Microsoft Office
JAKE DITONA YABUT
ADMINISTRATIVE MANAGER
DECA CLARK, MARGOT ANGELES, PAMPANGA
Summary
Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence. With diverse experience in various roles that honed ability to adopt quickly, be an effective leader and add value to the companies I've joined.
Overview
20
20
years of professional experience
3
3
years of post-secondary education
Work History
HR/ Administrative Manager
Sleepro Corporation
7 2022 - Current
- Develop and implement HR strategies and initiatives aligned with the overall business strategy
- Bridge management and employee relations by addressing demands, grievances or other issues
- Oversaw the recruitment process, hiring top talent that contributed significantly to company growth and success
- Nurture a positive working environment
- Oversee and manage a performance appraisal system that drives high performance
- Enhanced team productivity by providing ongoing professional development opportunities and regular performance feedback
- Maintain pay plan and benefits program
- Assess training needs to apply and monitor training programs
- Report to management and provide decision support through HR metrics
- Ensure legal compliance throughout human resource management
- In-charge in the company’s Business Permits processing/renewal
- Monitoring of production and office supplies
- In-charge in the logistics Import and Export of the company
- Perform other task as may be assigned.
- Completed bi-weekly payroll for 20 employees
- Ensured smooth daily operations with timely completion of all essential administrative tasks and responsibilities
- Met department budgets by monitoring and reporting on office expenses
- Reduced operational costs through effective management of staff schedules, resources, and vendor relationships
Sales and Marketing/ Leasing Supervisor
Anglo Asia Commodities Corporation
1 2022 - 6 2022
- Cultivated strong relationships with local businesses to create mutually beneficial partnerships that promoted our properties within the community.
- Ensured optimal use of available space by strategically assigning units based on tenant preferences and maximizing revenue opportunities.
- Implemented thorough tenant screening procedures, reducing delinquency rates and avoiding problematic residents.
- Maintained positive relationships with tenants, ensuring long-term retention and loyalty.
- Diligently monitored rent collections, minimizing delinquencies through effective communication with tenants.
- Worked closely with management on budgeting matters related to leasing operations including forecasts of revenue projections based on occupancy levels.
Clinic Manager
Triboa Medtech Inc.
06.2018 - 06.2021
- Hired, trained and supervised employees to maintain team of high performers.
- Created and implemented policies to improve operational efficiency and patient care quality.
- Plan and manage the clinic's budget and approve payroll
- Perform quarterly and annual employee reviews and provide constructive feedback on their performance to help them meet professional goals
- In-charge of Business Permits and DOH License processing/renewal of the company
- Monitors/prepares department monthly accomplishments report
- Formulates and submits quotations to different companies for Annual Physical Examination/Pre-employment
- Facilitates HMO and corporate account accreditation of outside companies
- Coordinate schedule of affiliated companies/HMO of their Annual Physical Examination/Pre-employment to concerned departments
- Construct and prepares sales proposals, contact and conduct initial follow-up on sales prospects
- Facilitates and engages in marketing activities of the company
- Coordinates and set up meetings and conferences to clients
- Facilitates and engages in HMO orientation of staff and other concerned officers of the company.
Admin and Operation Manager
Snowsmith Inc.
03.2017 - 05.2018
- Coordinate daily Front of the House and Back of the House restaurant operations
- Deliver superior service and maximize customer satisfaction
- Respond efficiently and accurately to customer complaints
- Regularly review product quality and research new vendors
- Organize and supervise shifts
- Appraise staff performance and provide feedback to improve productivity
- Estimate future needs for goods, kitchen utensils and cleaning products
- Ensure compliance with sanitation and safety regulations
- Manage restaurant’s good image and suggest ways to improve it
- Control operational costs and identify measures to cut waste
- Create detailed reports on weekly, monthly and annual revenues and expenses
- Promote the brand in the local community through word-of-mouth and restaurant events
- Recommend ways to reach a broader audience (e.g
- Discounts and social media ads)
- Train new and current employees on proper customer service practices
- Implement policies and protocols that will maintain future restaurant operations.
Admin Officer
Subic Bay Development & Management Center, Inc. (SBDMC, Inc.)
