Ethel Ancheta
Executive Assistant
Makati,National Capital Region
Summary
Driven and resourceful Administrative professional with 20+ years of experience supporting work of high-achieving executives. Track record supporting professional needs with well-organized precision. Sophisticated and graceful in managing high-volume workloads in rapidly changing environments.
Overview
4
4
years of post-secondary education
21
21
years of professional experience
Work History
Executive Assistant
Bonifacio Water Corporation
Bonifacio Global City
04.2019 - 04.2020
- Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Worked with senior management to initiate new projects and assist in various processes.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Created expense reports, budgets and filing systems for BWC.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Organized and coordinated internal and external conferences and weekly meetings.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
Executive Assistant to the Chief Executive Officer
Fort Bonifacio Development Corporation
Taguig
11.2018 - 04.2019
- Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
- Organized international and domestic travel arrangements for staff members, including all transportation and hotel stays.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.
- Coordinated travel arrangements, including booking airfare, hotel and ground transportation.
- Worked with various department to coordinate and complete special projects.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Screened calls and emails and initiated actions to respond or direct messages.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Worked with senior management to initiate new projects and assist in various processes.
- Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Executive Assistant
Ace/Saatchi & Saatchi Advertising, Inc.
Makati
05.1998 - 03.2018
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review.
- Scheduled appointments and handled calenders for senior leadership.
- Organized and updated schedules for more than 3 executives.
- Carefully transcribed phone messages and relayed to appropriate personnel.
- Handled all scheduling for [Job title]'s calendar and prepared meeting agenda and materials.
- Coordinated and booked [Job title]'s airfare, hotel and ground transportation and prepared itinerary to facilitate successful trip.
Education
Bachelor of Science - Commerce
Polytechnic University Of The Philippines
Sta. Mesa 06.1981 - 03.1985
No Degree - Virtual Assistance
FVA Academy
Online 10.2020 - 10.2020
Skills
Multi-line phone proficiency
undefinedTimeline
No Degree - Virtual Assistance
FVA Academy
10.2020 - 10.2020
Executive Assistant
Bonifacio Water Corporation
04.2019 - 04.2020
Executive Assistant to the Chief Executive Officer
Fort Bonifacio Development Corporation
11.2018 - 04.2019
Executive Assistant
Ace/Saatchi & Saatchi Advertising, Inc.
05.1998 - 03.2018
Bachelor of Science - Commerce
Polytechnic University Of The Philippines
06.1981 - 03.1985
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