Summary
Overview
Work History
Education
Skills
References
Timeline
Generic
HELENITA R. YCOT

HELENITA R. YCOT

Pandacan

Summary

A position offering the opportunity to utilize my professional expertise, extensive business experience, and ability to interact with the management and with the business community.

Finance professional with extensive experience in accounts management and credit control. Known for streamlining payment processes, resolving discrepancies, and maintaining accurate financial records. Strong collaborator focused on team success and dependable in adapting to changing business needs, ensuring efficient operations.

Overview

23
23
years of professional experience

Work History

Accounts Receivable Specialist

Premie Wine and Spirits
08.2013 - Current
  • Responsible for reconciliation of account receivables
  • Preparation of statement of account
  • Accurately recording of collection per system
  • Checking for the validity of collection deduction and recording in system
  • Monitoring of AR trade employees and preparation of schedule for salary deduction
  • Follow up for customers exceeded in credit limit
  • Prepare a follow-up letter for overdue customer
  • Preparation of billing
  • Review new customer information sheet and the validity of attachment
  • Checking of customers' credit limit and Credit term
  • Preparation of billing for affiliates group
  • Maintain various records such as customer information sheet and etc
  • Sales order approval
  • Invoice Checking
  • Assists month end closing
  • Perform other functions deemed and necessary
  • Supported month-end closing activities by reconciling accounts, preparing reports, and analyzing trends in account performance.
  • Prepared and mailed invoices to customers, processed payments, and documented account updates.
  • Increased efficiency of the collections process by implementing new strategies and procedures for tracking delinquent accounts.
  • Reviewed accounts on monthly basis to assess aging and pursue collection of funds.
  • Improved customer satisfaction by providing prompt, courteous service when addressing billing concerns or inquiries.
  • Optimized revenue recovery efforts by utilizing negotiation skills in resolving complex issues related to past due invoices or disputed charges.
  • Achieved significant improvements in customer dispute resolution timeframes by developing streamlined process.
  • Supported cash flow projections, analyzing accounts receivable trends and reporting findings to management.
  • Improved client satisfaction with clear, timely communication regarding billing issues and inquiries.
  • Supported revenue growth initiatives by providing detailed accounts receivable insights during strategic planning meetings.
  • Managed and responded to correspondence and inquiries from customers and vendors.
  • Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
  • Recorded deposits, reconciled monthly bank accounts and tracked expenses.
  • Supported management by processing invoices and documents with consistent on-time delivery.
  • Managed complex problem-solving for upper management in order to complete projects on-time and within budget.
  • Gathered, evaluated and summarized account data in detailed financial reports.
  • Developed monthly, quarterly and annual profit and loss statements and balance sheets.
  • Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
  • Reduced outstanding accounts receivable balances by diligently following up on overdue payments.
  • Ensured the accuracy of customer records in internal systems by updating contact information, payment terms, and other relevant data as needed.
  • Monitored accounts to verify compliance with payment terms and schedules.
  • Negotiated payment arrangements with customers to establish timely receipt of payments.
  • Contributed to a positive work environment by working closely with colleagues across departments to ensure efficient information exchange and collaboration on financial matters.
  • Enhanced cash flow by ensuring timely invoicing, payment application, and account reconciliation.
  • Followed up overdue payments and payment plans from clients to establish good cash flow.
  • Collaborated with sales teams to address billing discrepancies and resolve client disputes promptly.
  • Strengthened relationships with clients by maintaining open communication channels regarding invoicing and payment schedules.
  • Reconciled accounts receivable ledger to verify payments and resolve variances.
  • Ensured compliance with industry regulations and company guidelines through regular audits of financial documents and record-keeping practices.
  • Aided in the reduction of bad debt write-offs through diligent monitoring of aging reports and proactive collections efforts.
  • Exceeded departmental goals for cash collection through persistence, professionalism, and excellent interpersonal skills when dealing with clients or customers alike.
  • Provided valuable insights into potential areas of improvement within the accounts receivable department based on thorough analysis of trends data from historical transactions.
  • Maintained accurate financial records with meticulous attention to detail in data entry and account management.
  • Enhanced team knowledge on best practices in accounts receivable management through regular training sessions.
  • Reduced errors in billing, implementing rigorous quality control measures on invoice generation.
  • Streamlined invoice processing to reduce payment turnaround time, implementing efficient tracking systems.
  • Ensured timely collection of payments by following up on outstanding invoices and negotiating with delinquent accounts.
  • Boosted team morale and productivity by leading collaborative projects to improve accounts receivable processes.
  • Reduced manual data entry errors, implementing automated data capture and reconciliation tools.
  • Facilitated smoother audit processes by maintaining comprehensive documentation of all accounts receivable activities.
  • Accelerated financial close processes by ensuring accurate and timely accounts receivable entries.
  • Strengthened relationships with key clients by providing personalized account management services.
  • Assisted in development of credit evaluation criteria to mitigate risk while supporting sales growth objectives.
  • Collaborated with sales team to align billing practices with customer contracts, ensuring compliance and satisfaction.
  • Streamlined daily reporting information entry for efficient record keeping purposes.
  • Handled day-to-day accounting processes to drive financial accuracy.
  • Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
  • Matched purchase orders with invoices and recorded necessary information.
  • Inspected account books and recorded transactions.
  • Implemented new accounting processes to decrease spending and work flow downtime.

