Summary
Overview
Work History
Education
Skills
Custom Section
Personal Information
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HAZEL C. MENDOZA

HAZEL C. MENDOZA

Document Controller
Batangas City

Summary

With my strong knowledge on the field of database management, I want to acquire a position of Document Controller in a well-established company to utilize my skills at the fullest and experience in a way that benefits the company.

Highly-organized Document Controller with experience in engineering design and delivery across large-scale projects. Maintains orderly, high-quality electronic document management systems for dependable technical administration. Collaborates with cross-functional teams for improved project outcomes.

Overview

13
13
years of professional experience
6
6
years of post-secondary education

Work History

Document Controller

Energy Development Corporation
Ormoc City
06.2023 - 05.2025
  • Develop the document management system appropriate with the Project set-up, Project stakeholders, Company standards and systems;
  • Manage and track project documentation status, such as technical correspondence to and from contractors, multi-discipline internal and external SMEs (e.g. drawing and document reviews, submittals, field and design change notices, etc.).
  • File and control project documentation, both in hardcopy and electronically as appropriate. Maintain electronic logs of all incoming and outgoing documentation.
  • Provide updates and reminders when document reviews or replies are needed.
  • Ensure documents are circulated to key project participants as necessary.
  • Maintain records and reports of contractor site activities, issues arising, and other notable events and issues.
  • Maintains confidential files on proprietary documents and company policies for contracts and procurements.
  • Performs other duties and safety related functions as necessary to ensure an accident-free workplace.

Project Services Engineer

BTSMC Managing Solutions Inc. (formerly Brunel Technical Services Manpower Corp.)
Batangas City
12.2022 - 05.2023
  • Responsible for project IM/IT process.
  • Serves as project document controller.
  • Manages project share point.
  • Responsible for document routing and follow ups for review and approvals (drawings, project management documents, etc.)
  • Responsible for project handover to asset/T&S.
  • Responsible for consolidating project updates for one pager reporting.
  • Administer project logistical requirements.
  • Responsible in setting up coordination meetings necessary for project controls.
  • Facilitates projects coordination meeting and ensure minutes are kept and tracked.
  • Coordinate with operations and other projects in managing SIMOPS.
  • Coordinate with SP team for handover of asset for demolition as well as any issues related to decontamination.
  • Support project services in providing site progress and other updates.
  • Support in updating drawings 'as-built'.
  • Support in reviewing methodology and assessment of risks and controls.
  • Support HSE team in implementation of HSE programs including LOD1.

Document Controller/Technical Clerk

GNPOWER DINGININ LTD. CO.
Mariveles
03.2018 - 08.2022
  • Implementing effective document storage & archiving systems.
  • Managing data flow, status and history of documents and archives.
  • Developing project management plans and distribution matrices, presentation material to communicate documentation plans and procedures.
  • Automation of document issue, and alignment within project requirements.
  • Retrieval and archiving of current and historic data.
  • Managing database hand-over at critical stage gates.
  • Creating a paperless/reduce paper environment.
  • Managing interfaces between projects and creating interventions to improve coordination.
  • Managing the project management website & project management community portal.
  • Implementing fully functional document management systems with project offices located internationally.
  • Creating awareness of system effectiveness and implementing continuous improvement system.
  • Management of IT related issues with document management software. Continuous upgrade and software improvement management.
  • Installation of document management systems into external participants; training and roll-out of hardware and software.
  • Collaborates with and instructs administrative support staff and document controllers.
  • Creates instructions for authorization of destructions-hardcopy and electronic.
  • Create instructions to transfer hardcopy records to their appropriate records repositories.
  • Validates strategic proposals with Lead Document Controller and QMS, Doc Control & Reports Manager.
  • Ongoing interaction with IT and departments.
  • Assists other staff as needed.
  • Participates in audits and assessments.

Document Controller

MITSUBISHI CORPORATION
Balingasag
05.2016 - 02.2018
  • Upload Commissioning Procedures and update list in line with the Company’s Document Management System.
  • Handling and update of drawings for Commissioning Controlled Areas that requires in PTW System.
  • Sends 'Commissioning Information/Notification' to subcontractor and client for the hazardous work to be done at site thru email and transmittal.
  • Prepares and collate project meeting minutes and accurately record key decisions and action items resulting from meetings.
  • Managing and handling of all Pre-Commissioning, Commissioning and Hot Commissioning Reports.
  • Sending request to client for the utility supply required at site such as Coal, Limestone, Diesel Oil and Chemical.
  • Receive and sends updated list of turn-over packages from Erection Team to Commissioning Members.
  • Preparing Commissioning Turn-Over Packages of the Plant System to be handed over to client.
  • Combine daily, weekly and monthly reports submitted by group leaders with regards to the status of system completions in close coordination with commissioning members.
  • Update the list of man-hours for Commissioning Assistance provided by subcontractors.
  • Updating and monitoring of all lists with concern to commissioning such as RFI Master List, Hot Commissioning list, Request for Utility Supply list, Site Damage Report list, Incident Report list, Warranty Defect Notice list, etc.
  • Upload Hot Commissioning reports in DMS as required by the client.
  • Registering all incoming and outgoing correspondences & technical submittals.
  • Store and maintain company documents in both electronic and physical forms for project documentation.
  • Create Document Control and correspondence folders for individual groups.
  • Perform general clerical duties and manages Outgoing/Incoming Project Documents.
  • Perform other duties as assigned by Commissioning Manager and Leaders.

