JAYCA ESPARRAGO
Administrative Assistant
San Jose, Rodriguez, Rizal
Summary
Dedicated administrative professional skilled in handling multiple projects with high-pressure deadlines. Proficient with accounting systems and related computer software programs. Also a Number-savvy Accounts Payable Associate with outstanding mathematics and data entry skills. Thorough, accurate and available to assist with other projects. Committed to maintaining healthy relationships with vendors, creditors and coworkers.
Overview
4
4
years of professional experience
9
9
years of post-secondary education
Work History
ACCOUNTS PAYABLE ASSOCIATE
DEVEX INC
Mandaluyong City
08.2022 - 03.2023
- Monitoring of open Accounts Payable Down-payment vouchers.
- Processing of For-Close Accounts Payable Down-payment vouchers.
- Processing of Request-for-Payment and Down-payment Vouchers for Purchase Orders, Advance payment to the Suppliers, and Project Budget in SAP.
- Processing Accounts Payable Voucher entry of Returned Cash, Replenishments, Reimbursements and Liquidations in SAP.
- Paid vendors by monitoring discount opportunities and paid employees by receiving and verifying expense reports.
- Verified vendor accounts by reconciling monthly statements and related transactions.
- Disbursed petty cash by recording entries and verifying documentation.
- Reviewed each invoice and requisitions for payment approval.
- Matched purchase orders to invoices and logged invoices into computer.
- Charged pertinent expenses to accounts.
- Prepared vendor invoices and processed incoming payments.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Maintained good working relationships with vendors and resolved disputes.
ADVISOR 1, CUSTOMER SERVICE - FINANCIAL ACCOUNT
CONCENTRIX
Quezon City
04.2022 - 07.2022
- Taking in inbound calls.
- Providing service assistance and answering customers’ queries regarding their credit card accounts.
- Anticipated responses and prepared clear and articulate answers.
- Broke down and evaluated user problems, using test scripts, personal expertise, and probing questions.
- Promoted customer loyalty programs to increase customer retention and repeat purchases.
- Built and maintained relationships with clients to provide ongoing support.
- Mitigated impacts on financial accounting and business operations by working proactively to identify and resolve strategic concerns.
ADMINISTRATIVE-FINANCE OFFICER
CECILIAN BUILDERS AND DEVELOPMENT OPC
Quezon City
09.2019 - 04.2022
- Monitoring of Monthly Cash and Check disbursement.
- Monitoring of Monthly and Weekly Expenses.
- Preparing Monthly Reports in collections, payables, and encoded receipts.
- Preparing Weekly Payroll of workers.
- Preparing bidding documents for various projects.
- Assisting Engineers in monitoring Weekly Budget of each Project.
- Procurement and monitoring of Materials.
- Processing Monthly Premiums and Benefits.
- Processing/Filing of Renewal of Permits and Licenses.
- Established and enforced controls on revenue and expenses to protect company assets.
- Generated financial and operational reports to assist management with business strategy.
- Monitored budget and revenue trends, compiling reports for company leadership to inform decision-making.
- Completed filings and upheld strict compliance with regulatory agencies and supervisors.
- Enhanced internal control systems and procedures to mitigate risk and support opportunities.
TIMEKEEPER
CARDRIAN BUILDERS CO
Quezon City
05.2019 - 09.2019
- Monitoring of Daily Time Record of workers.
- Daily report of Manpower in each Construction Site.
- Preparing Weekly Payroll of workers.
- Preparing of Incidents Reports.
- Verified timekeeping records and handled any discrepancies with employees.
- Responded to employee questions and requests for information in timely and knowledgeable fashion.
- Maintained employee privacy and protected payroll operations by keeping all information confidential.
- Maintained payroll information by calculating, collecting, and entering data.
- Responded to employee inquiries to clarify payroll issues regarding wages, deductions and taxes.
Education
Housekeeping NCII - Vocational
SLDM COLLEGE OF QUEZON CITY
Quezon City 03.2018 - 06.2018
Secondary Education Major in Mathematics -
ST. CLARE COLLEGE OF CALOOCAN
Caloocan City 08.2014 - 04.2019
High School Diploma -
BAGUMBONG HIGH SCHOOL
Caloocan City 06.2011 - 03.2015
Skills
Excellent computer skills
Administrative abilities
Regulatory filings
Invoice logging
Vendor invoice processing
Bookkeeping
Accounting systems and controls
Accomplishments
- 5-HOUR REAL ESTATE VIRTUAL ASSISTANT TRAINING, April 2023
- 10-HOUR GENERAL VIRTUAL ASSISTANT TRAINING, April 2023
- 15-HOUR E-COMMERCE COURSE which includes Amazon FBA, Etsy, eBay, Alibaba and Shopify, April 2023
- Mastering EXCEL Pivot Tables: How to Crunch Numbers like an Expert, March 2020
- EFFECTIVE HUMAN RESOURCE MANAGEMENT: A Global Analysis, January 2019
Timeline
ACCOUNTS PAYABLE ASSOCIATE
DEVEX INC
08.2022 - 03.2023
ADVISOR 1, CUSTOMER SERVICE - FINANCIAL ACCOUNT
CONCENTRIX
04.2022 - 07.2022
ADMINISTRATIVE-FINANCE OFFICER
CECILIAN BUILDERS AND DEVELOPMENT OPC
09.2019 - 04.2022
TIMEKEEPER
CARDRIAN BUILDERS CO
05.2019 - 09.2019
Housekeeping NCII - Vocational
SLDM COLLEGE OF QUEZON CITY
03.2018 - 06.2018
Secondary Education Major in Mathematics -
ST. CLARE COLLEGE OF CALOOCAN
08.2014 - 04.2019
High School Diploma -
BAGUMBONG HIGH SCHOOL
06.2011 - 03.2015