Joel B. Jimenez

• Plans and designs the Audit Systems/Procedures and Programs
• Plans theory and scope of Audit
• Prepares Audit Plan/Program every year and Audit Schedule according to the latest Risk Rating of the Auditees.
• Conducts regular audits and as per requests from branches and other departments.
• Monitors Management Systems and Accounting records.
• Checks compliance with established Accounting and Administrative Controls and Organizational policies.
• Prepares Audit Reports for submission to the Audit and Compliance Committee (ACC).
• Requires the auditees in writing to submit their replies with a timeline and their monthly status reports.
• Recommends methods/corrective measures to improve/strengthen operations or systems of internal control.
• Ensures that Managerial Policies regarding the following are being addressed to;

a. Dual Control of Assets

b. Approval and Authorization of transactions

c. Individual accountabilities

d. Access to records and documentations

e. Segregation of duties and functions

• Acts as alternate Credit Risk Reviewer and Quality Control (QC) Approver and Checker
• Other duties that may be assigned by the Board and/or Management from time to time.

• Oversees overall company operations including the design of the organizational structure adequate in achieving department's goals and objectives.
• Responsible in achieving company’s Targeted Service Revenue
• Sets Plans and Strategies to achieve company’s Targeted Net
  Income.
• Ensures all Operating and Administrative Expenses meets its
  budgeted expenses.
• Involves in negotiating cost of transporting materials well as the movement of finished goods from the company to the appropriate customers.
• Develops cordial relationship with the required personnel in order to make sure that deliveries are carried out efficiently.
• Directs every transport activity within the company/organization, thereby monitoring its costs.
• Oversees overall company operations including the design of the organizational structure adequate in achieving department's goals and objectives.

• Oversees the operations of the finance department, including the design of an organizational structure adequate for achieving the department's goals and objectives.
• Ensures that collections are properly accounted and validated through religious exercise of bank reconciliation.
• Responsible for the efficient cash flow management of the company, budgeting and control of operational expenses (including CAPEX) in coordination with all departments, making sure that maturing outflows are sufficiently covered by cash in-flows.
• Manages the available bank credit lines (LC, RCL, etc.), is likewise responsible in the preparation of necessary documents for their availments. Explores and develops other bank financing facilities that can support the company funding needs (term loans, leasing, etc.). Maintains good company
  standing and relationship with major bank creditors.
• Controls the scheduling of check releases – suppliers, service providers, employees, transfers, other payables.
• Acts as the head of the Credit Committee, responsible in the thorough credit investigation (CI) and analysis of financial documents (FS) of clients applying for terms. Recommends final terms acceptable for the final approval of the GM.
• Manages the credit and collection section, responsible for the monitoring and collection of pending receivables to include bad debts and those receivables requiring and under legal action. Manages the account receivables to maintain it within the approved targeted ceiling.
• Formulates policies and control procedures for control and cost efficiency.
• Responsible in the processing and approval of release authorities (RA).
• Assists the management in the formulation of its overall strategic direction.
• Explore, recommends and handles possible money investments of excess funds.

ON CAPEX, MATERIAL AND PURCHASE REQUISITION

• Responsible for checking, monitoring, and release of Material Requisition and Purchase Requisition.
• Ensure that each PR/MR/CAPEX is correct as to the account classification and is within budget.
• Secures approval from the approving heads before releasing for PO processing.

ON MONTHLY REPORTS

• Prepares, validates and analyze production reports.
• Validate billed quantity shipped from SAP system and unbilled form shipping report.
• Validate and analyze various production costs.
• Prepare FOB and Gross Margin Analysis
• Prepare analyzed Financial Reports to Management ( comprehensive Income Statement )
• Prepares Forecast Reports
• Prepare analysis on Actual vs. Budget vs. Forecast reports

ON MONTHLY BUDGET REPORTS

• Prepares, validate and analyze budget reports.
• Distribute Budget Templates per cost centers. Review all gathered data and its accuracy.
• Make study of prior budget and compared to actual and submits analysis reports.

• Maintains and Handles books of the company (CFTRI and Eat with Us Books)
• Checks and approves daily Cash and Bank transactions
• Checks and approves Trade Payables
• Prepares monthly Bank Reconciliation
• Prepared monthly Financial Statements (Balance Sheet, Income Statement, Cash Flow)
• Analyze and submit monthly Financial Analysis and other Financial reports
• Checks and validates the correctness of receiving report encoded in Peachtree Accounting System
• Checks and validates Cash Vouchers to Peachtree Accounting System
• Conducts random audits on various store outlets
• Orients new employees on job duties and department/section procedures
• Recommends and implement policies and procedures.
  

