Bookkeeping/Accounting: Xero, QuickBooks Online, Hubdoc, Dext, ATO Portal
Grace C. Atad
Xero Advisor Certified | Regulatory Compliance Specialist | Quality & Data Analysis Expert
Summary
Highly motivated and results-driven Analyst with a strong background in Chemistry and extensive expertise in regulatory compliance and quality assurance within pharmaceuticals and global standards. Having transitioned into bookkeeping and become proficient in Xero , I assist Australian businesses in optimizing their financial systems, ensuring compliance, and enhancing financial clarity. Specializing in data analysis , payroll , BAS , GST , and cloud accounting , I apply a meticulous, process-driven approach to bookkeeping, helping businesses maintain audit readiness and compliance at all times.
Overview
20
20
years of professional experience
17
17
Certificates
Work History
Bookkeeper (Xero – AU Clients)
BookWise Virtual Bookkeeping Services (Internship)
Remote, Australia
02.2025 - 03.2025
- Reconciled bank, credit card, and payment gateway accounts (e.g., PayPal, Stripe) in Xero, ensuring accurate, audit-ready financial records.
- Managed accounts payable and receivable, including invoice creation, payment tracking, and supplier reconciliation.
- Processed payroll in Xero, including superannuation, PAYG, and STP submissions in compliance with ATO regulations.
- Prepared and lodged BAS directly through Xero, ensuring timely GST compliance.
- Matched purchase orders with supplier bills and tracked expense allocations across projects or departments.
- Maintained transaction records, applying best practices in bookkeeping and data entry.
- Collaborated with accountants for year-end adjustments, ensuring clean books and simplified tax preparation.
- Generated monthly financial reports and cash flow summaries to support client decision-making.
- Ensured Xero file integrity through regular reconciliation, bank feed monitoring, and document attachments via Hubdoc.
Operations Assistant – Supply Chain & Procurement
Nubyen
Remote, United Kingdom
10.2024 - 12.2024
- Provided comprehensive administrative support to management, ensuring smooth operations across logistics and procurement activities.
- Coordinated international supplier communications through Alibaba , Telegram , WeChat , and WhatsApp , facilitating timely orders and deliveries.
- Managed logistics and procurement tasks, including tracking shipments, order processing, and inventory management.
- Negotiated terms with suppliers, handled contract management, and maintained clear records of purchase orders and agreements.
- Utilized Slack and Jira to improve team communication, track project progress, and resolve issues quickly.
- Compiled and analyzed procurement and logistics reports to assess performance and ensure compliance with operational goals.
- Streamlined processes by implementing new tools and workflows, reducing turnaround time and increasing overall efficiency.
- Ensured accurate reporting and tracking of supplier performance, orders, and inventory, contributing to effective decision-making and cost management.
Conformance Analyst
SGS Gulf LImited ROHQ
07.2009 - 06.2019
- Formulated product safety and performance standards for certification, ensuring compliance with local and international regulations.
- Provided classification opinions and updated product standards based on document revisions and testing results.
- Authorized product certifications and resolved technical disputes, claims, and complaints.
- Conducted risk assessments and product profiling for imported goods, ensuring adherence to regulatory requirements.
- Collaborated with clients and regulatory bodies to facilitate smooth certification processes.
FDA Regulatory Affairs Officer
AD-Drugstel Laboratories
10.2006 - 06.2009
- Prepared and reviewed dossiers for FDA submission (initial registration, renewal, and variations).
- Liaised with FDA and government agencies to facilitate timely approval of applications.
- Responded to deficiency letters and monitored regulatory updates, preparing technical position papers as needed.
- Ensured compliance with cGMP, ACTD/CTD, and FDA guidelines.
- Coordinated cross-functional teams for regulatory documentation and supported FDA inspections and audits.
- Maintained regulatory records and tracked application status.
Laboratory Analyst / Validation Analyst
Scheele Pharmaceutical Laboratory
01.2005 - 10.2006
- Improved analysis methods and processes in compliance with USP and GMP standards, increasing efficiency and accuracy.
- Prepared samples and assisted in qualitative and quantitative analysis using instruments such as HPLC , UV-Vis Spectroscopy , Gas Chromatography , Turbidimeter , Moisture Balance , Automatic Dissolution Sampler , and Titration .
- Developed and implemented new laboratory processes, ensuring GMP compliance and adherence to industry best practices.
- Collaborated with chemists and inspectors in sampling and analysis, upholding GMP compliance and lab safety protocols.
- Conducted routine maintenance and calibration of laboratory equipment, ensuring optimal performance and minimal downtime.
- Participated in audits to maintain compliance with regulatory standards and uphold laboratory safety protocols.
- Prepared, interpreted, and signed laboratory reports in accordance with USP guidelines and regulatory requirements.
