Summary
Overview
Work History
Education
Skills
Accomplishments
Timeline
Generic
Frencis Tiu Rivera

Frencis Tiu Rivera

Zamboanga City, Province Of Zamboanga Del Sur

Summary

Driven HR professional with proven skills in work coordination, report writing, and strategic planning. Specializes in policy implementation and employee relations, ensuring efficient HR operations aligned with institutional goals.

Demonstrates strong supervisory and team coordination skills, with effective oral and written communication. Experienced in conflict resolution and personnel advisory functions, guided by ethical decision-making, discretion, and professionalism in the workplace.

Overview

7
7
years of professional experience

Work History

Administrative Officer III /Head of Human Resources Administration

Labuan General Hospital
12.2024 - Current
  • Supervised and managed overall HR operations of the institution
  • Implemented policies on Recruitment, Selection, and Placement (RSP)
  • Evaluated and processed appointments, promotions, transfers, and separations
  • Maintained and updated 201 files, Personal Data Sheets (PDS), and service records
  • Facilitated onboarding and orientation of newly hired personnel
  • Administered the Strategic Performance Management System (SPMS/IPCR)
  • Monitored staff performance, accomplishments, and compliance with targets
  • Assisted supervisors in performance evaluation and documentation
  • Addressed personnel concerns, complaints, and administrative cases
  • Processed applications for leave, forced leave, monetization, and retirement
  • Verified eligibility and documentation for benefits and entitlements
  • Ensured compliance with Civil Service Commission (CSC) rules and regulations
  • Drafted, reviewed, and implemented HR-related policies and office memoranda
  • Coordinated HR compliance for audits, PRIME-HRM preparation, and CSC requirements
  • Assisted management in risk assessment and HR-related decision-making
  • Identified training needs and coordinated staff development activities
  • Processed training nominations, certificates, and post-training reports
  • Maintained training records and monitored staff competency development
  • Prepared official communications, certifications, and endorsements
  • Served as HR adviser to the Medical Center Chief and department heads
  • Coordinated with internal and external agencies on HR and administrative matters
  • Ensured confidentiality and integrity of personnel records
  • Supervised HR staff and delegated tasks efficiently
  • Ensured smooth day-to-day HR operations aligned with institutional goals
  • Promoted professionalism, accountability, and employee welfare

Administrative Officer III /Procurement Head

Labuan General Hospital
03.2019 - 11.2024
  • Served as Head of the Procuring Entity (HOPE) support in procurement-related activities
  • Prepared and consolidated the Annual Procurement Plan (APP) and APP Supplemental
  • Ensured procurement activities were aligned with approved budgets and plans
  • Supervised and coordinated public bidding and alternative modes of procurement in accordance with RA 9184 and its IRR
  • Prepared and reviewed Bidding Documents, Request for Quotations (RFQ), Purchase Requests (PR), and Purchase Orders (PO)
  • Ensured proper posting of procurement activities in PhilGEPS and compliance with timelines
  • Acted as Secretariat/Technical support to the Bids and Awards Committee (BAC)
  • Prepared BAC resolutions, minutes of meetings, notices of award, and notices to proceed
  • Coordinated with end-user units for technical specifications and compliance documents
  • Evaluated suppliers’ eligibility, technical, and financial requirements
  • Coordinated contract preparation, implementation, and monitoring
  • Ensured timely delivery, inspection, and acceptance of goods, services, and infrastructure projects
  • Ensured procurement processes complied with COA, DBM, and GPPB rules and regulations
  • Prepared procurement documents for audit and post-qualification review
  • Addressed audit observations and recommended corrective actions
  • Coordinated with Accounting, Budget, and Supply units for obligation and payment processing
  • Monitored procurement timelines to avoid delays and lapses in service delivery
  • Assisted in drafting and updating procurement manuals, internal guidelines, and SOPs
  • Oriented end-user units on procurement rules, documentation, and planning
  • Supervised procurement support staff and ensured smooth workflow
  • Maintained coordination with finance, accounting, and end-user departments
  • Ensured procurement activities supported uninterrupted hospital operations
  • Provided technical advice to management and end-users on procurement procedures and timelines
  • Drafted procurement-related memoranda, certifications, and reports
  • Recommended process improvements to enhance procurement efficiency