Advertising & Promo (Acctg. Assistant)

Premie Wine and Spirits
04.2014 - 09.2015
  • Computation of budget per brand
  • Monitoring for the expense per brand
  • Checking for the validity of expenses
  • Preparation of Billing
  • Properly recording collection per brand
  • Monitoring of promos and trade deal
  • Budget monitoring for advertising and promo

Branch Junior Accountant

Wellmade Mfg. Corporation
Meycauayan, Bulacan
07.2010 - 06.2013
  • Primarily responsible for the processing of sales orders and accounting of salesmen's accountabilities
  • Accurately recording sales record per accounting software used
  • Preparation, reconciliation of account receivables
  • Computation of salesman's commission
  • Pre-audit of expenses incurred in administration, monitoring and reconciliation of revolving funds
  • Review of receiving and warehousing procedures
  • Conduct cash count/fund custodian's accountability and other related procedures
  • Checking outgoing payments
  • Checking petty cash funds and conduct cash count
  • Checking and reviewing sales and collections remittances
  • Preparation of aging report
  • Checking of warehouse report
  • Checking of Cashier's report
  • Prepared bank reconciliations on a monthly basis to identify potential discrepancies between company records and bank statements.
  • Prepared journal entries and entered into system using [Software].
  • Reconciled month-end totals for timely and accurate reporting of financial information.
  • Increased efficiency in accounts payable processing by verifying vendor invoices against purchase orders and contracts.
  • Collaborated with senior accountants to perform month-end closing procedures, ensuring timely financial reporting.
  • Assisted in payroll administration by reviewing timesheets, calculating employee paychecks, and processing deductions for taxes or benefits.
  • Compiled and analyzed financial information to prepare entries for general ledger accounts.
  • Reduced errors in financial reporting through meticulous review and analysis of documents.
  • Provided support during audits by gathering requested documentation and answering questions from auditors.
  • Managed client billing process to ensure prompt payment, improving cash flow management.
  • Supported inventory control measures by performing physical counts and reconciling discrepancies.
  • Enhanced financial accuracy by reconciling accounts and analyzing financial statements.
  • Contributed to the success of a system migration project by assisting in data conversion tasks, ensuring a seamless transition for the accounting team.
  • Streamlined accounting processes by implementing efficient data management techniques.
  • Improved efficiency in invoice processing, leading to timely payments and better cash flow management.
  • Reduced discrepancies in accounts payable and receivable through diligent tracking and follow-up.
  • Improved financial data integrity by implementing rigorous data verification procedures.
  • Assisted in budget preparation, ensuring alignment with financial goals and constraints.
  • Assisted in developing internal controls, significantly mitigating risk of errors and fraud.
  • Enabled more effective cash management through detailed cash flow analysis and reporting.
  • Streamlined reconciliation processes, enhancing accuracy of financial statements.
  • Supported senior accountants in complex financial analysis projects, contributing to strategic decisions.
  • Supported tax preparation and filing, ensuring compliance with regulations and deadlines.
  • Played key role in implementing new accounting software, leading to increased productivity.
  • Facilitated smoother audits by organizing and maintaining comprehensive financial records.
  • Enhanced accuracy of financial reports by meticulously reviewing and reconciling accounts.
  • Contributed to financial strategy meetings, offering actionable insights based on data analysis.
  • Conducted thorough variance analysis to identify and explain deviations from budgeted figures.
  • Collected and reported monthly expense variances and explanations.
  • Tracked funds, prepared deposits and reconciled accounts.
  • Reviewed accounts, resolved coding areas, and tracked recurring expenses for accrual entry.
  • Maintained integrity of general ledger and chart of accounts.
  • Cooperated with senior leaders to create operating budgets and initiate financial planning.
  • Collaborated with accounting manager to comply with governing bodies and limit regulatory risks.
  • Trained new employees on accounting principles and company procedures.
  • Initiated comprehensive account assessments to check viability, stability, and profitability of business operations.
  • Developed financial models to assess and analyze financial performance of clients.

