Janine Joy CABILDO
Malabon, Metro Manila
Summary
Administrative professional with proven track record in overseeing office operations and ensuring smooth workflows. Adept at managing teams, coordinating schedules, and implementing efficient systems. Strong focus on team collaboration and achieving results. Highly organized, adaptable to changing needs, and skilled in problem-solving, communication, and multitasking.
Overview
10
10
years of professional experience
Work History
Administrative Supervisor
Filoil Philippines Corporation
07.2023 - Current
- Managed a team of office staff, providing training and support to ensure smooth daily operations.
- Maintained a clean, organized workspace to promote a professional environment conducive to productivity.
- Improved communication between departments with the implementation of efficient information-sharing tools and strategies.
- Provided support during periods of high workload by stepping in to assist with various administrative tasks as needed.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Updated reports, managed accounts, and generated reports for company database.
- Monitored and evaluated personnel performance to complete annual reviews, recommend advancement, or address productivity concerns.
- Served as the main point of contact for external partners, establishing strong relationships built on professionalism and reliability.
- Coordinated schedules and travel arrangements for executives, ensuring timely attendance at meetings and events.
- Delegated tasks to administrative support staff to organize and improve office efficiency.
- Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
- Monitored front areas so that questions could be promptly addressed.
HR Compensation and Benefit
Filoil Philippines Corporation
04.2019 - 07.2023
- Provided guidance to managers on compensation issues, ensuring consistent practices across teams.
- Oversaw the administration of retirement plans, ensuring timely communication of updates to employees as necessary.
- Audited existing benefit plans for compliance with regulatory requirements, preventing potential legal issues or fines.
- Evaluated the effectiveness of current compensation strategies through regular analysis and reporting, leading to continuous improvement initiatives.
- Maintained accurate records of employee data, eliminating errors in payroll calculations.
- Collaborated with HR team members to develop competitive benefits packages, attracting high-quality candidates.
- Negotiated contracts with external vendors for better pricing on insurance premiums and other benefit offerings.
- Evaluated different providers offering range of services, coverages and plan options to pick optimal choice.
- Helped HR teams interpret compensation policies for developing staff benefits and salaries.
- Maintain accurate records.
- Process benefit claims for employees.
- Monitor government employment regulations.
Logistics Coordinator
Filoil Energy Company, Inc.
08.2016 - 01.2019
- Tracked orders and notified customers of status or potential delays.
- Coordinated with suppliers to ensure timely delivery of goods, minimizing stockouts.
- Established an effective communication system between departments involved in logistics coordination ensuring seamless information flow.
- Updated and maintained databases to track deliveries and inventory.
- Prepared and presented reports to management on logistics performance.
Administrative Assistant
Filoil Energy Company, Inc.
05.2015 - 08.2016
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Maintained inventory of office supplies and placed orders.
- Developed filing system for historical documents, preserving important company records and improving access to information.
- Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
- Managed filing system, entered data and completed other clerical tasks.
- Assisted coworkers and staff members with special tasks on daily basis.
Education
Bachelor of Science in Computer Technology - Computer Hardware And Programming
EARIST
Manila, Metro Manila, Philippines04-2015
Skills
- Deadline oriented
- Logistics analysis
- Computer skills
- Compliance monitoring
- Office administration
- Administrative support
- Invoicing and shipping documentation
- Benefits administration
- Scheduling coordination
- Clerical support
Timeline
Administrative Supervisor
Filoil Philippines Corporation
07.2023 - Current
HR Compensation and Benefit
Filoil Philippines Corporation
04.2019 - 07.2023
Logistics Coordinator
Filoil Energy Company, Inc.
08.2016 - 01.2019
Administrative Assistant
Filoil Energy Company, Inc.
05.2015 - 08.2016
Bachelor of Science in Computer Technology - Computer Hardware And Programming
EARIST
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