Education

Master of Arts - Management of Hospital Administration

Philippine Christian College
Taft Avenue, Manila, Malate, 1004
10-2024

Master of Arts - Public Administration

Mindanao Autonomous College Foundation Inc.
Isabela, Province Of Basilan, Philippines
04-2018

Course - Emergency Management

Department of Health - Health Emergency Management Bureau
San Lazaro Compound, Tayuman, Sta. Cruz Manila
04-2014

Master of Arts - Nursing

Western Mindanao State University
Baliwasan, Zamboanga City, Zamboanga Del Sur 7000

Bachelor of Science - Nursing

Western Mindanao State University
Baliwasan, Zamboanga City, Zamboanga Del Sur, 7000
04-2012

Public Procurement Specialist Level III - Public Procurement Specialist Level III

Central Luzon State University
Munoz, Province Of Nueva Ecija, Philippines
02-2024

Skills

  • Work coordination
  • Report writing
  • Strategic planning
  • Innovation and creativity
  • Recruitment, Selection, and Placement (RSP) administration
  • Personnel records and 201 file management
  • Appointment, promotion, transfer, and separation processing
  • Leave administration, benefits, and retirement processing
  • Employee relations and grievance handling
  • Strategic Performance Management System (SPMS / IPCR) administration
  • Monitoring of individual and office performance targets
  • Civil Service Commission (CSC) rules and compliance
  • PRIME-HRM documentation and audit preparation
  • Drafting HR policies, office orders, and memoranda
  • Policy review, interpretation, and implementation
  • Preparation of certifications, endorsements, and official HR reports
  • Training needs assessment
  • Processing of training nominations and post-training reports
  • Maintenance of learning and development records
  • Records management and confidentiality control
  • Data organization, reporting, and analysis
  • Coordination with internal and external agencies
  • Time management and workflow coordination
  • Supervisory and team coordination skills
  • Professional communication (oral and written)
  • Conflict resolution and personnel advisory skills
  • Ethical decision-making and discretion

Accomplishments

  • Drafted and facilitated approval of the Recruitment, Selection, and Placement (RSP) Policy, ensuring alignment with CSC rules and readiness for PRIME-HRM accreditation.
  • Developed and reviewed internal HR policies, guidelines, and standard operating procedures to strengthen governance and compliance.
  • Prepared policy briefs, endorsements, and supporting documents for management and regulatory review.
  • Successfully implemented the Strategic Performance Management System (SPMS/IPCR), including monitoring of success indicators and actual accomplishments.
  • Ensured timely and accurate processing of appointments, promotions, and personnel actions in compliance with CSC regulations.
  • Maintained updated and confidential 201 files, service and PDS of hospital personnel.
  • Acted as personnel adviser to management, providing guidance on HR policies, employee concerns, and administrative cases.
  • Resolved employee issues through proper documentation, mediation, and conflict resolution, promoting workplace harmony.
  • Coordinated and documented training programs, learning activities, and post-training reports.
  • Improved records management systems for HR documents, ensuring audit readiness and data integrity.
  • Supervised and coordinated HR and administrative staff to ensure efficient day-to-day operations.
  • Prepared official communications, certifications, and reports required by CSC, COA, and other oversight agencies.

Timeline

Administrative Officer III /Head of Human Resources Administration

Labuan General Hospital
12.2024 - Current

Administrative Officer III /Procurement Head

Labuan General Hospital
03.2019 - 11.2024

Master of Arts - Management of Hospital Administration

Philippine Christian College

Master of Arts - Public Administration

Mindanao Autonomous College Foundation Inc.

Course - Emergency Management

Department of Health - Health Emergency Management Bureau

Master of Arts - Nursing

Western Mindanao State University

Bachelor of Science - Nursing

Western Mindanao State University

Public Procurement Specialist Level III - Public Procurement Specialist Level III

Central Luzon State University
Frencis Tiu Rivera