Jennifer Alianza

Accommodation Services Management

• Manage and supervise the day to day operations of dormitory, guesthouse, function hall, utility, security and drivers’ quarters
• Ensure there are enough linens for the guests
• Ensure there are enough supplies and check the inventory
• Ensure the guests are comfortable and satisfied during their stay
• Check room status and cleanliness

Janitorial/Utility Services Management

• Manage and supervise the day to day operations of janitorial/utility services
• Proper orientation of janitorial staff
• Ensure there are enough supplies and check the inventory
• Ensure thorough cleanliness within the premises
• Assign duties and work area
• Conduct regular meeting
• Ensure that health and sanitation protocols are met at all times

Security Services Management

• Manage and supervise the day to day operations of security services
• Proper orientation of security staff
• Ensure the safety of employees and visitors at all times
• Regularly check the CCTV monitor
• Conduct regular meeting

Building Maintenance Management

• Manage and supervise the building maintenance section
• Prepare proposal for the repair and maintenance of buildings
• Ensure that the buildings and facilities are compliant to the building code of the Philippines
• Ensure that regular PMS are conducted on time
• Ensure that staff are ready and conduct regular drills for any disaster

Transportation Services Management

• Manage and supervise the transportation services
• Ensure proper dispatching of drivers
• Ensure that PMS of all vehicles are conducted on time
• Ensure that all vehicles are in good working condition
• Ensure that all legal compliances for transportation services are met

• Manage and supervise the bureau’s internal audit unit
• Plans and conducts operational, financial, management and compliance audit
• Audit process documentation, risk identification and assessment
• Evaluate the adequacy and effectiveness of internal controls and ensuring compliance with established management policies, procedures, legal and contractual obligations
• Interpret audit results, develop valuable recommendations to mitigate the risks and prepare audit reports
• Make written recommendations to Management and Head of Agency to increase efficiency and /or effectiveness of the control systems of functions reviewed
• Performed special investigations as requested by the Top Management or Head of Agency
• Lead Internal Auditor of ISO 9001:2015

• Responsible for submission of financial reports - Report of Collections and Deposits, Cash Receipts Records, Report of Accountability for Accountable Forms
• Management of Petty Cash Fund – Petty Cash Fund Vouchers, Disbursement and balancing of cash advance
• Issuance of Official Receipts received and depositing thereof to the Bureau of Treasury
• Prepares List of Due and Demandable Accounts Payable – Advice to Debit Accounts (LDDAP-ADA)
• Prepares Checks - Advice of Checks Issued and Cancelled (ACIC) and disbursement of checks
• Reviews processed vouchers and other supporting documents

• Responsible for the maintenance of efficient and accurate system of master list of Plant, Property and Equipment
• Inventory of actual PPE
• Assist in the Procurement process
• Handling of cash advance
• Assist in the Bidding Process
• Handling of supplies

• Prepares notice of appointment of newly hired staff
• Conducts hiring and selection process
• Attends meeting for deliberation of plantilla position
• Prepares compensation salary and bonuses
• Prepares and facilitate trainings of personnel

• Attends meetings concerning the Bureau’s internal physical and financial assessment
• Consolidates the division’s accomplishment report
• Consolidates and prepares the division’s performance and targets
• Prepares and plans programs, targets and budgets and sees expenditures

• Assist in the preparation of reports, updates position papers and other documents necessary for enhancing linkages of the Bureau with other R&D institutions
• Coordinate with project proponents for the updates of their project proposals and MOA
• Review accomplishment reports and terminal reports of the projects
• Update status of projects for validation purposes
• Consolidate the monthly and quarterly accomplishment reports of the division

• Performs as executive assistant
• Attends meeting with foreigners concerning the research and development programs of agriculture and fisheries in the Philippines
• Responsible for the arrangement of conference room, disseminates materials and documents needed for meetings
• Facilitates membership payments to partnered international organizations
• Prepares the monthly, quarterly and semi-annual accomplishment reports of the unit
• Review and evaluate incoming and outgoing documents as to accuracy, discrepancies and completeness, and to prescribed corrective action where needed
• Record incoming and outgoing written communications and parcels

• Teaches ESL curriculum to foreign students to improve written and conversational abilities
• Created monthly academic status reports based on in-depth student evaluations.
• Administered language proficiency tests and awarded highest-scoring students.