10.2013 - 02.2017
- In-charge of communications of the Department Head such as business correspondence, email and fax
- Monitors/prepares department monthly accomplishments report
- Coordinates with Finance Department for cash advances, liquidations and reimbursements
- In-charge for the monitoring of company vehicle and coordinate with Company Drivers regarding updates and conditions
- Keeps and manage office and housing unit supplies, engineering equipment and other maintenance use
- Maintains statistical log of monthly files and reports
- Performs the purchasing functions of the company
- Ensures Purchase Order Records on file
- Maintains file and report data of stocks and other properties into computer for tracking records purposes
- Handles and monitors company insurance
- Conducts physical inventory of the Company fixtures and equipment
- Perform other jobs that can be assigned by the top management.
Marketing Officer
Livelite
8 2011 - 9 2013
- Research new market opportunities
- Map out potential customers and competitors
- Formulates and submits quotations to different companies for Annual Physical Examination/Pre-employment
- Facilitates HMO and corporate account accreditation of outside companies
- Check and verifies the submitted documents for accreditation prior to the approval of the management
- Informs concerned departments of newly accredited HMO and Corporate clients
- Coordinate schedule of affiliated companies/HMO of their Annual Physical Examination/Pre-employment to concerned departments
- Determine unmet needs and market structure channels
- Construct and prepares sales proposals
- Contact and conduct initial follow-up on sales prospects
- Responsible in constructing and developing marketing strategies and materials such as brochures, electronic/internet Marketing Services
- Facilitates and engages in marketing activities of the company
- Coordinates and set up meetings and conferences to clients
- Accommodates and organizes appointments to the clients
- Facilitates and engages in HMO orientation of staff and other concerned officers of the company.
- Increased brand awareness by implementing targeted marketing campaigns and strategies.
- Monitored competitor activities, identifying potential threats or opportunities for strategic advantage.
Marketing & General Affairs Officer
TotalMED Subic Corporation
06.2009 - 07.2011
- Research new market opportunities, map out potential customers and competitors
- Formulates and submits quotations to different companies for Annual Physical Examination/Pre-employment
- Facilitates HMO and corporate account accreditation of outside companies
- Coordinate schedule of affiliated companies/HMO of their Annual Physical Examination/Pre-employment to concerned departments
- Responsible in constructing and developing marketing strategies and materials such as brochures, electronic/internet Marketing Services
- Facilitates and engages in HMO orientation of staff and other concerned officers of the company.
- Coordinated cross-functional teams to address complex issues, leading to more efficient problem-solving processes.
- Implemented process improvements that streamlined workflows, reducing redundancies and increasing operational efficiency.
- Established effective relationships with key stakeholders both internally and externally for increased collaboration opportunities.
- Provided reporting for forecast analysis and ad-hoc reporting in support of decision-making.
Marketing Assistant
Subic Bay Development & Management Center, Inc. (SBDMC, Inc.)
10.2008 - 06.2009
- Assist Marketing Officer pertinent to clerical works in performing the following functions: Promotion of Subic Bay Gateway Park for Investment
- Follow-ups to clients
- Planning and development of marketing strategies to promotional purposes
- Research comparison of business competition
- Market GIPI, TECO products and offered services from Business Center
- In-charge of the Formosa Hall as well as the display updates and announcements at the hallway and SBDMC Bulletin Board at the Parking Area
- Prepare weekly marketing report, status of potential investors and accomplishment report
- Assist inquires of potential investors regarding available warehouse, offices and vacant lots
- Perform other task as may be assigned.
Administrative Assistant /Purchaser
Subic Bay Development & Management Center, Inc. (SBDMC, Inc.)
06.2005 - 09.2008
- Managed vendor contracts with a focus on cost savings, risk mitigation, and service level agreements.
- Prepared comprehensive reports on purchasing activities to support senior management decision-making processes.
- Played an instrumental role in driving cost reduction initiatives that contributed significantly to bottom-line profitability improvements.
- Managed supplier performance through ongoing scorecard evaluations and periodic business reviews, resulting in stronger partnerships and reduced supply chain disruptions.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
Technical Clerk
Subic Bay Development & Management Center, Inc. (SBDMC, Inc.)
- Improved overall document quality with thorough proofreading tasks prior to final submission or distribution.
- Assisted project managers in tracking project progress, enabling timely completion and delivery of projects.
- Prepared comprehensive reports for senior management, providing valuable insights into departmental performance and areas for improvement.
