Hedeliza Bautista
Workplace Solution Officer
Mandaluyong
Summary
Pursuing full-time role that presents professional challenges and leverages interpersonal skills, effective time management, and problem-solving expertise.
Overview
30
30
years of professional experience
15
15
years of post-secondary education
Work History
Workplace Solution Officer-(Global support)
SOPHOS COMPUTER SECURITY PTE LTD
10.2019 - Current
- Contract Management
- Vendor management
- Manage PH Government compliance(BIR, PEZA, DENR)
- Process Business Permit renewal
- Manage Budget for Facilities in PH & Singapore
- Oversee maintenance of PH & Singapore office facilities, office supplies & pantry supplies
- Manage procurement and disposal of assets
- Provide Global support to employees for Regus membership
- Provide support to Site Leads, Business Unit Manager for social activities /events quarterly/YEP, team building and budget
- Provide Hotel Booking, Airport Transfers and assist Visa for Global Employees
- Provide Catering for PH Business Units
- Provide support for new hire and exiting employees for clearance
- Coordinate with the Building Management for Health & Safety Update /Service requests/Parking Requirements/ Liaison Fire Drill/Assessments
- Provide support to all Business Units for Rewards for employees
- Coordinates with vendor for Invoice payment and Issuance of BIR 2307
- Coordinated cross-functional teams to address complex issues, leading to more efficient problem-solving processes.
Finance, HR & Administrative Executive
SOPHOS COMPUTER SECURITY PTE LTD
03.2015 - 09.2019
- Support all internal and external HR-related inquiries or requests
- Process payroll
- Process Maternity & sick leave claims to SSS
- Process last pay computation
- Assist in enrollment of employees to HMO and Insurance
- Schedule meetings, interviews, HR events and maintain agendas
- Assist with the recruitment process by performing reference checks, and employment contracts
- Provide support to Site Leads, Business Unit Manager for social activities /events quarterly/YEP, team building and budget
- Organize Annual Corporate Social Responsibility)(CSR) in Philippines
- Contract Management
- Vendor management
- Manage Budget for Facilities in PH & Singapore
- Process Vendor enrollment to SAP, one trust app and create PO
- Responsible for GRN and matching of PO to invoice
- Responsible for maintenance of office facilities, office supplies & pantry supplies
- Responsible for procurement of assets and disposal of assets
- Respond and complete request from sophos.atlassian.net Tickets
- Prepare and submit Quarterly DENR SMR reports
- Provide Global support to employees for Regus membership
- Provide Hotel Booking, Airport Transfers and assist Visa for Global Employees
- Provide Catering for PH Business Units
- Provide support for new hire and exiting employees for clearance
- Coordinate with the Building Management for Health & Safety Update /Service requests/Parking Requirements/ Liaison Fire Drill/Assessments
- Provide support to all Business Units for Rewards and Sodexo Pass for employees
- Process Business Permit renewal
- Validates and forward vendor invoices to Accounts Payable team(Asia Invoices) in a timely and efficient manner
- Coordinates with vendor for payment and Issuance of BIR 2307
- BIR Compliance support
- PEZA Compliance
Property Manager
Century Properties Management Inc.
04.2013 - 03.2015
- Act as a Customer Service Relations Officer to the unit owner / residents in addressing their concerns in coordination with the respective service departments (Concierge/FrontDesk, Housekeeping / Engineering and Security ) Including the Building Developer
- Prepares building circular for pest control sched., announcement for Annual General Meeting, Sticker renewal, general cleaning and Holidays
- Sign and review the Statement of Account, Check Vouchers, Building Gate Pass, Work Permit, Abstract of Bids, Purchase Order, Petty Cash Voucher and Time sheet summary
- Manage the Office Administration, Building Services (Front Desk, Amenities Booking)Mail Distribution, Housekeeping /Sanitation & pest Control) and organizing events /social activities
- Facilitated and request budget for events/seminars(based on previous approved budget
- Supervision of Accounting Department and conduct regular weekly meeting with accounting and Billing Staff on Saturdays to thresh out any unit concerns on their Billing and regular submission of the Monthly FS
- Coordinates directly to Corporate Secretary re: Board Resolutions, Sec
- Certificate, Minutes of the meeting and other legal matters
- Prepares Annual Budget to the assign Property
Accountant
Shoppers Paradise Group of Companies
04.2012 - 04.2013
- Update the ledger of the tenant and prepare Statement of Accounts
- Prepare Account Receivable Aging and Notice for past due accounts
- Prepare necessary entries for the cash receipts of the company
- Prepare request for payment, check voucher and entries for the cash disbursement
- Computation of the Commission of Marketing Manager, staff and employees
- Check and review the contract of the new tenant and for renewal
- Prepare and analyzes bank reconciliation and necessary adjusting entries
- Prepare schedule of Withholding Tax compensation on Compensation, Expanded Vat, And Value Added tax
- Electronic filing and payment of Expanded Withholding Taxes, Withholding Tax on Compensation, Value Added Taxes monthly and quarterly
- Encoding of alphalist for VAT and SAWT & MAP for expanded withholding tax using relief system
- Performs other function as maybe assigned by higher management from time to time
Accountant
Wireless Technology Solutions Inc.