Education
Mastery Course On Australian Bookkeeping
BookWise Growth Clinic
04.2001 -
Bookkeeping Training Using Xero & Quickbooks
ClairVoyance
01-2025
Xero & Quickbooks Online Bookkeeping
The Bookkeeper Secret Academy
11-2024
Bachelor of Science - Chemistry
Polytechnic University of The Philippines
Santa Mesa, Metro Manila, Philippines 04.2001 -
Skills
Xero Accounting & Payroll (AU BAS/GST)
Certification
MASTERY COURSE on AUSTRALIAN BOOKKEEPING powered by XERO - BookWise Growth Clinic, 28th March 2025
Accomplishments
Key Accomplishments
- Supported Australian businesses with BAS/GST lodgment, payroll, and bank reconciliation in XERO, significantly improving audit readiness and regulatory compliance.
- Ensured timely issuance of Certificates of Conformity for high-risk, high-volume exports under global regulatory programs (SGS), minimizing shipment delays.
- Evaluated product and exporter risks, classified goods based on technical standards, and provided expert guidance on regulatory documentation requirements.
- Successfully prepared and submitted ACTD/CTD dossiers for pharmaceutical product registration, achieving 100% approval with minimal revisions.
- Acted as FDA liaison, facilitating timely product approvals and renewals to ensure uninterrupted availability in regulated markets.
- Conducted method validation, and instrument calibration (HPLC, UV-Vis, GC), supporting GMP-compliant quality control and reliable product release.
- Authored SOPs, validation protocols, and technical documentation aligned with FDA, USP, and ISO standards, enhancing regulatory compliance and operational consistency.
Affiliations
- • Xero Expert Bookkeeper, BookWise Growth Clinic
- • Member, TBSA (The Bookkeepers' Secret Academy)
- • Trainee, Clairvoyance Bookkeeping Program
- • Former Regulatory Analyst, SGS (Global Certification & Inspection Services)
Quote
To me, compliance isn’t a burden—it’s the backbone of trust 🏛️, and balance isn’t just for books 📚, it’s how I bring stability ⚖️ and integrity 🔑 to every role I take on.
Software
Productivity & Data: Microsoft Excel, Google Sheets, Canva, Trello
Compliance: SGS Insight
Languages
English
Upper intermediate (B2)
Interests
Reading inspirational and motivational books 📚💡
Cooking and trying new recipes 🍳👩🍳
Singing and storytelling with kids 🎤📖
Listening to music 🎶
Timeline
MASTERY COURSE on AUSTRALIAN BOOKKEEPING powered by XERO - BookWise Growth Clinic, 28th March 2025
03-2025
GREAT CONTRIBUTOR AWARD - BookWise Growth Clinic, 28th March 2025
03-2025
CERTIFICATE of INTERNSHIP COMPLETION - BookWise Growth Clinic, 28th March 2025
03-2025
Bookkeeper (Xero – AU Clients)
BookWise Virtual Bookkeeping Services (Internship)
02.2025 - 03.2025
BOOKKEEPING TRAINING using QUICKBOOKS - Clairvoyance, 5th January 2025
01-2025
BASIC VIRTUAL ASSISTANT TRAINING - Clairvoyance, 5th January 2025
01-2025
BOOKKEEPING TRAINING using XERO - Clairvoyance, 21st January 2025
01-2025
MASTERY COURSE on AUSTRALIAN PAYROLL powered by XERO - BookWise Growth Clinic, 14th December 2024
12-2024
Operations Assistant – Supply Chain & Procurement
Nubyen
10.2024 - 12.2024
XERO ADVISOR CERTIFIED, 28th July 2020
07-2020
QUICKBOOKS ONLINE CERTIFICATION, 24th July 2020
07-2020
Effective Business Writing, Philippine Trade Training Center, November 6-7, 2013
11-2013
Six Sigma, Philippine Trade Training Center, July 12, 2013
07-2013
ISO 9001:2008 Quality Mgt. Documentation, Philippine Trade Training Center, May 9, 2013
05-2013
ISO 9001:2008–Quality Mgt. Awareness, Philippine Trade Training Center, May 3, 2013
05-2013
Laboratory Testing, Standardization - SGS INTERNAL TRAININGS, 2010 TO 2019
02-2010
Conformance Analyst
SGS Gulf LImited ROHQ
07.2009 - 06.2019
Computer-Based Laboratory, De La Salle University - Manila, May 5-6, 2008
05-2008
FDA Regulatory Affairs Officer
AD-Drugstel Laboratories
10.2006 - 06.2009
ESCO Biosafety Awareness, Microbio Specialist, Inc., October 21, 2005
10-2005
Current Good Manufacturing Procedures, Scheele Laboratories Phils. Inc., June 19, 2005
06-2005
Laboratory Analyst / Validation Analyst
Scheele Pharmaceutical Laboratory
01.2005 - 10.2006
Mastery Course On Australian Bookkeeping
BookWise Growth Clinic
04.2001 -
Bachelor of Science - Chemistry
Polytechnic University of The Philippines
04.2001 -
Bookkeeping Training Using Xero & Quickbooks
ClairVoyance
Xero & Quickbooks Online Bookkeeping
The Bookkeeper Secret Academy
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