Acctg. Assistant

R-Jell General Services
05.2007 - 06.2010
  • Responsible for computation of salesmen's accountabilities
  • Recording of sales per system
  • Stock Inventory and stock reconciliation per account executive
  • Monitoring of accounts receivable per customer
  • Checking credit limit
  • Assists on warehouse inventory and branch stock reconciliation
  • Monitoring and preparation of aging report
  • Assigned at WMC Mandaluyong branch
  • Demonstrated adaptability by quickly mastering new software applications for various tasks.
  • Improved organizational culture by planning and executing engaging team-building events.
  • Increased efficiency by implementing new processes and providing administrative support to management.
  • Increased customer satisfaction by providing exceptional administrative support and resolving issues efficiently.
  • Improved data management by creating comprehensive databases for easier access to critical information.
  • Supported senior management to make informed decisions, conducting thorough market research.
  • Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
  • Completed daily logs for management review.
  • Increased customer service success rates by quickly resolving issues.
  • Performed wide-ranging administrative, financial and service-related functions.
  • Planned and coordinated logistics and materials for board meetings, committee meetings, and staff events.
  • Managed data and correspondence to secure information across complex landscapes of organizational departments.
  • Increased profitability and productivity by minimizing downtime and streamlining quality control procedures.
  • Contributed to project success, coordinating logistics and resources for multiple concurrent projects.
  • Facilitated smooth operation of office equipment, performing regular maintenance checks and troubleshooting issues.
  • Streamlined document preparation, ensuring accuracy and compliance with industry standards.
  • Reduced response time to external inquiries, establishing structured system for tracking and managing emails.
  • Followed detailed directions from management to complete daily paperwork and computer data entry.
  • Contributed to a positive work environment with strong interpersonal skills and proactive teamwork attitude.
  • Greeted guests in with friendliness and professionalism.
  • Answered incoming phone calls to process requests, transfer calls, or relay messages to appropriate personnel.
  • Worked closely with management to provide effective assistance for specific aspects of business operations.
  • Assisted manager in all aspects of business operations.
  • Strengthened client relationships through consistent follow-up communication and efficient problem resolution.
  • Boosted customer satisfaction by promptly addressing inquiries and resolving issues professionally.