05.2011 - 03.2012
- Process the payroll using the MSI system and APC Mode system
- Prepare payroll accounting reports and necessary entries
- Prepare the Alphalist for Compensation and Certificate of Compensation payment /Tax Witheld (2316)
- Prepares and analyzes bank reconciliation of company’s various bank accounts
- Ensure the company files the accurate VAT(2550M), withholding tax on compensation(1601C) and expanded withholding taxes(1601E) on time, as well as requesting funds for payments
- Electronic filing and payment of companie’s Expanded Witholding Taxes, Withholding Tax on Compensation, Value Added Taxes and Quarterly / Annual Income Tax Returns using BIR’s online system
- Moreover, these taxes require Relief system for encoding of alpahalist for VAT and SAWT & MAP for expanded withholding tax
- Performs other function as maybe assigned by higher management from time to time
Finance and Administration Manager
Shindler Services Philippines
08.2001 - 04.2011
- Prepares Monthly Billing Statements
- Follow up payments of various clients
- Recording of collected checks in the book of accounts/weekly collection
- Prepares the monthly collection report /monthly usage of chemicals/ service & billing transportation expenses for the month
- Prepares the weekly work schedule of the technicians and coordinates with the client for the said schedule
- Monitoring of chemicals issued to technicians and recording of incoming chemicals from suppliers
- Prepares the salaries and wages of the employees
- Marketing new client for the company’s services
- Performs other function as maybe assigned by higher management from time to time
Accountant – International Traffic Settlement
Philcom Corporation
08.1996 - 05.2001
- Company Overview: (Telecommunication Company)
- Responsible for the COLLECTIONS and PAYABLES of company’s interconnections
- Coordinates with the IT personnel regarding proper charging, variation and other details needed to finalize the billing and invoices for the customers and to ensure that the data are accurate and free from any hidden charges
- Responsible in entering in the system the accurate rates based on the contract agreed upon by the clients
- Prepares monthly billing & invoices for retail and wholesale accounts including monthly revenue monitoring
- Payments / collections are all inputs in the billing systems to update the balance weekly / monthly / quarterly
- Maintain subsidiary ledger for accounts receivable and accounts payable by updating the accounts on a monthly basis
- Process all company interconnection payables to ensure that they are paid in time
- Checks and reviews the information / documents provided to / by Credit Management in relation to reconciliation of settlement receivables
- Reviews Interconnect contracts including credit management functions
- Performs other function as maybe assigned by higher management from time to time
- (Telecommunication Company)
- Member of the Ad-hoc Committee on Traffic Settlement organized by the President and CEO of Phicom Corp.
- The Committee is tasked to review past traffic settlements from March 1992 to December 1998
- And this Resulted to an additional revenue of $1M
- Traffic adjustments from Korea Telecom and USA AT&T amounting to $600,000 and $250,000 respectively in favor of Philcom
- In addition able to accomplish 100% and 70% collection efficiency in the Foreign account by streamlining certain work procedures
- Coordinator in the investigation of traffic related problems such as traffic shortfall and accounting rate discrepancies
Account Receivable Accountant
AG&P Honiron Division
06.1994 - 07.1996
- Analysis and reconciliation of accounts receivable
- Checking billing instruction submitted by operation department before preparing invoices
- Prepares invoices of various customer with complete attachment such as delivery receipt, accomplishment report and other requirements
- Always coordinate with sales department and operation department about billing instruction
- Follow up payments of various customer
- Preparation of other reports as required by management
- Maintain the subsidiary ledger for accounts receivable
- Performs other related tasks that may be assigned by the immediate superior from time to time
Education
Bachelor of Science - Accountancy
UNIVERSITY OF THE EAST
01.1990 - 01.1994
Secondary Education - undefined
RIZAL HIGH SCHOOL
01.1986 - 01.1990
Primary Education - undefined
Buting Elementary School
01.1980 - 01.1986
Kindergarten - undefined
Rizal Federation of Womans Clubs, Inc.
01.1979 - 01.1980
Skills
Project Management
Inventory Management
Budget Management
Vendor Management
Event Management
Multitasking Abilities
Time management abilities
Problem-solving abilities
Stake Holders Management
Regulatory Compliance
Microsoft Office
Certificatestrainings
- Loss Control Management (LCM), ZAP Occupational Health and Safety Consultancy Services
- Pollution Control Officer, ZAP Occupational Health and Safety Consultancy Services
Personal Information
- Place of Birth: Lumban, Laguna
- Height: 5'2
- Date of Birth: 12/22/72
- Religion: Christian
Timeline
Workplace Solution Officer-(Global support)
SOPHOS COMPUTER SECURITY PTE LTD
10.2019 - Current
Finance, HR & Administrative Executive
SOPHOS COMPUTER SECURITY PTE LTD
03.2015 - 09.2019
Property Manager
Century Properties Management Inc.
04.2013 - 03.2015
Accountant
Shoppers Paradise Group of Companies
04.2012 - 04.2013
Accountant
Wireless Technology Solutions Inc.
05.2011 - 03.2012
Finance and Administration Manager
Shindler Services Philippines
08.2001 - 04.2011
Accountant – International Traffic Settlement
Philcom Corporation
08.1996 - 05.2001
Account Receivable Accountant
AG&P Honiron Division
06.1994 - 07.1996
Bachelor of Science - Accountancy
UNIVERSITY OF THE EAST
01.1990 - 01.1994
Secondary Education - undefined
RIZAL HIGH SCHOOL
01.1986 - 01.1990
Primary Education - undefined
Buting Elementary School
01.1980 - 01.1986
Kindergarten - undefined
Rizal Federation of Womans Clubs, Inc.
01.1979 - 01.1980