Turn Over System Tracking and Reporting (TOSTR) Coordinator / Document Controller

ATLANTIC GULF and PACIFIC Company of Manila
Batangas City
02.2014 - 08.2015
  • Maintaining appropriate Inspection Test Records (ITRs) that will be used during the pre-commissioning and commissioning check periods and ensuring compatibility with TOSTR.
  • Checks if project documents and drawings are in its latest registered revision.
  • Organizing and tracking the status of the documentation required (ITRs and Punch list) to certify the construction completeness of pre-designated portions of the job known as 'Turnover System'.
  • Review isometric drawings for completeness and correctness to ensure it fully depicts the final installed configuration.
  • Ensure that change control is incorporated into the TOSTR database.
  • Administration and coordination of sub-system handover walk downs.
  • Manage punch list tracking, support and closeout in cooperation with the construction, quality, pre-commissioning and commissioning teams.
  • Ensuring that complete documentation and data packages are compiled and are in place to accommodate handover at pre-commissioning, commissioning and start-up phases of the Project.
  • Creating and issuing regular reports as required.
  • Establish and maintain coordination/interfaces with: QC Team (QC Coordinator(s), inspectors, etc.), Construction Team (At site and module fabrication yards), Pre-Commissioning Team, Commissioning Team, Other site personnel to administer and coordinate the scheduling, distribution, collection and recording of completions documentation.

Document Controller

DAELIM PHILIPPINES INCORPORATED
Batangas City
05.2012 - 01.2014
  • Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and correspondence.
  • Input document data into the standard registers ensuring that the information is accurate and up to date.
  • Coordinate with QA/QC Engineer for maintaining quality documentation so called, Document Register & Drawing Register.
  • Prepare Request for Inspection (RFI) and distribute to respective inspectors responsible to the area, 1 day before the date of inspection.
  • Follow up and getting the status of site inspection.
  • Control the log of Surveillance Inspection Report (SIR) and Non-Conformance Report (NCR).
  • Handling of all site inspection reports with regards to QA/QC and submit to client for approval.
  • Registering all incoming and outgoing correspondences, MoMs, drawings & technical submittals.
  • Makes sure that controlled copies of latest approved documents are given to the appropriate staff and subcontractors.
  • Maintain updated records of all approved documents and their distribution clearly.
  • Maintain the documents in the Document Control office under safe custody without any damage or deterioration with easy traceability.
  • Receiving, dispatching and filing of all technical and non-technical documents in and out of the office.
  • Perform general clerical duties and manages Outgoing/Incoming Project Documents.
  • Perform other duties as assigned by QA/QC Manager and QA/QC Engineer and inspectors.

Education

BACHELOR OF INDUSTRIAL TECHNOLOGY - Computer Engineering Technology

Batangas State University
Batangas City, Batangas
06.2006 - 04.2012

Skills

    Document Control

    MS Office

    MS Excel

    Sharepoint

    ProAct

    Google Sheet

    e-DMS

    Webtop Documentum

    Syncplicity

    CIMS

    TOSTR

    Teamwork

    Independence

    Adaptability

    Innovation

    Willingness to work on Shifting

Custom Section

  • 07/24/14, Working Safely at Heights, Atlantic Gulf and Pacific Co./Yard 2, Philippine Port Authority (PPA)
  • 03/06-07/14, Incident and Injury Free (IIF), Atlantic Gulf and Pacific Co./Yard 1, San Roque, Bauan Batangas
  • 03/20-21/14, Hazardous Area Equipment (HAE), Atlantic Gulf and Pacific Co./Yard 1, San Roque, Bauan Batangas
  • 10/06/09, Effective Human Resource Management and the Emergence of Young Entrepreneur, Batangas State University, Alangilan, Batangas City

Personal Information

  • Age: 35
  • Height: 5'2"
  • Weight: 60 kgs
  • Passport Number: P6221293B
  • Citizenship: Filipino
  • Date of birth: 05/06/90
  • Gender: Female
  • Marital status: Single
  • Religion: Roman Catholic
  • Place of birth: Batangas

Timeline

Document Controller

Energy Development Corporation
06.2023 - 05.2025

Project Services Engineer

BTSMC Managing Solutions Inc. (formerly Brunel Technical Services Manpower Corp.)
12.2022 - 05.2023

Document Controller/Technical Clerk

GNPOWER DINGININ LTD. CO.
03.2018 - 08.2022

Document Controller

MITSUBISHI CORPORATION
05.2016 - 02.2018

Turn Over System Tracking and Reporting (TOSTR) Coordinator / Document Controller

ATLANTIC GULF and PACIFIC Company of Manila
02.2014 - 08.2015

Document Controller

DAELIM PHILIPPINES INCORPORATED
05.2012 - 01.2014

BACHELOR OF INDUSTRIAL TECHNOLOGY - Computer Engineering Technology

Batangas State University
06.2006 - 04.2012

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HAZEL C. MENDOZADocument Controller