- Reduced errors in data entry by providing training to team members on best practices for data management.
- Provided exceptional customer service by responding promptly to inquiries from both internal and external stakeholders.
On-the-Job Training
Subic Bay Development & Management Center, Inc. (SBDMC Inc.)
Marketing Assistant
Jollibee Subic Lot 21
04.2004 - 09.2004
- Coordinated trade show presence, ensuring effective representation at industry events to generate leads and increase brand visibility.
- Contributed to product launches, coordinating logistics and promotional activities for successful market entry.
- Supported cross-functional teams in execution of integrated marketing campaigns, amplifying overall impact and reach.
- Monitored competitor activity, staying ahead of industry trends and identifying opportunities for growth.
- Generated detailed reports on campaign performance, providing valuable feedback for future planning.
- Assisted with budget tracking and expense reporting, ensuring marketing activities remained within financial constraints.
Education
Information and Communication Technology -
Freeport Institute for Research Science and Technology
01.2002 - 04.2005
Skills
Team Leadership
Critical Thinking
Problem Solving
Interpersonal Skills
Management Skills
Sales & Marketing management
Transferable Skills
Personal Information
- Age: 41
- Place of Birth: Iba, Zambales
- Height: 5' 7"
- Weight: 85 kg
- Citizenship: Filipino
- Date of Birth: 06/16/83
- Marital Status: Single
Awards
- Nominated for the Outstanding Employee for First Semester of 2015
- Nominated for the Outstanding Employee for Second Semester of 2015
Applicant
JAKE DITONA YABUT
References
- MR. ARNULFO ARCILLA, General Manager, Snowsmith Inc., Harbor Point Mall, Subic Bay Freeport Zone, 09055626328
- MR. JONATHAN I. ONG, Accounting and Finance Manager, SBDMC, Inc., Subic Bay Gateway Park, Subic Bay Freeport Zone, (047) 252-3456 Loc. 720
Training
- Business Promotion Strategy and Brand Mgt., Dr. Fong Kang Chu, 07/01/2016
- Health Awareness & Active Lifestyle, Mr. Riell Oseña, 07/01/2016
- Human Relations and Business Etiquette, Dr. John James Larafoster, 07/03/2015
- SBGP Earthquake and Fire Prevention Awareness, Mr. Ranny Magno, 03/13/2015
- Safety at the Workplace, Engr. Jaime Reyes, 11/07/2014
- Trade Fair Expo., 08/15/2014
- Health Awareness-PTB, HIV, Hepa B, Dr. Cynthia Mendoza, Dr. Allan Interino, Dr. Bernadette Canlubo, 02/27/2014
- Marketing Workshop, Mr. Danny Wong, 09/27/2008
- Basic Management and Supervisory Training, Mr. Reynante Lugtu, 01/19/2008
Disclaimer
I hereby certify that the above information is true and correct to the best of my knowledge and beliefs.
Software
Database Management
Project Management
Google Docs
Presentations/ Slide shows
Languages
English
Advanced (C1)
Timeline
Clinic Manager
Triboa Medtech Inc.
06.2018 - 06.2021
Admin and Operation Manager
Snowsmith Inc.
03.2017 - 05.2018
Admin Officer
Subic Bay Development & Management Center, Inc. (SBDMC, Inc.)
10.2013 - 02.2017
Marketing & General Affairs Officer
TotalMED Subic Corporation
06.2009 - 07.2011
Marketing Assistant
Subic Bay Development & Management Center, Inc. (SBDMC, Inc.)
10.2008 - 06.2009
Administrative Assistant /Purchaser
Subic Bay Development & Management Center, Inc. (SBDMC, Inc.)
06.2005 - 09.2008
Marketing Assistant
Jollibee Subic Lot 21
04.2004 - 09.2004
Information and Communication Technology -
Freeport Institute for Research Science and Technology
01.2002 - 04.2005
HR/ Administrative Manager
Sleepro Corporation
7 2022 - Current
Sales and Marketing/ Leasing Supervisor
Anglo Asia Commodities Corporation
1 2022 - 6 2022
Marketing Officer
Livelite
8 2011 - 9 2013
Technical Clerk
Subic Bay Development & Management Center, Inc. (SBDMC, Inc.)
On-the-Job Training
Subic Bay Development & Management Center, Inc. (SBDMC Inc.)
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