IRISH KAY LOPEZ
Executive Assistant
254 Rosal Street, Pasong Tamo, Quezon City
Summary
A highly organized and efficient Executive Assistant with 5+ years of experience providing comprehensive administrative support to senior-level management. Proficient in managing complex schedules, coordinating travel arrangements, and handling confidential information with discretion.
Overview
6
6
years of professional experience
Work History
Executive Assistant
HINDUJA GLOBAL SOLUTION
07.2023 - 01.2024
- Performed clerical and administrative tasks including, invoices, reports, and other documents for executive;
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Filed paperwork and organized computer-based information.
- Volunteered to help with special projects of varying degrees of complexity.
- Handled incoming and outgoing mail, email and faxes.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Organized and coordinated conferences and monthly meetings.
- Coordinated travel arrangements and bookings for executive staff.
Executive Secretary
STRADCOM CORPORATION
07.2019 - 07.2023
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Answered high volume of phone calls and email inquiries.
- Performs clerical and administrative tasks including, invoices, reports, and other documents like Request for payment, system updates.
- Organized and updated schedules for executives.
- Coordinated travel arrangements and bookings for executive staff.
- Assisted in preparation of financial reports, budgeting and forecasting for executive office.
- Coordinated events and worked on ad hoc projects.
- Filed paperwork and organized computer-based information.
- Updated and maintained confidential databases and records.
- Screened personal and business calls and directed to appropriate party.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Sales Admin
INDIGO SALES & DEVELOPMENT CENTER INC.
06.2018 - 07.2019
- Responsible for performing different administrative or support tasks (Invoices,Delivery Receipt,Inventory)
- Arranging all files inside the office.
- Preparing administrative and functional reports for the executive.
- Receiving incoming calls, making outbound calls for office accounts.
- Managed sales promotions and marketing strategies on major social media sites.
- Directed sales support staff in administrative tasks to help sales reps close deals.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Managed filing system, entered data and completed other clerical tasks.
- Assisted coworkers and staff members with special tasks on daily basis.
Education
Computer Science
St. Peter College of Technology Inc.
Capas Tarlac05.2018
Skills
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Training
- Basics of Operational Quality (BOQ)
- Work Relationships That Work - On Creating, Maintaining & Rebuilding Relationships
- Facilitating Virtual Meetings
- Time Management
- Problem Solving and Decision Making
- Personal Branding
Timeline
Executive Assistant
HINDUJA GLOBAL SOLUTION
07.2023 - 01.2024
Executive Secretary
STRADCOM CORPORATION
07.2019 - 07.2023
Sales Admin
INDIGO SALES & DEVELOPMENT CENTER INC.
06.2018 - 07.2019
Computer Science
St. Peter College of Technology Inc.
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