JOHN MICHAEL IGNACIO

• Assisted in processing AP transactions by checking vendor documents for compliance.
• Performed market tasks such as GL account coding, and ensured accurate processing of invoices into SAP.
• Managed document tasks such as receiving, sorting, scanning, and archiving invoices.
• Helped maintain compliance with global operating guidelines and policies, including executing JSOX controls.
• Aided in preparing routine reports and analysis to identify areas for process improvements.
• Collaborated with team members and other process teams to resolve AP-related issues effectively.
• Provided support to markets/entities by developing knowledge of their business needs regarding AP matters.
• Reconciled supplier statements, identifying discrepancies and resolving outstanding balances.
• Processed invoices accurately and efficiently, adhering to strict financial procedures and deadlines.
• Monitored accounts payable email inbox, addressing enquiries and resolving issues.
• Collaborated with colleagues to implement process improvements, enhancing efficiency in the accounts payable department.
• Supported completion of year-end and internal audit requests with precision and accuracy.
• Trained new staff on accounts payable processes, policies, and software applications.
• Implemented process improvements in accounts payable to increase efficiency and accuracy.
• Month-end reporting of GRIR, AP open items, and KAR to resolve invoices with issues.

• Assisted in arranging audit preparation from initial stages to final report and close-out.
• Scheduled meetings for pre-audit preparation activities.
• Entered draft audit reports into Trackwise/AIDA.
• Distributed completed audit reports to relevant stakeholders.
• Processed minor corrections within draft audit reports as needed.
• Maintained audit records in Trackwise/AIDA for reference.
• Supported the development and maintenance of corrective and preventive action plans.
• Ensured compliance with service level agreement timelines.
• Managed quality audit and inspection process controls effectively.

• Assist in adhering to procurement standards, policies, and procedures.
• Address queries related to purchase orders effectively.
• Support the creation and maintenance of catalog and contract content within Ariba system.
• Facilitate preferred supplier selections in alignment with company agreements.
• Aid in processing standard procurement transactions and resolving operational issues.
• Coordinate communication with purchasing, sourcing, support, controlling, and user requesters.
• Engage with user requesters regarding deviations in order confirmations with moderate complexity.
• Guide procurement operations from start to finish with a focus on system and process handling.
• Execute internal controls in accordance with process design.
• Establish and maintain system parameters for enhanced visibility of content based on search functionalities.

Back Office :

• Efficiently managed invoice processing through 3-way matching in SAP, ensuring accuracy and compliance.
• Received and scrutinised invoices for formal and legal requirements before processing.
• Directed invoice workflows to relevant users for further action.

Front Office :

• Addressed mismatches and handled queries related to invoices promptly.
• Collaborated with team members to achieve target results.
• Managed IPD (Internal Payment Demand), advance payments, and month-end invoice processing.
• Generated reports on returned invoices, followed up on unbooked invoices, and managed rebates.
• Monitored specific invoices, such as KG and CN, to ensure timely and accurate processing.

• Regularly received and reviewed collections reports from the Commercial Team, ensuring accurate and timely recording of all customer payments.
• Efficiently processed collections, ensuring all incoming payments were correctly applied to customer accounts, reducing outstanding receivables, and improving cash flow.
• Conducted monthly bank reconciliations, matching bank statements with company records to identify and resolve discrepancies, ensuring the accuracy of financial data.
• Prepared and submitted detailed intercompany reports to global partners, facilitating transparent financial communication and coordination among international divisions.

• Reconciles all accountable forms against the cashier's sales reading and computations based on the sales sources such as GSET, POS, GPOS, manual official receipts, and ticket issuances.
• Consolidate all document remittances from cashiers, and prepare document summary reports.
• Receives and checks the completeness and correctness of credit card slips, bank deposit slips, rebooked tickets, voided tickets, used tickets, manual official receipts, acknowledgement receipts, and other revenue accountable forms.
• Endorse other documents to the proper sections, such as Eldar's Pass, Salary Deduction Forms to the HR Department, and credit card charge slips to General Accounting.
• Summarises all cashiers' sales remittances into a Daily Audited Report per operating outlet based on area.

• Prepare and record accounts payable transactions in the voucher journal of the accounting system.
• Prepare the RFP (request for payment) for assigned regular payables.
• Compiles, checks, and verifies supporting documents for the AP voucher, such as purchase orders, warehouse receiving reports, delivery receipts, suppliers' invoices, contracts, project proposals, etc. Coordinate discrepancies and/or concerns on the documents if there are any.
• Monitors and submits the weekly voucher schedule for payment to finance and treasury.
• Monitors regular suppliers' billing. Prepare and record expenses for booking.
• Monitor and reconcile open balances and advances of assigned suppliers.
• Submit complete and accurate reports as scheduled.
• Organises reports and records for accessibility and easy retrieval.