GLAMOUR KIE PORTALES
CITY OF MAKATI
Summary
Versatile and results-oriented professional with experience at Leekie Enterprises Inc., adept in Microsoft Excel and fostering client relations. Excelled in streamlining HR processes, enhancing data confidentiality, and coordinating large-scale events, significantly improving operational efficiency. Demonstrates strong leadership and managing sensitive materials with utmost discretion.
Overview
2
2
years of professional experience
Work History
Administrative Assistant
Leekie Enterprises Inc.
06.2024 - Current
- Collect the requirements for pre-employment checklist of foreign employees (201 files), and file all the documents in the cabinet where all 201 files are located. Ensured to always update the files.
- Handling and creating HRMS account of the foreign employees (Human Resource Management System) a system typically includes features for managing employee information, and other HR-related functions.
- Preparing the documents that will be submitted to the Bureau of Immigration (BI) such as application, renewal and cancellation of Alien Employment Permit (AEP), 9g Working Visa, Temporary Resident Visa (TRV),Immigrant Visa by Marriage (13A) Emigration Clearance Certificate (ECC) and other Immigration process.
- Preparing the papers that needed when the foreign employees resigned such as Employee Clearance, Notifications, Quitclaim then proceed to notarized for legality.
- Adhering to strict confidentiality guidelines, secured filing systems to maintain the security of sensitive information.
- Answered multi-line phone system, routing calls, delivering messages to staff.
- Handling drivers, guards and cleaners schedule.
- Handle office supplies inventory and make purchase orders for necessary items to avoid workflow disruptions.
- Coordinate to suppliers for company events, needs, and other concerns.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, travel bookings and hotel bookings.
- Assisting in applying for NBI, Police Clearance, and Working Permit.
- Take responsibility for planning and coordinating company events (e.g. Christmas Party, Sportsfest, Team Building, Dinner).
Receptionist
Leekie Enterprises Inc.
10.2023 - Current
- Professionally greeted visitors and guests and offered helpful, kind service. Issue visitor ID as and maintain a visitor logbook.
- Manage incoming and outgoing calls, registering, and monitoring as necessary. Provide professional and courteous responses to callers and direct calls to the appropriate personnel.
- Sort and categorize incoming mail, letters, and billings. Register and monitor important documents, ensuring timely distribution to respective recipients. Monitor utility billings and handle correspondence related utilities. Transmit incoming and outgoing letters to the respective recipients.
- Manage booking, updates, and monitoring of office meeting rooms.
- Manage booking, updates, and monitoring of company car services. Schedule and coordinate with the drivers with their booking schedule and other related concerns. Monitor the supplies (Tissue, Alcohol, and other related supplies). Assist the drivers with parking fee reimbursement and gasoline.
- Coordinate preventive maintenance services for company vehicles.
- Key in groceries expensed and maintain accurate records.
- Provide gate-pass and work permit forms as required. Monitor and update records to gate-pass and working permits.
- Monitor and check the daily time records (DTR) of the lady guard. Verify and update logbooks.
- Coordinate and manage condo laundry services monthly.
On the Job Training
Astoria Boracay
03.2023 - 05.2023
- Ensured a welcoming atmosphere for guests with efficient check-in and check-out procedures. Directed incoming calls to internal personnel and departments, routing to best-qualified department. Identified visitors' needs to offer solutions and information.
- Collaborated with kitchen staff to ensure timely delivery of food orders, resulting in positive feedback from customers. Checked on guests throughout meal to attend to needs and provide great service. Promoted a safe dining environment. Cleaned and set up tables to promptly seat guests and reduce wait times.
- Collaborated with housekeeping staff to ensure timely room availability and cleanliness for incoming guests. Performed light housekeeping tasks, maintaining clean and comfortable living spaces. Managed housekeeping team effectively for timely room turnovers and consistent high-quality results.
Education
Bachelor of Science - Tourism Management
Laguna State Polytechnic University
Los Banos, Province Of Laguna, Philippines07-2023
General Academic Strand - Senior High Education
Guinayangan National High School
Guinayangan, Quezon, Philippines04-2019
No Degree - Junior High Education
Guinayangan National High School
Guinayangan, Quezon, Philippines04-2017
No Degree - Primary Education
Anawan Elementary School
Polillo, Quezon Province03-2013
Skills
- Microsoft Word
- Microsoft Excel
- Customer and client relations
- Filing
- Scheduling and calendar management
- Supervising staff
- Billing and coding
- Sensitive material handling
Languages
Filipino
English
Timeline
Administrative Assistant
Leekie Enterprises Inc.
06.2024 - Current
Receptionist
Leekie Enterprises Inc.
10.2023 - Current
On the Job Training
Astoria Boracay
03.2023 - 05.2023
Bachelor of Science - Tourism Management
Laguna State Polytechnic University
General Academic Strand - Senior High Education
Guinayangan National High School
No Degree - Junior High Education
Guinayangan National High School
No Degree - Primary Education
Anawan Elementary School