Gia Marie Alburo

• Monitors, evaluates and supports the 6 Bookkeepers under my supervision to ensure that they are carrying their functions in the Branches

· Monitor on a daily basis that all branch transactions are included and posted in the Core Banking system.

· Responds and takes up the entries for Inter-Branch transactions originating from Main Office or other branches to ensure timely and accurate recording.

· Encode in D365 for entries of disbursements/payments to suppliers, branch office lessors, utility companies and insurance claims of clients, and release of other disbursement.

· Prepares monthly accruals and other month-end entries (e.g rentals, provision for loan loss, income from insurance premiums).

· Approver of manual journal entries prepared by Bookkeepers in core banking system.

· Provides assistance to Bookkeepers for issues or concerns in posting of transactions in core banking system.

· Ensures compliance with policy through regular review and checking of the Branch performance and compliance with policy and irregularities are noted.

• Prepares and submit monthly financial reports

· Ensures that entries of daily transactions are accurate by reviewing the Daily Cash Management Tool (CMT) reports submitted by the Bookkeepers and errors are rectified, if there are any, both in the core banking system and CMT reports.

· Responsible for the monitoring and timely liquidation of Financial Advances of the branches.

· Maintenance of ROU amortization schedule of Rental above 1 year.

• Ensures that branches adheres to department policies and procedures

· Conducts data analysis of documents and the flow of transactions to ensure that policies and procedures are complied and prepares incident or exception reports when errors, lapses and irregularities are detected.

· Personally installs the new Bookkeeper to the assigned Branch and provide guidance in the actual performance of duties and responsibilities for at least 5 days.

· Regular refresher and training for Bookkeepers must be conducted quarterly.

• Posts loan payments, deposits and withdrawal of over 1,200 clients in the Instafin core banking system.
• Encodes all the financial transactions in the Daily Cash Management Tool (CMT).
• Generates report in the Instafin to reconcile with the CMT
• Performs bank reconciliation
• Submits daily and monthly financial reports to Area Accountant
• Requests payment for approved insurance claims of clients and branch monthly expenses which includes office rental, electric bill, gasoline bill and water bill.
• Processes loan applications and verifies the documents subject for approval to Branch Supervisor

• Validates and records daily sales/receipts and purchases/expenses of the 55 clients.
• Files and pays the quarterly income tax returns of clients.
• Maintain inventory of office supplies and place orders.
• Deposits the check payments of clients
• Pays the firm's monthly expenses which includes Internet, Electric and Water Bill