JEAN AILEEN PATAWARAN

HR Duties and Responsibilities:

• Post and monitor job posting to Jobstreet, Indeed, LinkedIn and other platforms.
• Schedule, invite, and confirm appointments of applicants on their interview.
• Conduct initial interview, written examinations and background checking.
• Conduct orientation on the newly-hired and on-boarding process.
• Supervise and monitor timekeeping and payroll process.
• Employee relation tasks compliant with workplace policies and safety objectives.
• Monitoring employee movement and maintaining 201 files.
• Drafting, distribution and filing of Memorandum.
• Monitoring and distribution of Employee Work Benefits.
• Discreet collaboration across departments to help and plan company events and activities.
• Maintaining timekeeping and payroll system.
• Offboarding and Separation Process.

Admin Duties and Responsibilities:

• Responsible to keep track of all Government and Legal Documents such as Business Permits, Licenses, Clearances, Compliances and Insurances.
• Managing company communications lines, internet connections and email subscriptions.
• Administering office supplies, facilities, utilities and equipment.
• Develop and oversee the implementation of company policies, rules and regulations.
• Coordination with Building Administration for repairs, renovations and leasing concerns.
• Created successful work schedules for each team member to maintain deadlines and fully staff shifts.
• Imposing sanctions to employees.

Admin Duties and Responsibilities

· Responsible for the implementation of Firm policies, rules and regulations.

· Responsible to keep track of all Government and Legal Documents such as Business Permits, Licenses, Compliance and Insurances.

· File and Remit BIR Tax Compliance Monthly, Quarterly and Annually.

· Administer HR Function such as hiring, orienting new employees monitoring employees’ activities that will ensure the soundness of the working environment.

· Maintain and Update employees’ information or 201 files.

· Negotiate and Review contract of office rentals and suppliers.

· Manage office supplies, facilities, utilities and equipment.

· Draft, Update and Monitor Clients’ Contracts.

· Maintain mutual beneficial relationship with clients.

· Arrange schedule of meetings with clients.

· Arrange flight and hotel accommodation of Lawyers appearing outside Metro Manila.

Financial Duties and Responsibilities

· Check, Verify and Monitor office expenses.

· Verify Clients’ Statements of Account.

· Record, Monitor and Follow-up payments from Clients.

· Handle Associates and Staff Advances and Commissions.

· Handle and Monitor Firm’s Bank Accounts and Transactions.

· Handle employees’ payroll, compensation and benefits.

· Manage Firm’s Cash Flow.

· Manage and Monitor Firm’s Monthly Financial Position.

· Communicate to clients about their query on tour packages.

· Book and arrange itineraries, accommodations and tours. Research possible tourist destination can propose to market.