JAMIE VIA D. CAHAMBING
Jingozian Estate LLC
MATI CITY
1
Language
1
Certification
8
years of professional experience
Detail-oriented Real Estate Virtual Assistant with expertise in managing administrative functions, coordinating marketing initiatives, and maintaining financial records. Supports real estate professionals through document handling, social media management, and bookkeeping, ensuring organized operations and compliance with industry standards.
Work History
Property Management Assistant
1 Year 9 Months- Coordinated property maintenance requests, ensuring timely resolution and tenant satisfaction.
- Managed lease agreements, facilitating renewals and terminations with attention to detail.
- Assisted in conducting property inspections, identifying issues for prompt resolution.
- Developed tenant communication strategies to enhance engagement and retention rates.
- Streamlined administrative processes using property management software for improved efficiency.
- Supported budgeting efforts by tracking expenses and preparing financial reports for management review.
Data Entry Specialist for Real Estate Documents
3 Months- Ensured accuracy, consistency, and proper formatting of data entries while adhering to established naming conventions prior to uploading completed files to Podio CRM.
- Processed high volumes of data entries with precision and attention to detail.
- Utilized advanced Excel functions to streamline data management tasks.
- Developed training materials for new team members, enhancing onboarding efficiency.
- Collaborated with cross-functional teams to improve data reporting processes.
- Led efforts in transitioning to new database software, improving overall workflow efficiency.
Bookkeeper/ Marketing Assistant/Admin Support
1 Year 4 Months- Manage accounts payable and receivable, reimbursements, and basic financial reporting.
- Maintain accurate financial records, including transaction entries, commission tracking, invoicing, and reconciliations.
- Developed and scheduled marketing content for listings, agents, and company branding across digital platforms, enhancing visibility.
- Prepared and updated MLS listings, marketing materials, and promotional assets in coordination with agents; processed contracts, forms, and disclosures using DocuSign, MLS, CRM, and Dotloop to streamline transactions.
- Prepare and update MLS listings, marketing materials, and promotional assets in coordination with agents. Prepare and process contracts, forms, and disclosures (DocuSign, MLS, CRM, Dotloop).
- Create, schedule, and support marketing content for listings, agents, and company branding across digital platforms.
- Monitored transaction files for completeness and compliance with Arizona real estate regulations, ensuring adherence to legal standards.
- Coordinate with agents, vendors, escrow, and management to ensure smooth daily operations
Marketing Assistant/Admin Support
1 Year 7 Months- Managed social media accounts, created and scheduled posts for listings and branding, and monitored engagement to enhance online presence.
- Design flyers, brochures, and digital ads for properties and events. (BOVs and Oms)
- Post and update listings on MLS, website, and third-party platforms.
- Coordinated property photoshoots, open houses, and client events to promote listings and strengthen client relationships.
- Prepare and process contracts, forms, and disclosures (DocuSign, MLS, CRM).
- Maintain and update client databases, leads, and transaction files
- Handle client inquiries, calls, and follow-ups.
- Tracked marketing performance and prepared reports to analyze effectiveness and inform future strategies.
- Keep digital files, supplies, and signage organized and updated.
Email Marketing Specialist
1 Month- Developed and executed targeted email campaigns to enhance customer engagement and retention.
- Managed subscriber segmentation to deliver personalized content tailored to audience preferences.
- Analyzed email performance metrics to optimize strategies and improve open and click-through rates.
- Collaborated with cross-functional teams to align messaging with overall marketing initiatives.
Backend Support
1 Year- Prepare, review, and ensure accuracy of contracts and disclosures
- Monitor deadlines and compliance with contractual obligations.
- Secured necessary signatures using DocuSign and other platforms to facilitate contract finalization.
- Coordinated updates and ensured all parties adhered to deadlines for seamless project progression.
- Update and maintain MLS listings.
- Ensure property details and status changes are correctly reflected.
- Schedule inspections, appraisals, and final walkthroughs.
- Streamlined closing process by verifying all final documents for accuracy and compliance.
Data Entry Specialist
7 Months- Streamlined data entry processes to enhance accuracy and efficiency in patient records management.
- Maintained comprehensive knowledge of dental terminology and procedures to ensure precise data input.
- Conducted regular audits of entries to identify discrepancies and implement corrective measures.
- Trained new team members on data entry protocols and software systems to promote consistency.
Real Estate Virtual Administrative Assistant
3 Years- Manage and update property listings on MLS, real estate websites, and social media platforms.
- Coordinate and schedule property showings, appointments, and meetings.
- Managed email correspondence, prepared documents, and oversaw contract management to ensure efficient transaction processes.
- Maintain and update CRM systems with new leads and client information.
- Assist in preparing real estate contracts, agreements, and reports.
- Conducted market research to identify pricing trends and assess competition, supporting informed decision-making.
- Created and managed engaging real estate content for social media and marketing campaigns, enhancing brand visibility.
- Develop marketing materials, including flyers, brochures, and email newsletters.
- Engage with potential buyers, sellers, and renters via social media and email.
Education
Bachelor of Science - Accountancy
High School Diploma
Graduate Certificate - Primary Education
Skills
Real Estate Platforms
CRM software
Dotloop
Buildium
EXp Realty
Zillow
AppFolio
Social Media Strategy
Digital Marketing
Video Marketing
Graphic Design
Digital Design
Email Marketing
Lead Generation
Facebook Ads
Adapts under pressure
Customer service
Scheduling
Communications
Document Management
Financial Reporting
Zillow
AppFolio
Certification
Keller Williams, Course Certificate, Manage a Real Estate Business, Coursera, May 2025
Personal Information
Title: Real Estate Virtual Assistant/Marketing Assistant/ Bookkeeper
Languages
English
C1
Advanced
Timeline
Data Entry Specialist for Real Estate Documents
One Blue Door
11.2025 - 02.2026Read More
Property Management Assistant
Jingozian Estate LLC
11.2024 - 08.2026Read More
Bookkeeper/ Marketing Assistant/Admin Support
Arizona Realty Executives
10.2024 - 02.2026Read More
Email Marketing Specialist
Big Story Co.
07.2023 - 08.2023Read More
Marketing Assistant/Admin Support
Nara Advisors, Inc
02.2023 - 09.2024Read More
Data Entry Specialist
Dental Co.
05.2022 - 12.2022Read More
Backend Support
Velocity ROI LLC
02.2022 - 02.2023Read More
Real Estate Virtual Administrative Assistant
Comfort Properties Associates LLC
01.2019 - 01.2022Read More
Ateneo De Davao University
Bachelor of Science from Accountancy
Read More
Immaculate Heart of Mary Academy
High School Diploma
Read More
Immaculate Heart of Mary Academy
Graduate Certificate from Primary Education
Read More