Jessamyn Seguerra

• Trained new employees on company policies and procedures.
• Handled sensitive information with discretion by maintaining confidentiality following company guidelines.
• Provided support during periods of high workload by stepping in to assist with various administrative tasks as needed.
• Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.

OFFICE ADMINISTRATION

• Supervise daily support operation of the company.
• Planning and coordinating administrative procedures and systems to streamline processes.
• Staff performance assessment and coaching.
• Ensure smooth and on-time flow of information within the company.
• Monitor inventory of office supplies and the purchasing of new materials.
• Monitor costs and expenses to assist in budget preparation.
• Oversees facilities repair and maintenance.
• Organize and supervise office activities such as Summer Outings, Christmas Party, Outreach Programs, Scholarship Program, and other engagement activities as requested by the management.
• Ensure operations adhere to policies and regulations.
• Organize and oversee travel needs of employees such as visa processing, ticket purchasing, and hotel accommodation.
• Ensure overall security of the office premises and the employees during outside events.

HUMAN RESOURCES

• Development and implementation of HR strategies and initiatives aligned with the overall business strategy.
• Employee and management relations in addressing demands, grievances, and other issues.
• Manage talent recruitment and selection.
• Oversees the company benefits program.
• Manage employee profile records and salaries tracker.
• Conduct employee discipline.
• Planning, creating, and updating the company handbook and code of discipline.
• Provides coaching and counseling to employees.
• Develop and monitor HR strategies and processes.

FINANCE

• Oversee daily employee DTRs.
• Serves as one of the Payroll approvers.
• Monitor expenses based on company budget.
• Oversee cash flow and bank transactions.
• Manage payment requests for government transactions and operational expenses.
• Oversee annual business renewals and reportorial requirements of the business.

• Documentation and submission of CEZA visa requirements.
• Monitoring of the approval process of the visa application.
• Safekeeping and monitoring the validity of existing valid visas and passports.
• Requesting any visa-related needs of expat such as CEZA Certificate.
• Assist in immigration-related concerns such as ECC and BOQ.

• Creation of weekly and monthly service reports based on agreed SLA with the client.
• Hotel booking for project clients and guests.
• Assist in new hire's onboarding requirements and system access based on job role.

• DTR updating and validation for payroll processing.
• Manage the appearance of the office and team calendar.
• Monitoring and request of pantry and breakfast supplies.
• Taking minutes of each team meeting and making follow-ups to complete tasks or action items.

• Oversee the overall function of the administration department and third-party service providers (janitorial and security services).
• Process working and travel visas of company expatriates.
• Performs various tasks involving the relocation of expatriates.
• Manage the office front desk via receptionist duties.
• Validation and processing of company payments such as rental, electrical, and water billings.
• Process and manage company insurance.
• Booking of accommodation and transportation needs of company visitors.
• Provides overall logistic needs for company events.
• Organize special events as requested by the management (Sales Conferences, Budget Planning, Client calls, Employee Celebrations, etc.).

• Supported hiring managers in identifying top talent through thorough resume screening and insightful candidate assessments.
• Enhanced candidate experience by streamlining the recruitment process and effectively communicating with all parties involved.
• Reached out to new hires to check for issues and welcome to the company.
• Facilitated a smooth onboarding process for new employees by preparing offer letters, coordinating start dates, and conducting orientation sessions.

• Manage the office front desk via receptionist duties.
• Monitoring and releasing of office supplies.
• Validation and processing of company payments such as rental, electrical, and water billings.
• Process and manage company insurance.
• Booking of accommodation and transportation needs of company visitors.