ERILENE PINEDA
Administrative Assistant
Mandaluyong City
Summary
Highly organized and dependable administrative professional with over 18 years of progressive experience providing executive, legislative, and office administrative support across government and private-sector organizations, including nearly three years of direct experience within the Senate of the Philippines. Skilled in calendar and travel management, meeting coordination, records and document management, correspondence handling, and bookkeeping. Recognized for accuracy, discretion in handling confidential and sensitive information, and the ability to manage multiple priorities under tight deadlines in fast-paced government and corporate environments. Committed to delivering reliable, professional support that enables executives and offices to operate efficiently.
Overview
21
21
years of professional experience
1
1
Certificate
Work History
Legislative and Administrative Staff
Senate of the Philippines
Pasay City, Metro Manila
02.2024 - Current
- Provide day-to-day administrative and operational support.
- Manage the senator’s calendar, appointments, and official schedules to ensure efficient time management.
- Coordinate internal and external meetings, prepare agendas, and draft minutes and follow-up action items.
- Organize, file, and maintain confidential records, correspondence, and legislative documents in accordance with office protocols.
- Liaise with other Senate offices, constituents, and government agencies to facilitate requests and inquiries.
- Assist in the preparation of reports, briefing materials, and correspondence for the senator’s review.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed filing system, entered data and completed other clerical tasks.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
Political Affairs Officer Staff
Senate of the Philippines
Pasay City, Metro Manila
11.2022 - 01.2024
- Supported administrative and clerical functions for the Commission on Appointments during confirmation hearings and sessions.
- Coordinated schedules, meetings, and logistics for hearings, ensuring timely preparation of required documents.
- Prepared, proofread, and organized reports, official correspondence, and transcripts of proceedings.
- Maintained accurate and well-organized filing systems for records related to appointee confirmations.
- Assisted staff and nominees with procedural inquiries and coordinated communication between offices.
- Implemented customer feedback system to guide improvements in service delivery.
Administrative and Employee Related Officer
Venquest Trading and Distributors Group Inc.
Mandaluyong, Metro Manila
07.2020 - 10.2022
- Provided administrative support to management, including document, contract, and records management.
- Coordinated schedules, calendars, and internal communications for
management.
- Assisted with bookkeeping tasks, including recording transactions and preparing basic financial reports.
- Maintained filing systems, monitored office supply inventory, and processed procurement requests to support smooth office operations.
- Supported daily office operations to ensure a seamless, efficient workflow.
- Prepared reports on employee relations, disciplinary actions, and workplace issues.
- Processed payroll accurately and on time by verifying attendance, timesheets, overtime, and leave records.
- Calculated salaries, wages, allowances, bonuses, commissions, and deductions.
- Ensured strict compliance with government-mandated contributions (SSS, PhilHealth, Pag-IBIG, withholding tax) through precise, timely remittance in line with regulatory
standards.
Administrative Assistant and Collection Officer
Transfarm and Leasing Company Inc.
Mandaluyong, Metro Manila
08.2018 - 06.2020
- Provided administrative support to management, including correspondence, scheduling, and records management.
- Coordinated meetings, appointments, and calendars for department heads.
- Managed company records and contracts in compliance with company policy.
- Assisted with bookkeeping, invoice tracking, and administrative reports.
- Responded to customer inquiries and coordinated with departments to resolve issues.
- Monitored outstanding accounts and contacted customers to facilitate timely payments.
- Collected payments, negotiated arrangements, and reconciled customer accounts.
- Investigated and resolved billing discrepancies and payment concerns.
- Maintained accurate collection records in compliance with company policy and regulations.
- Recommended legal action or write-offs for delinquent accounts when necessary.
Legal Secretary
BGSQ Law
Mandaluyong, Metro Manila
09.2015 - 06.2018
- Prepared and processed legal forms, subpoenas, and discovery documents.
