JONJIE VILLARBA
Davao City,Region XI, Philippines
Summary
Detail-oriented professional with strong organisational and communication skills, contributing to team success across diverse roles. Expertise in financial reporting and bookkeeping, managing accounts payable and receivable, and ensuring compliance with regulations. Skilled School Registrar maintaining accurate documentation systems and training staff on best practices to enhance record-keeping standards.
Overview
5
5
years of professional experience
1
1
Certification
Work History
School Registrar
Department For Education - Davao City Division
Davao City, Philippines
06.2024 - Current
- Maintained accurate records of incoming and outgoing documents for efficient tracking and retrieval.
- Responded to requests for information and documents from staff and external parties in a timely manner.
- Managed a large volume of records with strict adherence to deadlines and prioritisation of tasks.
- Developed and maintained a secure, organised storage system for sensitive and confidential information.
- Assisted in the development of record retention schedules, ensuring compliance with industry standards.
- Trained new employees on effective records management practices, ensuring high standards of record-keeping.
- Prepared detailed reports on records management activities, highlighting areas for improvement and action plans.
Accountant's Assistant
Department For Education - Davao City Division
Davao City, Philippines
07.2021 - 06.2024
- Managed daily bookkeeping functions with attention to accounts receivable, accounts payable, banking reconciliation and disbursements.
- Prepared and processed financial documents, including invoices, bills, and accounts payable and receivable.
- Updated and maintained accounting journals, ledgers, and other records detailing financial transactions.
- Reconciled bank statements to maintain accurate financial records and identify discrepancies promptly.
- Assisted in preparing financial statements, including profit and loss accounts, budgets, cash flows, and variance analysis.
- Assisted accountants with expense and sales tracking and reporting.
- Assisted with month-end and year-end close processes, ensuring timely and accurate financial reporting.
- Prepared weekly, monthly and annual financial reports for analysis by senior accountants.
- Gathered all banking transactions via statements, recorded activity in Excel format and reconciled balances.
- Managed accounts payable and receivable according to terms of agreements.
- Assisted in the preparation of tax returns and ensured compliance with tax regulations and deadlines.
- Monitored accounts to ensure payments are up to date and resolved any discrepancies in billing and accounts.
- Gathered banking transactions and recorded activity in Excel format to maintain consistent documentation.
- Communicated with vendors and clients to facilitate timely payments and reduce outstanding accounts receivable balances.
- Provided administrative support, including filing, photocopying, and handling sensitive financial information securely.
- Posted financial data in Excel spreadsheets and managed inventory to maintain accurate information.
- Calculated, prepared and filed payroll taxes for clients.
- Used Microsoft Excel and Google Sheets to track financial metrics and produce graphs.
- Helped accounting team prepare, write and submit tax reports on-time and following requirements.
- Facilitated communication between the accounting department and external parties, such as vendors and clients.
- Calculated taxes owed and prepared tax returns to deliver prompt payments in adherence with tax laws and governance.
- Participated in financial audits and implemented recommended changes to improve financial procedures.
- Compiled and presented reports on accounts receivable ageing, assisting in cash flow management.
- Conducted regular audits of financial activities to comply with internal policies and external regulations.
- Investigated discrepancies to address vendor and employee concerns regarding invoices and purchases.
- Supported the preparation of budget forecasts by collecting and analysing financial data.
- Reviewed financial paperwork and contracts to ensure terms are met and processed adjustments as necessary.
- Coordinated payroll processing, including verification of hours worked, calculation of earnings, and issuance of paychecks.
- Applied accounting knowledge to support payroll, AP/AR and business forecasting needs.
- Collaborated on cross-departmental teams to support company-wide financial and operational goals.
- Followed proper GAAP, IAS and IFRIS standards for different types of accounting actions.
- Assembled supporting financial documentation for Security services contracts.
- Maintained fixed asset registers, calculating depreciation and managing disposals to uphold asset accuracy.
- Coordinated payroll for 500+ teaching and non-teaching staff.
Education
Master of Business Administration - Master's in business administration (33 units earned)
Notre Dame of Marbel University
Koronadal City, South Cotabato, Philippines2016
Bachelor of Business Administration - BS in Business Administration major in Financial Mgt.
Notre Dame of Marbel University
Koronadal, SCO2012
Skills
- Budget forecasting
- Data entry
- Bank reconciliation
- Tax compliance
- Financial analysis
- Records management
- Financial reporting
- Data analysis
- Payroll administration
- Task prioritization
- Client communication
- Proficient in quickbooks operations
Languages
English
Proficient
C2
Certification
- Most Outstanding Award in Masterclass training of Online Bookkeeping using QuickBooks.
- Collaborative Awards in Masterclass Training of Online Bookkeeping using QuickBooks
Interests
- I am fun of walking hitting 10,000 steps daily
- I love to hear classic music
Accomplishments
- Department of Education EAGLE (Exemplary Awards for Great and Laudable Employees) AWARDS NOMINEE 2025 for employees with significant contribution in the Institution.
- Certificate of active participation during the Training/Seminar entitled: "Resilient Records: Building a Disaster Ready Records Management System" Conducted at Axiaa Hotel, Quezon City, Manila, Philippines September 16-18, 2025.
- Certificate of Attendance in Briefing on Electronic Tax Remittance advice (eTRA) for National Government Agencies (NGAs) conducted by Bureau of Internal Revenue.
- Recognized by Department of Education - Division Lever for the Submission of Budget Monitoring System (BMS) report CY 2022 with adherence to Quality and Timeliness.
Timeline
School Registrar
Department For Education - Davao City Division
06.2024 - Current
Accountant's Assistant
Department For Education - Davao City Division
07.2021 - 06.2024
Master of Business Administration - Master's in business administration (33 units earned)
Notre Dame of Marbel University
Bachelor of Business Administration - BS in Business Administration major in Financial Mgt.
Notre Dame of Marbel University