Josephine S. Galaus

Work History

Finance and Contracts Expert Assistant (Short Term Consultant)

Cowater International SA/European Union Election Observation Mission Philippines 2025

Brussels

03.2025 - 06.2025

Assist in the contract and financial section with financial and contractual matters in accordance with Cowater International SA standard rules and regulations.
Assist in the monitoring of budget, financial reporting, bank reconciliation, preparation of payroll and salary payments.
Preparation of contracts of the local consultants in line with the local laws and regulations.
Assist in the interview and hiring of clerical, secretarial and admin position for local based consultancy services.
Assist in the financial activities and transactions, petty cash reconciliation of Long-Term and Short-Term election observers in the field.
Participates in the negotiations with the local suppliers and assist in any financial related activities that are required in the field.

Interim Finance Officer Consultant

International City/County Management Association

Washington DC

12.2024 - 02.2025

Company Overview: Funded by the United States Agency for International Development (USAID)
Helps Deputy Chief of Party for the reconciliation and reporting of the field transaction.
Timely reconciliation and liquidation of staff travel expenses.
Support to technical activities by assisting the technical staffs in the budget preparation.
Filing of annual compliance with the Bureau of Internal Revenue and Securities and Exchange Commission such as Audited Financial Statements and Annual Income Tax Return.
Assist in the project closure that involved the monitoring of vendors’ payment, procurement documentation, consultants’ deliverables and final payment of employees including the severance and final pay calculations.
Funded by the United States Agency for International Development (USAID)

Field Finance Officer

University Research Co., LLC (URC)

Maryland

12.2019 - 05.2024

Company Overview: Funded by the United States Agency for International Development (USAID)
Reviews and tracks all financial reports, and payment vouchers for all URC activities and checks the completeness and accuracy of supporting documentation.
Oversees internal control processes, ensuring that Finance and Accounting teams are working according to URC’s internal financial procedures as well as all donor (USAID) rules and policies.
Proposes improvements in internal financial rules and organizes regular internal audits to check whether activities comply with donor (USAID) rules and regulations.
Assists the Field Finance Directors in providing regular, accurate data to oversee the Finance and Admin tasks under his/her management, including the regular filing of government statutory requirements (SSS, Philhealth, HDMF, Bureau of Internal Revenue).
Assists the Finance and Admin teams in generating financial data as needed and serve as the contact with the auditors during field testing of international transactions and balance sheet items and audited financial statements.
Payroll processing, annualization of withholding taxes and preparation of BIR 2316.
Follow up with each Finance and Admin Director, Finance Coordinator, and HR Coordinator on the financial aspects of all related issues for all URC activities.
Prepare financial statements and income tax returns for annual compliance with the Securities and Exchange Commission.
Payroll processing, annualization of withholding taxes and preparation and signing of employees annual withholding tax certificates or BIR 2316.
Funded by the United States Agency for International Development (USAID)

Resident Agent

University Research Co., LLC (URC)

Maryland

05.2021 - 05.2024

Company Overview: Funded by the United States Agency for International Development (USAID)
Executes administrative tasks like signing of essential forms with the government agencies like Social Security System, Home Development Mutual Fund and Philippine Health Insurance Corporation, Bureau of Internal Revenue and Securities and Exchange Commission.
Annual filing of the General Information Sheets and Audited Financial Statements with the Securities and Exchange Commission.
Point of contract for legal and administrative matters like receiving of official notices, summons and legal documents.
Funded by the United States Agency for International Development (USAID)

Senior Project Accountant

American Bar Association Rule of Law Initiative (ABA)

