Summary
Overview
Work History
Education
Skills
Certification
Hobbies and Interests
Languages
Timeline
Generic

Josephina P. Caisip

Tarlac

Summary

OBJECTIVE

Highly motivated, forward-thinking and resourceful professional with diverse work background and dedication to quickly adapting to new challenges. Strong problem-solving abilities and a proven track record of fostering strong relationships with clients and team members. Focused on supporting team success and achieving positive results. Committed to continuous learning and staying current with industry trends to contribute to organizational success.

Overview

20
20
years of professional experience
1
1
Certification

Work History

Virtual Executive Assistant

VIV Logistics
08.2022 - Current
  • Responsible in handling bookkeeping and administrative tasks such as email correspondence, document preparation, travel arrangements.
  • Developed presentations, documents, spreadsheets, and other materials.
  • Managed executive schedules and coordinated appointments for efficient time management.
  • Maintained confidential files and documents with utmost attention to security protocols.

Bookkeeper

Taste of Jamaica Kuwait
09.2021 - 09.2025
  • Managed financial reports for sales, payables, receivables, P&L, income statement, budget, sales forecast, inventory, salary and wages, cash counts, waste report, and purchase order to ensure accurate financial tracking.
  • Created invoices for clients and monitored payment status to maintain cash flow.
  • Organized and maintained filing systems for documents and records to support efficient records management.

Virtual Corporate Secretary

J and S Luxury Travel and Drive Corp. Phils.
02.2021 - 01.2025
  • Coordinated board meetings and prepared agendas to facilitate informed decision-making for executives.
  • Prepared annual reports and regulatory filings.
  • Maintained corporate records, ensuring compliance with Securities and Exchange Commission laws and Bureau of Internal Revenue regulations.
  • Oversaw filing system for critical corporate documents and contracts, enhancing accessibility and organization.
  • Facilitated meetings between internal staff, clients and other external contacts to discuss project requirements and outcomes.
  • Organized travel arrangements and itineraries for executive team members.

Co-Founder/Managing Partner

7Cups Coffee & M-Tealicious
09.2018 - 06.2020
  • Developed comprehensive budget and sales forecast to guide financial planning.
  • Oversee all Financial reports (e.g. Sales, P&L, Income Statement, Waste report, Balance Sheet, Gen. Ledger, Cash Count, Balance sheet, Payables, Receivables, Purchase Order, Inventories).
  • Recruited, trained, and evaluated team members to enhance staff performance and operational effectiveness.
  • Managed daily operations to ensure efficient service flow and customer satisfaction.
  • Ensured compliance with health and safety regulations for food service operations.
  • Maintained all company legal documents and licenses, ensuring they were up to date.
  • Cultivated partnerships with local suppliers to source high-quality ingredients and support local businesses.
  • Built strong relationships with key customers and vendors to enhance collaboration.

Operations Manager

Joint Material Support International
03.2010 - 07.2018
  • Formulated policies and managed daily operations in logistics, procurement, and contracting, overseeing business plans, budget preparation, sales forecasting, performance improvement initiatives, and operations strategy.
  • Oversaw operations of finance, HR, and admin departments, ensuring efficient workflow and alignment with organizational goals.
  • Managed importing and exporting processes, warehouse operations, and equipment leasing.
  • Plan, direct and coordinate the day-to-day operations with the team.
  • Conducted supplier and vendor performance evaluations, developed marketing strategies, and assessed contracts and purchase orders to enhance warehouse operations.
  • Recruiting, providing training, counseling, and evaluation.

Auditor Specialist / Evaluation Coordinator

Kuwait Food Company
09.2006 - 03.2010
  • Conducted internal audits and evaluated the entire operation, including managers, staff, and production.
  • Reviewed and evaluated internal control systems, financial records, and accounting systems to ensure accuracy of information, operation efficiency and effectiveness.
  • Conducted risk assessments to identify potential fraud or non-compliance, enhancing overall operational integrity.
  • Identified discrepancies in financial documents, investigated causes, and proposed solutions.
  • Reviewed client documentation including contracts, invoices, and bank statements to verify accuracy and compliance.
  • Performed regular reviews of the company's operations for compliance with laws and regulations.
  • Ensured legal compliance, managed customer expectations, and coordinated activities with managers to streamline operations.
  • Collaborated closely with other team members to develop effective audit plans.
  • Conduct training for Managers and supervisors and team members and Identify and implement career development.
  • Prepare Training budget - considering the cost of planned programs and keeping within budgets.

Education

Pharmacy Services NCIII Certification - Medical Field

ILEAD Medic School For Health Care Sciences Inc.
San Fernando Pampanga Phils.
01-2023

Caregiving Services NCII Certification - Medical Field

ILEAD Medic School For Health Care Sciences Inc.
San Fernando Pampanga Phils.
11-2022

Computer Science Degree - Computer Programming

Asian Institute of Computer Studies
Mabalacat, Pampanga, Phil’s.
04-2003

Skills

  • Team Leadership
  • Team Work
  • Time Management
  • Flexibility
  • Strong decision maker
  • Complex problem solver
  • Interpersonal Skills
  • Service-focused
  • Adaptability
  • Work Ethic
  • Attention to details
  • Proficient in Microsoft Office
  • Bookkeeping
  • Budget Control
  • Office administration
  • Logistics and schedule management
  • Inventory management
  • Product management
  • Vendor management
  • Staff training and development
  • Contract negotiation
  • Supplier Relationship management
  • Procurement strategy
  • Cost analysis
  • Regulatory compliance

Certification

• Pharmacy Services NCIII (TESDA)
• Caregiving Services NCII (TESDA)
• Basic Life Support (ASHI- ILEAD)
• Basic First Aid (ASHI- ILEAD)
• Basic Nursing Aid (ASHI- ILEAD)
• ITAR compliance (JMSI- KU)
• Procurement Management Program (JMSI-KU)
• 5S Safety Training Program (JMSI-KU)
• Food Safety Management (AKFC-KU)
• Evaluate Training Effectiveness (AKFC-KU)
• Finance Training Program (P&L) (AKFC-KU)
• Train The Trainer (AKFC-KU)
• Leading a Restaurant (AKFC-KU)
• Time Management (AKFC-KU)
• HWWT Principles (AKFC-KU)
• Inventory Management Training Program (AKFC-KU)
• Food Safety and Food Waste Management (Sterling DBX)
• Leadership training program (Sterling DBX)
• Marketing Strategy Program

Hobbies and Interests

  • Cooking
  • Singing
  • Sight-seeing
  • Traveling

Languages

  • Pampango
  • English
  • Filipino

Timeline

Virtual Executive Assistant

VIV Logistics
08.2022 - Current

Bookkeeper

Taste of Jamaica Kuwait
09.2021 - 09.2025

Virtual Corporate Secretary

J and S Luxury Travel and Drive Corp. Phils.
02.2021 - 01.2025

Co-Founder/Managing Partner

7Cups Coffee & M-Tealicious
09.2018 - 06.2020

Operations Manager

Joint Material Support International
03.2010 - 07.2018

Auditor Specialist / Evaluation Coordinator

Kuwait Food Company
09.2006 - 03.2010

Pharmacy Services NCIII Certification - Medical Field

ILEAD Medic School For Health Care Sciences Inc.

Caregiving Services NCII Certification - Medical Field

ILEAD Medic School For Health Care Sciences Inc.

Computer Science Degree - Computer Programming

Asian Institute of Computer Studies

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Josephina P. Caisip