Summary
Overview
Work History
Education
Skills
References
Languages
Timeline
Generic
Fatima Paras

Fatima Paras

Tanza

Summary

Experienced Finance Officer in financial management, budgeting and accounting. Expert in financial analysis and reporting, specializing in streamlining processes and improving efficiency.

Overview

17
17
years of professional experience

Work History

Finance Officer

Research Triangle Institute- SIBOL Project
02.2023 - Current
  • Invoicing and Disbursement
  • Maintain petty cash and making petty cash disbursements
  • Processes staff advances ensuring proper approvals and documentation
  • Monitor and ensure advances are liquidated on time and accurately
  • Prepare payment vouchers in support of payments for project activities and suppliers invoices confirming such payments are in accordance with the laid down procedures and policies, accurate, complete, adequately supported by all underlying appropriate documents, correctly coded to appropriate expenses and tracking code and project code.
  • Reviews sub-grantees financial documents in consultation with the Operations Manager.
  • Process checks and assist in uploading online bank transfer payment to suppliers, vendors and employees
  • Accounting
  • Raises journal vouchers or adjusting journals for necessary reviews and approvals
  • Provides support in compiling and submission of the monthly financial reports and bank reconciliations package for the project
  • Address monthly financial reports review comments raised by the Finance Manager in relation to travel and activity advances, journal entries & respective liquidations.
  • Accounting/keep track of expenses and other financial transactions, mainly involving expense entry, tracking and record keeping;
  • Ensure adequate filing, pdf merging of finance documents
  • Payroll
  • Assist in the preparation of calculations of staff payroll, including timesheet tracker summary, tax withholding and mandatory contributions to government funds;
  • Remit withheld tax and mandatory contributions monthly
  • Others
  • Handles Compliance Issues by addressing the needful for each transaction.
  • Performs other duties assigned by the supervisor

Short Term Independent Contractor as Finance Assistant

Research Triangle Institute- SIBOL Project
09.2022 - 01.2023
  • Gathering and merging of electronic copies of supporting documents for all payment requests and liquidation reports ensuring that each transaction complies with the International Accounting Supporting Document Matrix issued by RTI;
  • Preparation of monthly financial reports;
  • Completion of BIR 2307 forms due to vendors for the current calendar year;
  • Consolidation of additional documents which will be required by RTI Compliance, and
  • Other tasks that are deemed urgent and relevant to the job.

Finance Assistant

Research Triangle Institute- SIBOL Project
10.2021 - 07.2022
  • Processes payments for staff travel advances, ensuring advances are liquidated on time and accurately
  • Prepare payment vouchers in support of payments for project activities and suppliers invoices confirming such payments are, in accordance with the laid down procedures and policies, accurate, complete, adequately supported by all underlying appropriate documents, correctly coded to appropriate expenses and tracking code and project code.
  • Raises journal vouchers or adjusting journals for necessary reviews and approvals
  • Provides support in compiling and submission of the monthly financial reports package for the respective projects
  • Address monthly financial reports review comments in relation to travel and activity advances & respective liquidations.
  • Reviews sub-grantees financial documents in consultation with Finance Manager
  • Maintain petty cash and making petty cash payments
  • Make payments to workshop participants (including travel and meals refunds) as designated by the supervisor
  • Process checks to suppliers and employees
  • Accounting/keep track of expenses and other financial transactions, mainly involving expense entry, tracking and record keeping;
  • Ensure adequate filing of finance documents
  • Performs other duties assigned by the supervisor

Billing Analyst

NNR GLOBAL LOGISTICS USA
09.2020 - 04.2021
  • Issue and distribute invoices
  • Process new contracts and sales
  • Collaborate with other departments to ensure billing accuracy
  • Address customer complaints and questions
  • Keep track of accounts receivable and transactions
  • Assist with customer account reconciliations
  • Prepare and present analytical reports
  • Support monthly and quarterly audits and clean ups
  • Resolve any issues or mistakes

Accounts Payable Specialist

Schneider Electric Logistic Asia (American Power Conversion)
07.2010 - 05.2014
  • Printing, Scanning and Verifying invoices using Readsoft
  • Daily vouching / entering of vendor invoices using both SAP and SAP Bridge and ensuring that invoices are timely entered in the system
  • Conducts the 3-way or 2-way match process and identifies any discrepancies
  • Validates that goods were received and that proper prices have been invoiced in accordance with the purchase order
  • Verifies and obtains authorization for any discrepancies, quantity received and freight charges
  • Validates and/or calculates applicable taxes (GST) and ensures proper accounting treatment
  • Communicates effectively to suppliers and/or procurement staff on any invoice discrepancies
  • Monitoring of hold invoices and sending e-mails to resolve issues
  • Reviewing invoices for appropriate documentation and approval prior to payment
  • Responding to vendor inquiries thru e-mail and phone calls
  • Reconciling vendor statements, researching and correcting discrepancies
  • Assisting in month end closing, preparing Vendor Reconciliation Files and Goods in Transit Files
  • Month-end processing of accrual and preparation of schedules for Non-production Purchase Orders
  • Maintaining files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.

