Genelita Guatno
Office Assistant
Tagbilaran City
Summary
Accomplished Office Assistant at Dagohoy Masonic Lodge No. 84 F. & A.M., adept in administrative support and event planning. Excelled in maintaining confidentiality, streamlining operations, and fostering relationships. Proven ability to manage financial operations and enhance organizational efficiency. Skilled in data entry and prioritizing work, demonstrating a professional and mature approach to achieving goals.
Overview
20
20
years of professional experience
3
3
years of post-secondary education
Work History
Office Assistant
Dagohoy Masonic Lodge No. 84 F. & A.M.
Tagbilaran City
03.2010 - Current
- Maintained confidentiality in handling sensitive information while performing administrative tasks for the organization.
- Facilitated smooth workflow by efficiently handling multiple administrative tasks simultaneously, prioritizing according to urgency and importance.
- Facilitated effective communication between members distributing relevant notice and announcements in timely manner.
- Ensuring accurate and well-prepared reports, presentations, and monthly meeting materials.
- Digitizing, proofreading, and compiling monthly minutes to produce reports of meeting from different positions of officers of organization, and ensuring to accomplish necessary monthly reports while adhering to strict deadlines.
- Performing financial operations, rental billings, rental collection, processing contracts and invoices, and payments; preparing a budget for monthly bill payments and expenditures; and contributing to timely and accurate financial reporting.
- Keeping easy-to-navigate member records, records of all activities of the organization, detailed documents, and a filing system digitally and physically to easily obtain information to respond to requests.
- Responsible for permits, contracts and billings.
- Organizing various events of the organization.
- Facilitating annual outreach program of the organization.
- Fostered operational efficiency and compliance with organization policies through effective coordination of officers and members, and maintaining professional demeanor.
Office Secretary
DAGOHOY SECURITY AND JANITORIAL SERVICES
Tagbilaran City
05.2004 - 02.2010
- Provided administrative support during high-pressure situations enabling seamless workflow.
- Facilitated effective communication between security officers and roving guards, distributing relevant memos and announcements in a timely manner.
- Served as the primary point of contact for incoming security guards and clients' queries, and for callers seeking information, directing them efficiently to appropriate parties.
- Responsible for preparing billings, collections, and keeping and filing of records of all employees and clients. Contracts, permits, and licenses, and all relevant documents of the agency.
- The job also includes negotiating with new clients and existing clients.
- Responsible for the preparation of more than 300 employees payroll computed from the timecards.
Education
Associate of Science - Computer System Design And Programming
AMA Computer Learning Center
Tagbilaran City, Bohol 06.1998 - 10.2001
Skills
Data Entry
Administrative Support
Prioritizing Work
Event Planning
Resourceful
Professional and mature
Office Management
Event preparation
Meeting planning
Relationship Building
Strong Problem Solver
Organizing and Categorizing
Timeline
Office Assistant
Dagohoy Masonic Lodge No. 84 F. & A.M.
03.2010 - Current
Office Secretary
DAGOHOY SECURITY AND JANITORIAL SERVICES
05.2004 - 02.2010
Associate of Science - Computer System Design And Programming
AMA Computer Learning Center
06.1998 - 10.2001
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