Washington DC

08.2009 - 12.2019

Company Overview: Funded by the United States Agency for International Development (USAID), Department of State (DOS), Department of Trade and Industry-Australian Aid and European Union
Assists the Country Director, Deputy Country Director, and Program Officers in the management of financial activities, preparation, and reporting of travel expenses, per diem allowances, and participants' travel reimbursements.
Provide administrative assistance to carry out program activities and daily operations of the office and support the coordination of logistics for seminar workshops.
Provides support in developing expense projections, and budget forecasts for all program activities, administers all daily matters related to the operation of the office, such as fuel consumption, office supplies, and review of petty cash fund replenishments and vehicle logs.
Monitors and reviews all financial transactions, vendor contracts, quotations, and supporting documents required in compliance with ABA-ROLI, USAID, DFAT, DOS and EU policies.
Generates accurate monthly financial reports, bank reconciliation, VAT reports, and Weighted Average Exchange Rate for the monthly submission of Expense Reports to ABA-ROLI headquarters office.
Keeps track of vendor contracts, manages, and maintains hard and soft copies of accounting and finance records’ complete documentation and proper safekeeping by the Philippine local laws, ABA-ROLI, USAID. DFAT, DOS and EU regulations.
Prepares monthly tax payments, and quarterly, and annual tax returns in compliance with the reportorial requirements of the Bureau of Internal Revenue.
Prepares financial statements for the annual filing of Audited Financial Statements in compliance with the reportorial requirements of the Bureau of Internal Revenue and Securities and Exchange Commission.
Prepares and filing of annual renewal of business permits, preparation of General Information Sheets, and other updates implemented by the Local Government Units (LGUs).
Review subgrants’ W-8BEN form for claiming US tax treaty benefits and certification including a review of their monthly, and quarterly financial reports and an announced audit review of their payment/disbursement vouchers.
Assists in the subgrants NUPAS (Non-US Organization Pre-Award Survey) that involve registration updates, compliance with the local requirements, financial management and internal control systems, variance analysis, financial statements, procurement systems, project management, organizational sustainability, and human resources.
Process staff payroll, review and maintain files of staff salaries and wages, and other confidential matters related to staff compensation and contracts.
Preparation of monthly reports and remittances, registration of new employees to government agencies such as SSS, Philhealth, and HDMF, and distribution of staffs’ annual income tax return BIR Form 2316.
Monitors staff leave balances, and processing of employee benefits, such as social security maternity benefit, retirement, and sickness benefits.
Prepares the processing, documentation, and filing of the registration of a resident agent at the Local Government Units such as the Department of Foreign Affairs, Department of Labor, Securities and Exchange Commission.
Funded by the United States Agency for International Development (USAID), Department of State (DOS), Department of Trade and Industry-Australian Aid and European Union

Senior Accountant

KPMG Philippines

Makati City

06.2006 - 07.2009

Client Engagement: United States Agency for International Development (USAID) funded projects, Construction, Power and Energy, Outsourcing, and Mining Companies.
Set up a Chart of Accounts to be used in the accounting process, recording transactions to appropriate income and expense accounts based on supporting documents.
Analyze the supporting documents and transactions based on the Client’s standard policies, record accounts receivable, accounts payable to suppliers, and loans from banks and other financial institutions.
Administration and maintenance of General Ledger and other books of accounts, preparation of monthly Financial Statements, balance sheet, income statement, cash flows, and other financial reports needed by the client.
Preparation of monthly/quarterly schedules of Value Added Tax, Expanded, Compensation Withholding, and Income Tax Returns.
Process payroll and annualization of gross earnings and withholding taxes and file necessary withholding tax returns for each client’s employees with accompanying schedules showing a detailed portion of withholding taxes withheld.
Generation, issuance of pay slips, preparation of bank advice and other records needed by the bank for payroll crediting, payroll reports for recording to Client’s books, and preparation and filing of payroll-related statutory contributions.

Supervising Accountant

Millennium Business Services Inc.

Makati City

03.1998 - 05.2006

Company Overview: Former affiliate of KPMG Philippines
Client Engagement: United States Agency for International Development (USAID) funded projects, Construction, Power and Energy, Outsourcing, and Mining Companies.
Handle bookkeeping and accounting services to various clients, which involved monitoring daily expenses and recording the same in the appropriate book of accounts, bank reconciliation, and reconciliation of balance sheet accounts.
Handles planning, organizing, and executing day-to-day operations of cash collections and oversees the invoice management functions including obtaining contract approval, e-billing function including all contracts and recurring billings preparation and distribution, and issuance of credit memos.
Acts as the escalation point for all billing and collections-related issues, questions, and disputes and communicates with various clients regarding their inward remittances/payments in US Dollars accounts adjustment and discrepancies.
Review accounts receivable and send collection letters to various clients with outstanding.
Performs tasks necessary to meet all deadlines and information requirements of the billing and collection department and the preparation of other reports needed to monitor financial and operational benchmarks.
Process payroll and annualization of gross earnings and withholding taxes and file necessary withholding tax returns for each client’s employees with accompanying schedules showing a detailed portion of withholding taxes withheld.
Former affiliate of KPMG Philippines

Junior Accountant

SGV & Co.

Makati City

03.1996 - 11.1998

Process payroll and annualization of gross earnings and withholding taxes and file necessary withholding tax returns for each client’s employees with accompanying schedules showing a detailed portion of withholding taxes withheld.
Preparation of payment and payment analysis to various creditors and suppliers.
Preparation of Disbursement and Journal Entries for encoding in the Accounting System and booking of employees' and partners' advances.
Determination of weekly accounts payable for monthly budget monitoring.
Handle project consultants’ payroll and their monthly overseas allowances.
Perform other duties as per instructions by the group head or supervisor.

Summary

Overview

Work History

Finance and Contracts Expert Assistant (Short Term Consultant)

Interim Finance Officer Consultant

Field Finance Officer

Resident Agent

Senior Project Accountant

Senior Accountant

Supervising Accountant

Junior Accountant

Education

International Executive Master of Business Administration - Finance and Project Management

Bachelor of Science - Major in Accounting

Midwifery - undefined

Military Orientation Training (MOT) - undefined

Skills

Certification

Custom Section

Timeline

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