Accounting Staff

Mikado Philippines Corporation
04.2008 - 07.2012
  • COST ACCOUNTING
  • Prepares daily costing of all factory supplies withdrawn from warehouse supported by MRIS (Material Requisition Issuance Slip) prepared by warehouse using the moving the average method costing.
  • Responsible for maintaining/monitoring and updating Stock Cards/Cost Sheets of Factory Supplies accounts to compute for items unit cost needs for daily costing.
  • Counter checks coding on MRIS(Factory Supplies) by confirming with warehouseman before costing
  • Confirms and reconciles perpetual record of stocks with Production Material Recorder for immediate location of wrong charging and issuances and corrects the same
  • Maintains and updates Material Receiving Report(MRR), Material Requisition Issuance Slip(MRIS) and Importation Ledgers
  • Journalizes daily costing of MRIS of Factory Supplies
  • Prepares list of perpetual record of stocks at the warehouse to be used by the warehouseman for physical inventory count and reconciles the same , after which a summary of inventory list of Factory Supplies is then generated in support to Financial Statement
  • Preparation of discrepancy report of inventory supplies by comparing perpetual and p[physical count provided such discrepancy was verified, checked, and investigated further before reporting and after reconciling it to the warehouseman
  • Handles inventory supplies like inventory forms, stickers, masking tape, marker pens, and ball pens, and distribute the same to production personnel in charge before monthly physical inventory
  • Participates in productions physical inventory count of propellers and raw materials by conducting random checking
  • Checks and summarizes inventory count sheets of raw materials/wastes and propellers.
  • OTHER ACCOUNTING SUPPORTS:
  • Maintains and updates Purchase Book (foreign & local)
  • Updates purchase book (foreign & local) to worksheet for FS generation.
  • Checks import invoices and responsible for booking of Journal entries.
  • Submits weekly report of production expenses, i.e. foundry, machining, finishing, inspection, general production supplies, including freight cost, material cost, and sales report.
  • Generates Factory Supplies List every month.
  • Generates monthly summary of MRIS-Factory Supplies/MRR/Importation needed for financial statement preparation.
  • Summarizes and prepares Production Expenses schedule for the month.
  • Prepares Inventory Cost Report for the month and submits material changes on each section’s accounts by providing analysis report.
  • Check freight charges before accrual (Every Monday).
  • Any other task that may be assigned as needs arises.
  • DISBURSEMENT:
  • Check preparation (Every Wednesday, or any day as needed).
  • Update and maintain payee ledger.
  • Responsible for filing cash disbursement voucher.
  • Responsible for check release (every Friday)
  • PAYABLES:
  • Responsible for updating Purchase Order Book and monitors the same to be able to forecast weekly payment schedule.
  • Responsible for checking the accuracy and effectiveness of a typed Purchase Order (PO) by reconciling it with Material Receiving Report (MRR) and tallies the same with original invoice/delivery receipt.
  • Assist in purchase order confirmation & deliveries with suppliers.
  • Handles sales invoices confirmation whenever discrepancies arise in terms of items or amount.
  • Update and maintain Cash Disbursement Book.
  • Updates actual payments/disbursements per payees in support to Cash Flow Statement.
  • Monitors and check deliveries from Unilox Industrial Corporation and Miyatec Miyata Technologies.
  • Updates monthly payments to ledger for review by Accounting Assistant Manager for setting up accruals needed.
  • BANKING:
  • Handles daily transactions with banks, i. e. passbook updates, withdraw/deposit for the company, check encashment for contractual payroll, petty cash, Japanese Payroll, etc.
  • Handles employees ATM payroll enrollment, ATM cards claim and other related ATM concerns.
  • Payroll submission every 10th & 25th of the month.
  • Payment to BIR and submission of MAP every 10th of the month.
  • Payment to SSS (contribution and loan) every 5th.
  • Prepares bank form for Outward Telegraphic Transfer, Fund Transfer, & PDDTS.
  • OTHERS:
  • Updates on BIR system (SAWT/MAP) monthly and generate BIR Form 2307 for distribution every 10th.
  • Handles payment to HDMF every 11th.
  • Handles payments to various utilities, i.e. NAPOCOR, PEZA, PLDT etc.
  • Handles office supplies checking.
  • Generates summary of Material Requisition Issue Slip of Office Supplies & Inventory List.

Education

Bachelor of Science - Accountancy

University of Perpetual Help-GMA
04.2008

Skills

  • Bank reconciliation
  • Financial administration
  • Accounts payable
  • Cash flow management
  • Payroll
  • Disbursement
  • Quickbooks
  • SAP
  • Oracle
  • Microsoft Excel

References

  • Mylene, A. Lat, Finance and Accounting Manager, 09176237928, Nathan Associates Inc. Beacon Project
  • Alyse, Lopez, HR Manager, 09062250547, WSP-Urban Connect Project
  • Aida, Mendoza, DCOP for Admin and Finance, 09178852965, RTI-Sibol

Languages

Filipino

Timeline

Finance Officer

Research Triangle Institute- SIBOL Project
02.2023 - Current

Short Term Independent Contractor as Finance Assistant

Research Triangle Institute- SIBOL Project
09.2022 - 01.2023

Finance Assistant

Research Triangle Institute- SIBOL Project
10.2021 - 07.2022

Billing Analyst

NNR GLOBAL LOGISTICS USA
09.2020 - 04.2021

Accounts Payable Specialist

Schneider Electric Logistic Asia (American Power Conversion)
07.2010 - 05.2014

Accounting Staff

Mikado Philippines Corporation
04.2008 - 07.2012

Bachelor of Science - Accountancy

University of Perpetual Help-GMA

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Fatima Paras