Office Clerk/Cashier

Mlang / Matalam Petron Service Station 1 & 2
02.2003 - 12.2004
  • Primarily responsible for recording of sales
  • Bank Deposit
  • Purchasing
  • Responsible for making monthly report
  • Pre Auditing for the 3 branches of Gasoline station
  • Responded to inquiries from callers seeking information.
  • Maintained organized files and stocked supplies to support team needs and maximize performance.
  • Increased office efficiency by maintaining accurate filing systems and streamlining administrative processes.
  • Managed incoming calls and correspondence professionally, ensuring timely responses to clients and colleagues alike.
  • Maintained an organized and clean office environment to boost staff productivity and overall morale.
  • Supported office operations by troubleshooting technical issues with computers, printers, and other equipment as needed.
  • Improved financial record-keeping accuracy with diligent tracking of invoices, payments received, and expense reports submitted for reimbursement.
  • Prepared and edited documents to produce precise, accurate and professional communication.
  • Reviewed files, records and other documents to obtain information to respond to requests.
  • Processed incoming and outgoing mail and packages according to established procedures.
  • Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
  • Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
  • Created and maintained detailed records of all office activities.
  • Compiled and analyzed data to produce reports.
  • Informed and supported business leaders through consistent communication and administrative support duties.
  • Supported staff on special assignments and ad hoc projects.
  • Greeted customers entering store and responded promptly to customer needs.
  • Built relationships with customers to encourage repeat business.
  • Restocked and organized merchandise in front lanes.
  • Resolved customer complaints professionally, leading to improved customer relations and loyalty.
  • Streamlined checkout process for increased efficiency and reduced waiting times.
  • Managed inventory levels effectively, reducing stock shortages and minimizing wastage.
  • Developed rapport and fostered brand loyalty by offering personalized service.
  • Improved efficiency, organized checkout area for optimal workflow.
  • Supported marketing initiatives by setting up and maintaining promotional displays.
  • Contributed to clean and safe shopping environment, performed regular sanitation of checkout area.
  • Managed cash drawer accurately, ensuring all transactions balanced at end of day.
  • Improved store atmosphere with thorough and prompt cleaning of checkout area.
  • Increased sales of promotional items by informing customers about current offers.
  • Performed cash, card, and check transactions to complete customer purchases.
  • Used POS system to enter orders, process payments and issue receipts.
  • Conducted inventory counts by adding each item in stock and documenting in computer system.
  • Responded promptly to requests for assistance, spills and customer inquiries.
  • Demonstrated product features, answered questions and redirected objections to highlight positive aspects.

Part Time-Sales Representative

WJAR Enterprises
Calbayog City
11.2002 - 01.2003

Part Time Sales Representative

Jollybal Enterprises
Calbayog City
03.2002 - 10.2002

Education

Bachelor of Science in Commerce - Information Management

Christ the King College
01.2002

Master's in Business Administration - undefined

Pamantasan ng Lungsod ng Maynila
Intramuros, Manila

Skills

  • Microsoft Word, Excel and PowerPoint
  • Team collaboration
  • Verbal and written communication
  • Relationship building
  • Data entry
  • Workload management
  • Administrative duties
  • Problem-solving
  • File and record keeping
  • Support services
  • Office administration
  • Administrative tasks
  • Schedule and calendar management
  • File management
  • Document preparation
  • Operations support
  • Decision-making
  • Project Support
  • Project management
  • Record preparation
  • Administrative support
  • Meeting coordination

References

Furnished upon request.

Timeline

Advertising & Promo (Acctg. Assistant)

Premie Wine and Spirits
04.2014 - 09.2015

Accounts Receivable Specialist

Premie Wine and Spirits
08.2013 - Current

Branch Junior Accountant

Wellmade Mfg. Corporation
07.2010 - 06.2013

Acctg. Assistant

R-Jell General Services
05.2007 - 06.2010

Office Clerk/Cashier

Mlang / Matalam Petron Service Station 1 & 2
02.2003 - 12.2004

Part Time-Sales Representative

WJAR Enterprises
11.2002 - 01.2003

Part Time Sales Representative

Jollybal Enterprises
03.2002 - 10.2002

Master's in Business Administration - undefined

Pamantasan ng Lungsod ng Maynila

Bachelor of Science in Commerce - Information Management

Christ the King College

Similar Profiles

CREATE PROFILE
HELENITA R. YCOT