Summary
Overview
Work History
Education
Skills
Affiliations
Timeline
Generic
Gregorio C. Barcos

Gregorio C. Barcos

Secretary / Logistic Coordinator
Surigao City

Summary

Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through a signifcant years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.

Overview

27
27
years of professional experience
2
2
years of post-secondary education

Work History

Executive Secretary

Saeed Ahmed Al Mahroos & Sons Co.
01.2009 - 01.2021
  • Responsible for the arrangement of meetings and other itinerary of the managing director
  • Responsible for the arrangement of hotel and airlines bookings
  • Responsible for the procurements of the office supplies and other related materials
  • Responsible for the preparations of the Bank List of Credits both international and local transactions
  • Directly reporting to the managing director and product development manager
  • Handling the accounts of the company’s international trading partners-dairy division e.g
  • Preparations of purchase order using the Orion System and releasing of payments thru bank telex transfer
  • Responsible to coordinate, receiving, sort-out and dispatch the shipment documents in a timely manner
  • Responsible to prepare the marine insurance for each shipments from USA, China, Germany, Vietnam, India, Pakistan, Italy, Spain and New Zealand
  • Responsible to outsource potential suppliers both international and local for any new products to be developed
  • Coordinates with the marketing and arts department for the new products label for trademark registration
  • Organized and updated schedules for executives.
  • Coordinated travel arrangements and bookings for executive staff.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Handled confidential information in professional manner.
  • Maintained strict confidentiality in all aspects of personal, financial, and corporate information.
  • Facilitated smooth travel arrangements for executives, ensuring seamless itineraries and accommodations.

Purchaser

Mazaya Food Hypermarket
01.2001 - 01.2009
  • Responsible to deal with the sales men and place order for food products available in the shelves
  • Responsible to arrange the promotional items in a weekly basis
  • Monitor and control the inventory level to avoid overstocks that causes of unnecessary damages and expirations
  • Directly reporting to the operation’s manager
  • Negotiated with suppliers, vendors and other representatives.
  • Checked items received against items ordered by verifying receipts.
  • Maintained complete documentation and records of all purchasing activities.
  • Improved supplier relationships, resulting in better product quality and delivery times.
  • Evaluated vendor performance, ensuring compliance with company standards and expectations.
  • Conducted market research for alternative suppliers, leading to increased competition and improved pricing negotiations.
  • Achieved cost savings by negotiating contracts and pricing with suppliers.
  • Managed the procurement process from requisition to payment, ensuring timely deliveries and accurate invoicing.
  • Researched suppliers based on availability, quality, selection, and price.
  • Maintained and reviewed computerized records of items purchased and costs associated with purchases.

Sales Associates

Max Discount Center
01.1999 - 01.2001
  • Responsible to entertain and provide customer service to each and every customer
  • Prepare weekly and monthly inventory reports
  • Built relationships with customers to encourage repeat business.
  • Solved customer challenges by offering relevant products and services.
  • Achieved monthly sales targets consistently by implementing effective sales strategies and maintaining a high level of product knowledge.
  • Assessed customer needs and utilized suggestive selling techniques to drive sales.
  • Provided positive first impressions to welcome existing, new, and potential customers.
  • Engaged with customers to build rapport and loyalty.
  • Answered customer questions about sizing, accessories, and merchandise care.

Visual Display Supervisor

Gaisano South Department Store
05.1999 - 09.1999
  • Responsible for store layout and seasonal window display
  • Responsible for promotional items display and other related materials
  • Conceptualize the store visual presentations

Display Artist

SM Department Store
01.1999 - 05.1999
  • Responsible for store layout and seasonal window display
  • Responsible for promotional items display and other related materials
  • Elevated overall brand perception by maintaining a consistent visual identity across all store displays, fostering a cohesive shopping experience for customers.
  • Maintained backroom space with current signing tools and signing fixtures.

House Keeping Attendant / Florist

Jumeira Beach Hotel
01.1997 - 01.1998
  • Responsible for room cleaning, bed skirting and sanitation
  • Prepare daily fresh flowers for VIP hotel guests, banquet, hotel lobby and function rooms
  • Kept facilities clean, neat, and organized to give areas professional and fresh appeal.
  • Contributed to a positive work atmosphere by maintaining open communication with colleagues and supervisors.
  • Provided excellent customer service to guests by promptly responding to inquiries and requests.

Sales Executive

Poppy Philippines Inc.
01.1994 - 01.1996
  • Responsible for regular clients visit in Vis-Min area
  • Prepare weekly and monthly reports
  • Responsible for sales collections
  • Achieved sales goals and service targets by cultivating and securing new customer relationships.
  • Boosted sales revenue by cultivating strong client relationships and implementing effective sales strategies.
  • Delivered exceptional customer service, resulting in a high percentage of repeat business and client referrals.
  • Demonstrated expert product knowledge during client interactions, addressing questions/concerns confidently and offering solutions tailored specifically for them.
  • Analyzed sales data regularly to monitor progress towards goals and make necessary adjustments to strategy as needed.

Education

Elementary -

Capalayan Elementary School
01.1984 - 01.1985

High School - undefined

Surigao Del Norte National High School
01.1989 - 01.1990

Under Graduate - Bachelor of Science in Computer Science

University of the Visayas

Skills

Affiliations

  • OFW Congress in Eastern Region-Saudi Arabia, Member
  • United Surigaonon Association – Eastern Region, Saudi Arabia, Executive Vice President
  • Cebuano Integrated Society and Tribal Allies – Saudi Arabia, Executive Secretary
  • All Filipino Dammam-Al Khobar Sports and Cultural Association, Member

Timeline

Executive Secretary

Saeed Ahmed Al Mahroos & Sons Co.
01.2009 - 01.2021

Purchaser

Mazaya Food Hypermarket
01.2001 - 01.2009

Visual Display Supervisor

Gaisano South Department Store
05.1999 - 09.1999

Sales Associates

Max Discount Center
01.1999 - 01.2001

Display Artist

SM Department Store
01.1999 - 05.1999

House Keeping Attendant / Florist

Jumeira Beach Hotel
01.1997 - 01.1998

Sales Executive

Poppy Philippines Inc.
01.1994 - 01.1996

High School - undefined

Surigao Del Norte National High School
01.1989 - 01.1990

Elementary -

Capalayan Elementary School
01.1984 - 01.1985

Under Graduate - Bachelor of Science in Computer Science

University of the Visayas

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Gregorio C. BarcosSecretary / Logistic Coordinator