performance for accurate reporting and evaluation purposes.
- Collaborated with colleagues on curriculum development, incorporating best practices for effective instruction and learning outcomes.
- Incorporated real-world examples into lessons to make complex concepts more accessible and engaging for students.
- Developed strong relationships with students through clear communication and active listening, fostering an inclusive classroom environment.
Administrative Officer IV/HR Training Specialist II
Department of Health Treatment and Rehabilitation Center-Cagayan de Oro City
12.2016 - 11.2019
- Awarded as "Most Exceptional and Dedicated Worker" in 2019
- Formulated and implemented 13 Human Resource Management Offices’ SOPS/HR Policies;
- Led in designing Office Competency Framework for over 100 plantilla positions as basis in the implementation of Annual Learning and Development Plan;
- Represented the Office and act as Resource Person to other public and private offices
- Provided over 100 internal seminar and workshops as a result from the conducted Training Needs Analysis (TNA) and collaboration with department managers in identifying skill gaps and develop targeted training interventions.
- Developed over 100 activity designs/proposals/training course/practice tests and other documents for training courses.
- Provided Employee/Visitor’s Orientations to over 300 new employees/external clients/visitors.
- Facilitated immersion programs to over 200 internal and external clients.
- Assisted in screening of applicants and conducted job interviews.
- Coordinated and performed Performance Management functions.
- Prepared and processed payroll, benefits, and mandatory government remittances.
- Involved in designing and facilitating Employee Recognitions.
- Organized human resource records (201 files) and other HR documents.
- Processed and coordinated employee’s leave applications.
Human Resources Assistant
Department of Health Treatment and Rehabilitation Center-Cagayan de Oro City
03.2016 - 11.2016
- Prepared payroll and compensation of Contract-of-Service Workers, benefits of all employees and performance management;
- Coordinated and organized on-boarding and off-boarding processes;
- Processed and coordinated employee’s leave applications
- Efficiently managed personnel files, maintaining confidentiality while keeping records up-to-date and organized.
- Filed paperwork, sorted, and delivered mail and maintained office organization.
- Created and completed personnel action forms for hires, terminations, title changes and terminations.
- Played a key role in conflict resolution efforts, resulting in improved workplace harmony.
- Monitored employee attendance and performance to verify punctuality and absences, addressing issues in accordance with company policies and procedures.
- Organized company-wide events for team building purposes, boosting overall morale among employees.
- Coordinated employee training programs to promote professional development and skill enhancement.
Data Encoder
Department of Agriculture Region-10
11.2013 - 03.2016
- Prepared Performance Appraisal System target and accomplishment per quarter.
- Optimized file storage systems through effective categorization, labeling, and archiving of encoded documents.
- Collaborated with cross-functional teams to ensure seamless integration of encoded data into company databases.
- Prepared/consolidated Reports for Farm-to-Market-Road and PH Facilities.
- Utilized keen attention to detail in identifying potential discrepancies or inaccuracies within source materials prior to beginning the encoding process.
- Facilitated open lines of communication between team members, fostering a collaborative environment that promoted high levels of efficiency and accuracy in data encoding tasks.
- Prepared Annual Work and Financial Plan (WFP) and Project Procurement Management Plan.
- Prepared Purchase Requests of Supplies/Repairs/Job Orders.
- Clerical: 1)Receive/Record/Release Documents thru Data Tracking System (DTS), 2)Attend to clients and 3)Attend meetings and take down minutes of meetings.
- Facilitated and organized trainings, linkage-coordination/assembly meetings and etc.
- Prepares activity/training designs and liquidates expenses of such activity.
- Continuously updated skillset through ongoing training sessions and professional development opportunities focused on advanced data entry techniques.
Human Resources Assistant (Payroll-Timekeeping)
SM Savemore Market SMCO_Marketing Corporation
05.2011 - 11.2013
- Prepared and processed payroll of over 300 personnel including other compensation and benefits
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Administered employee leave applications
- Computed total manhours monthly
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Administered employee profile to PRIME System.
- Supported talent acquisition efforts by screening resumes, scheduling interviews, and performing reference checks for prospective candidates.
- Processed employee termination paperwork at direction of supervisory staff.
- Developed strong relationships with employees through consistent communication and support, leading to increased retention rates.
- Supported HR Manager in strategic planning sessions focused on organizational development and growth.
- Efficiently managed personnel files, maintaining confidentiality while keeping records up-to-date and organized.
Education
Doctorate - Doctor of Management (earned 21-units)
Capitol University
Cagayan De Oro, Province Of Misamis Oriental, PhilippinesMaster's Degree - Master in Public Service Management
Capitol University
Cagayan De Oro, Province Of Misamis Oriental, Philippines10-2019
Bachelor of Science - Business Administration-Human Resource Devt Mngt
San Isidro College
Malaybalay, Province Of Bukidnon, Philippines03-2011
Short Course - Dairy Production And Management
Central Mindanao University
Maramag, Province Of Bukidnon, Philippines03-2007
Skills
- HR Management
- On-boarding & Off-boarding
- Procurement Management
- Talent Acquisition
- Strategic Thinking
- Supplier Relationship Management
- Compensation and Benefits
- Internal Auditing
- Project Management
- Workplace Learning and Development
- MS Office Suite
- Adaptability and Flexibility
- Performance Management
- Health and Safety
- Communication & Negotiation
Certification
Certified Human Resource Professional (ongoing, to end by March 2025)
Additional Information
Will land as Permanent Resident on April 11, 2025
Timeline
Supervising Administrative Officer/Division Chief
Department of Health Drug Abuse Treatment and Rehabilitation Center-Bukidnon
11.2023 - Current
Part-time College Instructor (HR Subjects)
San Isidro College
08.2022 - 12.2023
Administrative Officer V/Procurement Officer
Department of Health Drug Abuse Treatment and Rehabilitation Center-Bukidnon
11.2019 - Current
Administrative Officer IV/HR Training Specialist II
Department of Health Treatment and Rehabilitation Center-Cagayan de Oro City
12.2016 - 11.2019
Human Resources Assistant
Department of Health Treatment and Rehabilitation Center-Cagayan de Oro City
03.2016 - 11.2016
Data Encoder
Department of Agriculture Region-10
11.2013 - 03.2016
Human Resources Assistant (Payroll-Timekeeping)
SM Savemore Market SMCO_Marketing Corporation
05.2011 - 11.2013
Certified Human Resource Professional (ongoing, to end by March 2025)
Doctorate - Doctor of Management (earned 21-units)
Capitol University
Master's Degree - Master in Public Service Management
Capitol University
Bachelor of Science - Business Administration-Human Resource Devt Mngt
San Isidro College
Short Course - Dairy Production And Management
Central Mindanao University
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