ON PERSONNEL

• Orients new employees on job duties and department/section procedures
• Counsel’s and Motivates employees in order to maintain high morale and discipline, initiates and recommends necessary disciplinary action on erring subordinates
• Trains employees on the job and recommends appropriate training for existing potential subordinates
• Evaluates performance of subordinates
• Ensures compliance of all subordinates on company’s policies and procedures
• Maintains open-line communications to foster positive attitude towards company goals
• Conducts interview on all applicants

ON SALES

• Ensures availability and proper display of merchandise in the selling area
• Implement Sales Strategies and Sales Incentive Scheme

ON CUSTOMER SERVICE

• Leads subordinates in achieving effective Customer Service
• Implement efficient customer service, observe the flow of transactions at the counter, and direct customer
  traffic
• Attends Customer complaints and facilitates attention or action

ON WORKING AREAS / STORE PREMISES

• Maintains orderliness and cleanliness as a preventive measure against any casualties or other accidents
• Implements safety and security control measures in consonance to corporate security standards such as, safety of employees, safety of customers, security against merchandise loss/damage/pilferage, fire prevention for the building

ADMINISTRATIVE FUNCTIONS

• Monitors and ensures supplies consumption of each department/section
• Ensures good housekeeping, maintenance and use of facilities/equipment in the department/section
• Checks and Evaluate paper works related to employee incentive schemes, stock reports, sales performance, net receipts and record safekeeping
• Supervise and Manages all personnel
• Facilitates monthly meeting of all subordinates
• Represents the Company during affiliates meeting and activities
• Approves daily operational expenses

PLANNING

• Prepares, defends, and present Yearly Financial Budget Report based on Operational Plan
• Monitors and Evaluate monthly actual vs. budget reports to Management
• Prepares Financial analysis of Actual vs. Budget reports
  

• Checks Inventory reconciliation report of tires, tubes, flaps, magwheels, batteries, parts & accessories
  and consigned inventories every month.
• Checks monthly comparative Sales Report
• Checks and monitors timely payment of monthly remittances of employees SSS contributions and loans, PhilHealth contributions, quarterly remittance RF1, HDMF contributions and multipurpose loans.
• Checks and verifies actual deliveries of tires, mags, batteries and other supplies comparing them with the delivery receipts/invoices and receives the same if found in order.
• Checks payroll twice a month
• Prepare annual schedule of monthly sales, cost of sales, purchases and cost of goods sold.
• Checks the correctness of receiving report encoded in Peachtree Accounting System
• Checks and encodes Cash Vouchers to Peachtree Accounting System
• Checks and conducts random inventory count once a month
• Conducts random checking of Service Invoice vs. Customer Service Vehicle at Service Area
• Assists in attending Customers if needed
• Acts as a reliever in the absence of the cashier if needed
• Checks Petty Cash Fund Report and Petty Cash Voucher prepared by the cashier
• Countersigns Journal Voucher, Debit Memo, Credit Memo and BDO Credit Card collection after every month
• Conducts Physical Audit ( with Property Officer ) of fixed assets before end of each quarter
• Checks Bank Reconciliation twice a month for each Bank Accounts
• Prepares and presents annual Financial Budget

CLIENTS

ACCOUNTANT

ALL ASIAN BIOETHANOL CORPORATION
APOLO FARM MANAGEMENT CORPORATION
SASS FARMS

• Maintains and Handles books of the company
• Checks and approves daily Cash and Bank transactions
• Checks and approves Trade Payables
• Verify and approves daily Fund requests
• Prepares monthly Bank Reconciliation
• Prepared monthly Financial Statements ( Balance Sheet, Income Statement, Cash Flow )
• Analyze and submit monthly Financial Analysis and other Financial reports

ACCOUNTANT and BUDGET OFFICER

SWEET CRYSTALS FARM INC.

• Prepares / Validates Cash Flow Reports
• Submit to Management Monthly Financial Reports
• Prepares Projected Financial Statements based on Operations plan
• Prepares / Compares Actual vs. Plan (budget vs. actual Financial Statements)
• Prepares analysis reports of variances of actual vs. plan (budget vs. actual Financial statements)

QUEDAN OFFICER/ACCOUNTANT/BUDGET OFFICER

SWEET CRYSTALS INTEGRATED SUGAR MILL INC.

• Audits / Checks / Verifies Daily Sugar Production as per Laboratory records
• Audits / Checks / Conducts regular Audit on Bagged Sugar
• Audit / Verifies and Checks Sugar Warehouse records versus physical count.
• Prepares Sugar Release Order documents to planters and sugar traders and ensures withdrawal were procedures are being followed.
• Submit reports and Coordinates with sugar planters regarding their daily sugar production.
• Checks / Audits consolidated Planters Sugar production in Quedan and Molasses Certificates Forms (negotiable instruments)
• Submit reports and Coordinates with Sugar Regulatory Administration Officer ( SRA ) regarding implementation of policies and procedures of Sugar production and Sugar Distribution.
• Record and monitor Sales
• Assists in the preparation and consolidation of Financial Statements for budget purposes.
• Monitors Accounts Payables both inter company and transactions of other business units.
• Handles, prepares schedules and Monitors Accrued Expenses.
• Prepares and Monitors bank interest payments
• Handles Liens Receivables and Payables
• Prepares and monitor monthly schedule of Accounts Receivable both non trade, trade and inter business
  units’ receivables
• Encodes and prepares book entries on Mill site and Makati office Official Receipts.
• Records and Handles Cash Receipts Book
• Posts checked and verified Official Receipts book entries to the General Ledger system
• Handles other business units’ transactions (Organic Solutions, Chemi Solutions)

• Transact with CDO Sales SMC
• Process and plan approved booked orders
• Supervised and monitor delivery crew/personnel
• Encoder/user/analyst of SMC SYSTEMS APPLICATION and PRODUCTS for DATA PROCESSING (SAP) and SINGLE INSTANCE PROJECT (SIP)

• Bookkeeper
• Payroll Officer
• Liquidation officer
• Audit Operational Expenses and Collection

OTHER DUTIES

• Checker
• HRD Personnel
  - conducts interview of walk-in applicants
• Cash Custodian
  - approves / issues cash used in daily operational expenses