Microsoft Office
Jenny Ocampo
Virtual Assistant-Data Encoder
Quezon City, Metro Manila,00
Summary
Detail-oriented Project Documentation Specialist experienced in data management and workflow optimization. Enhanced project efficiency by coordinating multiple initiatives and maintaining reliable documentation. Focused on improving operational processes and ensuring data accuracy.
Overview
3
3
Certifications
10
10
years of professional experience
Work History
Virtual Executive Assistant
Genis Steel Pty Ltd
Somerton, Australia (Remote)
08.2019 - Current
- Prepare and maintain project documentation, quotations, and supporting records for structural steel projects.
- Input, update, and manage project information within company databases and internal systems.
- Coordinate with estimators, project managers, engineers, and clients regarding project documentation and requirements.
- Perform quality checks on project data before submission and final review.
- Generate reports and provide administrative support to improve workflow efficiency.
- Maintain accurate records of project revisions, schedules, and documentation.
- Assist in preparing take-offs and project-related costing information.
- Support multiple projects simultaneously while meeting strict deadlines.
Purchasing Assistant
Krostee Construction Inc.
03.2016 - 05.2016
- Coordinated procurement activities to ensure timely delivery of materials and supplies.
- Managed vendor relationships, resolving issues to maintain strong partnerships and service continuity.
- Streamlined purchasing processes, enhancing efficiency in order placements and inventory management.
- Developed purchase orders and monitored compliance with contract terms and specifications.
- Prepared purchase orders accurately and followed up with suppliers to confirm receipt and delivery schedules.
- Verified receipt of items by comparing items received to items ordered and resolved shipment order errors with suppliers.
- Managed inventory levels effectively to prevent stockouts and minimize holding costs.
- Assisted in budget preparation by tracking expenditures and forecasting material needs accurately.
- Maintained complete documentation and records of all purchasing activities.
Education
Associate of Science - BS Industrial Engineering
Quezon City Polytechnic University
Quezon City, Metro Manila, Philippines 04.2001 -
Associate of Science - BS Architecture
Eulogio "Amang" Rodriguez Institute of Science And Technolog
Manila, Metro Manila, Philippines 04.2001 -
Skills
Spreadsheet creation
Spreadsheet management
Document Management System
Data Entry System
Expense reporting
Data archiving
Project coordination
Time management
Multitasking
Email organization
Critical thinking
Customer service
Software
Canva
StruMIS
AutoCAD
Certification
Autocad 2016 with Color Rendering & Fusion 360
Timeline
Virtual Executive Assistant
Genis Steel Pty Ltd
08.2019 - Current
Autocad 2016 with Color Rendering & Fusion 360
09-2016
Purchasing Assistant
Krostee Construction Inc.
03.2016 - 05.2016
Filling the Glass Seminar (Work Measurement)
09-2012
IE - IExplore, IExist, IExcel
09-2011
Associate of Science - BS Industrial Engineering
Quezon City Polytechnic University
04.2001 -
Associate of Science - BS Architecture
Eulogio "Amang" Rodriguez Institute of Science And Technolog
04.2001 -