HAZEL D. AÑAIN
Binangonan,RIZ
Summary
Highly organized and results-driven professional with extensive experience across procurement, inventory management, accounts payable, order processing, and documentation in fast-paced distribution and foodservice industries. Adept at optimizing operations by maintaining accurate records, ensuring compliance with industry regulations, and fostering strong vendor and customer relationships. Skilled in using ERP systems and inventory management tools, with a proven ability to reduce costs, streamline workflows, and enhance operational efficiency. Known for exceptional attention to detail, problem-solving skills, and the ability to collaborate effectively with cross-functional teams to meet organizational goals.
Overview
11
11
years of professional experience
Work History
Data Analyst / Purchaser
Monheim Group of Companies
09.2019 - 02.2020
- Order Placement: Create and process purchase orders based on internal requests and inventory requirements.
- Inventory Monitoring: Maintain optimal stock levels by analyzing usage trends and forecasting demand.
- Budget Compliance: Monitor expenditures to ensure purchases remain within the allocated budget.
- Record Keeping: Maintain accurate records of purchases, contracts, and supplier details for auditing and reporting purposes.
- Problem Resolution: Address and resolve issues related to delayed shipments, incorrect orders, or defective products.
- Collaboration: Work closely with warehouse, operations, and finance teams to align purchasing activities with business objectives.
Senior Order Processor
Monheim Group of Companies
09.2013 - 08.2019
- Order Management: Accurately process customer orders received via phone, email, or online systems into the company database or ERP system.
- Verification: Cross-check orders for accuracy, including product codes, quantities, pricing, and customer information.
- Communication: Serve as a point of contact for customers to confirm orders, provide updates, and address inquiries or discrepancies.
- Coordination: Work closely with warehouse staff to ensure timely order fulfillment and shipping.
- Documentation: Generate and maintain records such as invoices, purchase orders, and shipping documents.
- Problem Resolution: Identify and resolve order-related issues, including backorders, delays, and returns.
- Inventory Management Support: Monitor stock levels and communicate with procurement teams to prevent shortages.
- Compliance: Ensure orders comply with company policies, procedures, and industry regulations.
Order Processor/Data Encoder
Monheim Group of Companies
09.2013 - 08.2019
- Order Management: Accurately process customer orders received via phone, email, or online systems into the company database or ERP system.
- Verification: Cross-check orders for accuracy, including product codes, quantities, pricing, and customer information.
- Communication: Serve as a point of contact for customers to confirm orders, provide updates, and address inquiries or discrepancies.
- Coordination: Work closely with warehouse staff to ensure timely order fulfillment and shipping.
- Documentation: Generate and maintain records such as invoices, purchase orders, and shipping documents.
- Problem Resolution: Identify and resolve order-related issues, including backorders, delays, and returns.
- Inventory Management Support: Monitor stock levels and communicate with procurement teams to prevent shortages.
- Compliance: Ensure orders comply with company policies, procedures, and industry regulations.
Inventory Control Specialist/Accounts Payable Specialist
Rebranded Philippines Inc.
03.2020 - 01.2021
- Inventory Management: Monitor and maintain stock levels of ingredients, beverages, supplies, and equipment.
- Ordering: Place timely and accurate orders with suppliers to prevent shortages and ensure availability of essential items.
- Stock Organization: Ensure proper storage, labeling, and rotation of inventory to maintain quality and compliance with food safety standards.
- Waste Reduction: Analyze inventory usage to identify and reduce waste or spoilage.
- Reconciliation: Perform regular inventory counts and reconcile discrepancies between physical stock and system records.
- Supplier Coordination: Communicate with vendors to address issues such as delayed deliveries or incorrect orders.
- Cost Control: Track and report inventory costs, including trends and variances, to support budgeting and profitability goals.
- Equipment Oversight: Monitor kitchen and service equipment inventory, ensuring proper maintenance and replacement as needed.
- Compliance: Adhere to food safety regulations, health codes, and company policies regarding inventory management.
- Collaboration: Work closely with kitchen staff, restaurant management, and suppliers to align inventory with menu requirements and operational needs.
- Invoice and Payment Processing: Accurately review, verify, and process vendor invoices and payments, including checks, ACH, and wire transfers, in a timely manner.
- Reconciliation and Reporting: Reconcile accounts payable transactions, resolve discrepancies, and generate reports to support financial accuracy and audits.
- Vendor Management: Maintain vendor records, handle payment inquiries, and ensure accurate vendor communication and relationships.
- Expense Management: Process employee expense reimbursements and ensure compliance with company policies and procedures.
- Policy and Process Improvement: Ensure adherence to financial policies and controls while identifying opportunities to enhance accounts payable processes.
Documentation Assistant
Mida Distributors Inc.
02.2021 - Current
- Document Preparation: Create and process documents such as shipping invoices, delivery receipts, bills of lading, and certificates of origin.
- Regulatory Compliance: Ensure all documentation complies with industry regulations, including health, safety, and environmental standards for seafood distribution.
- Record Management: Organize and maintain accurate records of inventory transactions, shipping schedules, and order details.
- Communication: Coordinate with suppliers, logistics providers, and customers to ensure proper documentation for shipments and deliveries.
- Issue Resolution: Address documentation discrepancies or delays by working closely with internal teams and external partners.
Education
Computer Science
Trent Information First Technical Career Institute
Taytay, Rizal03-2013
Janosa National High School
01.2009
Buhangin Elementary School
01.2005
Skills
- Computer Literate
- Leadership
- Time Management
- Adaptability
- Teamwork
- Ability to work Under…
- Self Motivation
Timeline
Documentation Assistant
Mida Distributors Inc.
02.2021 - Current
Inventory Control Specialist/Accounts Payable Specialist
Rebranded Philippines Inc.
03.2020 - 01.2021
Data Analyst / Purchaser
Monheim Group of Companies
09.2019 - 02.2020
Senior Order Processor
Monheim Group of Companies
09.2013 - 08.2019
Order Processor/Data Encoder
Monheim Group of Companies
09.2013 - 08.2019
Janosa National High School
Buhangin Elementary School
Computer Science
Trent Information First Technical Career Institute
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