JOHN KEVIN Z. HIPOLITO

Payroll Specialist

• Process bi-weekly payroll through Sage, ensuring employees are paid accurately and on time.
• Maintain and update employee information in the accounting system, including personal and payroll-related records.
• Handle special payroll situations including terminations, vacation cashouts, and retroactive pay.
• Prepare federal and state tax filings, including Form 941 and EDD-related filings, and ensure timely tax payments.
• Perform quarterly tax e-filing and ensure required filings are submitted accurately and on time.
• Work closely with internal teams to resolve payroll discrepancies and ensure accurate payroll records.

Account Payable Specialist

• Process supplier invoices accurately and within required timelines.
• Review and verify vendor invoices and supporting documents, including service reports, packing slips, and purchase orders, before processing payments in NetSuite and other accounting systems.
• Perform vendor reconciliations to ensure all invoices and payments are recorded correctly and identify any missing or outstanding transactions.
• Prepare Accounts Payable payment schedules and assist with timely vendor payment processing.
• Perform monthly credit card reconciliations, review transactions, and investigate any discrepancies or missing information.
• Process account reclassifications and ensure appropriate allocation of transactions.
• Assist with AP accrual preparation and month-end cut-off procedures to ensure expenses are recorded accurately in the appropriate period.
• Contribute to the month-end closing process by performing account reconciliations, recording transactions, and ensuring timely completion of AP-related activities.
• Maintain organized records of invoices, payments, and supporting documents for accurate reporting and audit purposes.

• Reconciled payment records by verifying amounts, bank details, and destination accounts to ensure accurate fund transfers.
• Monitored and recorded daily financial transactions using spreadsheets.
• Managed high-volume payment transactions while maintaining accuracy and compliance with company policies.
• Reconciled bank transactions to support accurate financial records and timely identification of discrepancies.
• Ensured timely vendor payments while maintaining complete and appropriate documentation.
• Handled back-office duties related to digital payments.

• Recorded financial transactions in the Cash Disbursement, Cash Receipt, and General Journal Books.
• Categorized financial transactions and prepared cash vouchers for payment processing.
• Reconciled bank statements monthly to ensure accurate recording of transactions.
• Prepared and submitted BIR remittances including 0619E, 1601C, 2550M, and 2550Q.
• Matched and verified waybills, delivery receipts, and sales invoices for payment processing.
• Assisted in preparing monthly, quarterly, and annual financial reports.

• Sorted and verified receipts generated by EFT machines.
• Verified cashier transactions for accuracy and correctness.
• Reconciled end-of-shift transactions using appropriate forms and reports.
• Identified customer needs and provided personalized solutions to improve customer experience.

• Scanned and photocopied transaction documents and maintained organized files.
• Filed and sorted accounting documents.
• Verified and posted account transactions to prepare checks and maintain accounting ledgers.