- Maintained and organized physical and electronic case files in compliance with court formatting rules and filing deadlines.
- Tracked court dates, filing deadlines, and statute-of-limitations dates.
- Maintained attorneys' calendars and scheduled appointments, depositions, and hearings.
- Coordinated meetings and travel arrangements.
- Filed documents with courts electronically and in person.
- Served as liaison between attorneys, clients, opposing counsel, and court personnel.
- Answered phones, screened calls, and managed client communications professionally and confidentially.
- Tracked billable hours and assisted with client billing and invoicing.
- Managed expense reports and office supply needs.
- Handled incoming and outgoing mail and general correspondence.
Administrative Staff
Sunriser Manufacturing Corporation
Mandaluyong, Metro Manila
08.2012 - 07.2015
- Managed complex calendars, executive communications, global travel, and critical reports as a trusted gatekeeper for the CEO's
time and priorities. - Provided comprehensive clerical and administrative support to ensure smooth, efficient office operations.
- Managed business correspondence, files, and records, ensuring accurate, well-organized documentation.
- Screened calls, drafted emails, and served as primary point of contact for internal and external stakeholders.
- Coordinated schedules, meetings, and appointments for executives, supervisors, and department staff.
- Prepared meeting agendas, briefing materials, reports, memos, and presentations; recorded minutes and tracked follow-up actions to
ensure timely, accurate completion. - Coordinated domestic and international travel, including itineraries, accommodations, and expense reports.
- Handled sensitive corporate data and confidential information with the highest level of discretion.
- Supported special projects, basic research, internal events, and other ad hoc administrative initiatives.
Administrative Staff
Norkis Trading Company Inc.
Mandaluyong, Metro Manila
11.2005 - 07.2012
- Managed complex calendars, executive communications, global travel, and critical reports as a trusted gatekeeper for the CEO's
time and priorities.
- Provided comprehensive clerical and administrative support to ensure smooth, efficient office operations.
- Managed business correspondence, files, and records, ensuring accurate, well-organized documentation.
- Screened calls, drafted emails, and served as primary point of contact for internal and external stakeholders.
- Coordinated schedules, meetings, and appointments for executives, supervisors, and department staff.
- Prepared meeting agendas, briefing materials, reports, memos, and presentations; recorded minutes and tracked follow-up actions to
ensure timely, accurate completion.
- Coordinated domestic and international travel, including itineraries, accommodations, and expense reports.
- Handled sensitive corporate data and confidential information with the highest level of discretion.
- Supported special projects, basic research, internal events, and other ad hoc administrative initiatives.
Education
Bachelor of Science - Electrical Engineering
Rizal Technological University
01-2006
High School Diploma - undefined
Mandaluyong East High School
01-2001
Skills
Calendar management
Meeting coordination
Agenda preparation
Briefing materials preparation
Correspondence drafting
Appointment scheduling
Travel arrangement and coordination
Executive correspondence
Records management
Document control
Confidential records handling
Report preparation
Stakeholder liaison
Confidentiality procedures
Office management
Billing and invoicing
Payroll administration
Certification
HIPAA Compliance Certificate
Timeline
HIPAA Compliance Certificate
08-2026
Legislative and Administrative Staff
Senate of the Philippines
02.2024 - Current
Political Affairs Officer Staff
Senate of the Philippines
11.2022 - 01.2024
Administrative and Employee Related Officer
Venquest Trading and Distributors Group Inc.
07.2020 - 10.2022
Administrative Assistant and Collection Officer
Transfarm and Leasing Company Inc.
08.2018 - 06.2020
Legal Secretary
BGSQ Law
09.2015 - 06.2018
Administrative Staff
Sunriser Manufacturing Corporation
08.2012 - 07.2015
Administrative Staff
Norkis Trading Company Inc.
11.2005 - 07.2012
High School Diploma - undefined
Mandaluyong East High School
Bachelor of Science - Electrical Engineering
Rizal Technological University