JONA RUTH A. REBANA
Cainta
Summary
Detail-oriented administrative professional with over four years of experience providing comprehensive support to executive teams and office operations. Proven track record of managing administrative tasks efficiently and maintaining strict confidentiality. Strong organizational skills coupled with excellent communication abilities to coordinate office activities and facilitate smooth workflow.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Executive Assistant
Petro Gazz Ventures Phils.Corp.
04.2024 - Current
- Managed executive calendars, schedule meetings, and coordinate travel arrangements
- Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
- Organize team communications and plan events, both internally and offsite
Administrative Assistant
ARB Logography Business Solutions
12.2019 - 02.2024
- Prepares proposals and quotations for the Sales Team
- Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
- Prepares and reviews sub-contracting agreement
- Oversee general administrative tasks, including maintenance of office supplies, pantry supplies, etc
Retail Operations Assistant
Total Energies Corporation
07.2018 - 11.2019
- Daily extraction of KE24/Open S.O in SAP
- Liaise daily with assigned Retail Area Manager
- Document coordination with Business Unit to remind them of their commitment thru text
- Create DM for station under rationalized margin Create CM/DM for Split Deliveries and other logistics charges in coordination with Credit
Monitoring & Control Assistant
Total Energies Corporation
04.2017 - 07.2018
- Generates purchase orders for customers Encodes and updates customer’s fuel monitoring sheet and sales summary in eBT system
- Monitors price movements of fuels in eBT per cardinal station
- Coordinates with the customers and business units on the station’s status of orders Monitors delivery of fuel to customers
- Checks and validates deposit slip of customers in coordination with the Treasury Department
- Generates status reports of inventory, receivable, sales and cash remittances of customers from eBT system
Engineering Admin Assistant
Collabera Technologies Pvy. Ltd.
10.2016 - 04.2017
- Organising and filing of Saratoga Projects
- Scanning and photocopying of documents
- Assist the Engineers in organizing and filing of voluminous documents for the new stations
- Regularly collate and prepare reports, file progress photos of projects
- Coordinator for updating the system
- Generates purchase orders for customers
- Encodes and updates customer's fuel monitoring sheet and sales summary in eBT system
- Monitors price movements of fuels in eBT per cardinal station
- Coordinates with the customers and business units on the station's status of orders
- Monitors delivery of fuel to customers
- Checks and validates deposit slip of customers in coordination with the Treasury Department
- Generates status reports of inventory, receivable, sales and cash remittances of customers from eBT system
Education
Bachelor of Science - Office Administration, Major in Office Management
University of Caloocan City
05.2014
Skills
- Office Suite software
- Data entry
- Organizational skills
- Time management skills
- Corporate communications
- Calendar management
- SAP Business Portal
- Attention to details
- Basic Canva designing
- Schedule & calendar planning
- Office administration
- Executive support
- Administrative support
Certification
- Social Media Management Online Course, 04/03/22, PRO VA, Course outline: Introduction to marketing and social media types - Of social media platforms - job role on social media - tools/Softwares Used in social media - Social Media workflow - creating Social Media Reports - How to manage Social Media accounts/Pricing rates for Social media clients/projects.
- General Virtual Assistance Training, 03/28/22, PRO VA, Course outline: 5 hours live webinar - aims to enrich the knowledge of the participants in the growing freelancing marketing.
Timeline
Executive Assistant
Petro Gazz Ventures Phils.Corp.
04.2024 - Current
Administrative Assistant
ARB Logography Business Solutions
12.2019 - 02.2024
Retail Operations Assistant
Total Energies Corporation
07.2018 - 11.2019
Monitoring & Control Assistant
Total Energies Corporation
04.2017 - 07.2018
Engineering Admin Assistant
Collabera Technologies Pvy. Ltd.
10.2016 - 04.2017
Bachelor of Science - Office Administration, Major in Office Management
University of Caloocan City
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