Franz David Marcos

Tax Assistant

Support senior tax accountant in the preparation and review of tax returns for individuals, ensuring accuracy and compliance with regulatory standards. Efficiently manage workflow in Karbon to ensure timely completion of tasks and adherence to client deadlines. Facilitate document management and client signature collection using Adobe Sign. Assist in preparing client engagement proposals using Ignition.

Key Responsibilities:

• Assist senior tax accountant in preparing and reviewing tax returns for individuals, ensuring all sections are completed accurately and without validation errors.
• Manage workflow in Karbon, ensuring tasks are completed promptly according to client deadlines.
• Collect client signatures and manage documents using Adobe Sign for efficient processing.
• Chase debtors and update debtor records as necessary to maintain financial integrity.
• Assist in preparing client engagement proposals using Ignition, ensuring clarity and accuracy.
• Maintain updated client contacts in Xero/XPM to facilitate smooth communication and project management.
• Organize and save documents and emails from Client Managers/Accountants in respective client folders for easy access.
• Assist in setting up tax returns electronically and ensure compliance with filing requirements.
• Assist in workflow scheduling and maintain detailed job procedures to streamline operations.
• Set up SMSFs (Self-Managed Super Funds), including ESA setup and document collection from clients.
• Establish Companies, Trusts, and SMSFs as needed, ensuring adherence to regulatory requirements.
• Set up new clients in Xero, update missing details, and manage rules and entries for accurate financial reporting.
• Invoice clients and send emails via Xero, updating client custom field details as needed.
• Summarize client information such as rental properties and work-related expenses using Excel spreadsheets for analysis.
• Create Standard Operating Procedure (SOP) documents via OneDrive to standardize internal processes.
• Set up practice systems and procedures to optimize workflow management and efficiency.
• Reconcile bank statements to ensure accuracy in financial records.
• Update ASIC changes and handle ASIC notifications and annual statements to maintain compliance.
• Prepare trust resolutions and manage client file rollovers for new financial years to ensure continuity.

Software Proficiency:

• Proficient in Xero and Xero Tax for financial management and reporting.
• Familiar with ASIC Portal, Karbon, BGL360, CAS360, Google Sites, and Ignition app for efficient operations.

• Followed clinical research protocols and conducted study visits in compliance with ICH/GCP and FDA regulations.
• Assessed patients'' eligibility criteria following strict adherence to inclusion/exclusion guidelines.
• Trained new team members on essential clinical research protocols and procedures, promoting a culture of continuous learning.
• Worked with principal investigator and sponsors to facilitate daily trial activities and comply with research protocols.
• Managed patient recruitment, informed consent process and data entry to support trial objectives.
• Collaborated with clinical staff and other healthcare professionals to support clinical trial data accuracy.
• Maintained accurate and up-to-date case report forms and source documents for traceability.
• Enhanced patient safety by meticulously monitoring and documenting adverse events during clinical trials.
• Reduced data entry errors by implementing stringent quality control measures throughout the study lifecycle.
• Screened patient records, databases, and physician referrals to identify prospective candidates for research studies.

Handled diverse client inquiries via phone, email, and online chat, ensuring prompt and effective communication. Managed multiple calendars, scheduling and confirming appointments efficiently.

Maintained accurate customer records across various software systems and updated business processes as needed to improve operational efficiency. Managed accounts payable and receivable tasks using QuickBooks, including invoicing and reconciliations.

Managed end-to-end customer and supplier ordering and invoicing using MYOB Accountright. Coordinated equipment repairs and service bookings for the service department.

Utilized Ontraport CRM systems to manage customer relationships and create automated campaigns. Maintained Google Sites for office procedures documentation.

Performed monthly receivables management and data entry into MYOB, generating reports as required by management.

• Conducts monthly bank reconciliations and prepares accurate journal entries to reconcile discrepancies.
• Reviews and verifies Accounts Payable vouchers for accuracy and completeness.
• Reconciles each balance sheet account meticulously, making necessary adjustments for accurate financial reporting.
• Posts journal entries to the Accounting System, ensuring compliance with established procedures for financial statement preparation.
• Prepares schedules of balance sheet accounts, meticulously validating the correctness of each entry.
• Assists the Chief Accountant in preparing financial statements and other accounting reports, ensuring accuracy and adherence to deadlines.
• Maintains up-to-date books of accounts and prepares supporting schedules monthly.
• Coordinates with other Finance departments to verify general ledger balances for accuracy.
• Prepares monthly Intercompany Reconciliation of Accounts, ensuring consistency and accuracy across intercompany transactions.

• Processes daily check requests for payments to suppliers and other payables of the company, ensuring timely and accurate disbursements.
• Conducts monthly reconciliation of purchases across various categories such as inventory items, guest supplies, office supplies, engineering items, and property on hand, ensuring accuracy and completeness.
• Prepares monthly schedule detailing advances made to suppliers, ensuring transparency and accountability in financial transactions.
• Executes month-end journal entries for accruals and adjustments to maintain accurate financial records and support timely reporting.
• Prepares monthly BIR Form 1601E (Expanded Withholding Tax), including electronic filing and payment, ensuring compliance with regulatory requirements.
• Compiles and prepares annual BIR Form 1604E (Annual Information Return of Creditable Income Taxes Withheld), ensuring accurate reporting of tax withheld throughout the year.

• Ensure timely submission of reportorial requirements essential for the preparation of Monthly Financial Statements, including the Lapsing Schedule.
• Maintain comprehensive records of fixed assets and operating equipment inventory, accurately documenting additions and adjustments.
• Coordinate and conduct the annual physical inventory of fixed assets and quarterly inventory of operating equipment at designated locations, ensuring accuracy and compliance with company policies.
• Manage records for scrap assets/items designated for disposal, maintaining proper documentation and disposal processes.
• Allocate monthly warehouse item issuances to their respective expense accounts, ensuring accurate financial recording and reporting.
• Support asset verification processes during audit engagements, assisting in ensuring the accuracy and completeness of asset records.