VENICA VILLAFUERTE
Tacloban City, Province Of Leyte,LEY
Summary
Proven Administrative Assistant with extensive experience at DA-RFO 8, adept in database management and workflow optimization. Demonstrated ability to enhance office efficiency and support company leaders through meticulous recordkeeping and effective calendar management. Excels in leveraging administrative support skills to achieve organizational objectives, with a keen focus on elevating productivity and streamlining operations.
Overview
8
8
years of professional experience
Work History
Administrative Assistant I
DA-RFO 8
07.2019 - 04.2020
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained inventory of office supplies and placed orders.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Managed filing system, entered data and completed other clerical tasks.
- Assisted coworkers and staff members with special tasks on daily basis.
- Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
Administrative Aide III
DA-RFO 8
01.2012 - 06.2019
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Scheduled conference rooms, prepared agendas, and maintained calendars to prepare for meetings and events.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Welcomed office visitors and alerted staff to arrivals of scheduled appointments.
- Executed record filing system to improve document organization and management.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Maintained inventory of office supplies and placed orders.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed filing system, entered data and completed other clerical tasks.
- Assisted coworkers and staff members with special tasks on daily basis.
- Established administrative work procedures to track staff's daily tasks.
- Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
Education
Bachelor of Science - Animal Science Major in Production
Visayas State University
Baybay, Province Of Leyte, Philippines10-2008
Skills
- Records retrieval
- Workflow Optimization
- Database Management
- Office Administration
- Bookkeeping
- Calendar Management
- Invoice Processing
- Filing
- Memo preparation
- Mail handling
- Appointment Scheduling
- Letter preparation
- Data Entry
- Scheduling
- Document Control
- Payroll liability and deductions
- Filing and data archiving
- Budget Tracking
- Typing [Number] WPM
- Office Equipment Maintenance
- Document retrieval
- Recordkeeping
- Administrative Support
Timeline
Administrative Assistant I
DA-RFO 8
07.2019 - 04.2020
Administrative Aide III
DA-RFO 8
01.2012 - 06.2019
Bachelor of Science - Animal Science Major in Production
Visayas State University
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