Encarnita Arambulo Lamoc
Bacoor City
Summary
Experienced and self-motivated Administrative Manager bringing forth valuable experience and a passion for working toward company advancement. Results oriented with a proven track record of working collaboratively with team members to achieve goals. Adapt in managing staff, maintenance, vendors, and a multitude of business operations.
Experienced with recruitment processes, employee onboarding, and benefits administration. Utilizes conflict resolution techniques to address workplace issues effectively. Track record of managing HR documentation and supporting team initiatives.
Focused professional with strong background in employee relations and payroll processing. Offers good organizational and communication skills and knowledgeable in applicable laws and regulations.
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Finance professional with extensive background in financial analysis and management. Known for driving process improvements and implementing strategic financial planning. Reliable team player with focus on collaboration and adaptability to changing business needs.
Detail-oriented individual with exceptional communication and project management skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognized for taking proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.
Overview
41
41
years of professional experience
Work History
Admin. / HR/Assistant Finance Manager
Avia Tech International Training Academy, Inc.
02.2017 - Current
- Supervising day-to-day operations of the administrative department and staff members
- Developing, reviewing, and improving administrative systems, policies and procedures.
- Working with accounting and management team to set budgets, monitor spending and processing payroll and other expenses.
- Planning, scheduling meetings, conferences, interviews, orientations, and training sessions.
- Administers the company’s inventory of office supplies and cleaning supplies.
- Monitoring of office housekeeping and maintenance.
- Ensures cleanliness and safety of the entire premises of the company.
- Performs regular inspection of furniture and fixtures, bulbs and lightings, electrical outlets, and rest room fixtures to ascertain that these are in good working condition.
- Assist in the implementation of existing company procedures requiring Admin’s involvement.
- Preparation of tax computations and returns, SSS, Philhealth and HDMF remittances on a monthly basis.
- Supervise operations employees ensuring excellent performance in compliance with all applicable regulations
- Administer local benefits plans, including tracking staff vacation and sick leave balances
- Serve as the primary point of contact for recruitment of employees.
- Attend meetings abroad in behalf of the company.
- Setting up job interviews, screening applicants, corresponding with applicants, verifying references and training new employees on company policies.
- Administer HR-related documentation, such as contracts of employment, appraisal, assort and maintain all files for personnel.
- Assist in the recruitment process
- Manage 201 files
- Creation of Memos
Finance Officer
Global Creacts Aviation Philippines
01.2016 - 12.2016
- Preparing of vouchers and process payments
- Preparing statement of account to various clients
- Payroll management and disbursement
- Monitoring of daily cash collections
- Monitoring of Accounts Receivable and Accounts Payable
- Maintaining proper filing system for accounting records and documents
- Perform other functions in line with responsibilities
Finance Assistant
Climate Change Commission
01.2015 - 01.2016
- Company Overview: Project Climate Twin Phoenix
- Process financial transactions such as payments to consultants, supplies and logistical requirements of the project management unit as well as Responsible Partners;
- Assist in the preparation of disbursement vouchers and liquidation of cash advances;
- Assist the Finance Officer in preparing necessary documents for the UNDP Finance Unit, Program Assistant and Finance Units of the Responsible Partners;
- Perform other functions as may be required by the Project.
- Project Climate Twin Phoenix
Administrative & Finance Officer
Mongoose Security Agency
04.2014 - 12.2014
- Assist in recruitment, selection and hiring of applicants when needed.
- Attend meeting in behalf of the company.
- Payroll management and disbursement (200 personnel)
- Monitoring of daily cash collections.
- Monitoring of Accounts Receivable and Accounts Payable
- Maintaining proper filing system for accounting records and documents
- Perform other functions in line with responsibilities
Administrative & Logistics Officer
Non-Violent Peaceforce
06.2013 - 03.2014
- Company Overview: INGO IMT – Humanitarian, Rehabilitation & Development Component
- Provides administrative support to the experts, finance officer and operations;
- Drafting and sending standard letters on behalf of the experts;
- Arranging travel and hotel accommodation for experts and other operations staff as needed;
- Arranging transport for the experts and operations staffs;
- Liaise with the experts, finance and operations to maintain and review insurances, contracts and agreements;
- Provide HR support to organization in liaison with the experts, finance and operations
- INGO IMT – Humanitarian, Rehabilitation & Development Component
Philippine Coordinator - South
SIKAT Trading Cooperative
05.2012 - 03.2013
- Company Overview: office based in Canada
- Coordinating the movement of goods and shipments to Canada upon the company's advice;
- Communicating with suppliers, government representatives, and other stakeholders at coordinator's own initiative or upon the company's direction/instructions;
- Assist in resolving problems encountered while shipments are en-route; ensuring that customs requirements are met.
- Included in this role is participation on supplier recommendation and selection, such as, among others:
- Solicit quotation from vendors locally and regionally for competitive pricing
- Participate and help assessment criteria for the evaluation of new potential suppliers.
- Reviews evaluations of new potential suppliers
- Office based in Canada
Account Manager
Fuji Xerox Philippines, Inc.
02.2002 - 01.2010
- Generate sales revenue on assigned territories.
- Account maintenance on the assigned MIF portfolio to avoid dislodgement by competition.
- Development of accounts under the assigned portfolio to generate additional business.
Work Controller / Administrative Officer / Executive Secretary to the Branch Manager / Petty Cash Custodian
Fuji Xerox Philippines, Inc.
05.1993 - 02.2002
- Work Controller
- Receives and log all kinds of service calls from customers.
- Relays and dispatch the Field Service Engineer’s to respond to service calls within set targets of relay time and response time.
- Coordinate with Branch Field Service Supervisor on matters of field service activities and monthly reports.
- Administrative Officer
- Maintains a file of contract and other important documents.
- Assist in recruitment, selection and hiring of applicants when needed.
- Implements procedures on office and administrative services such as communications, messengerial, housekeeping and janitorial.
- Executive Secretary to the Branch Manager
- Types memoranda, reports and other correspondence.
- Receives all types of call and relay to all concerned personnel.
- Remind the Branch Manager on all appointments set for the day.
- Petty Cash Custodian
- Maintains cash to pay petty disbursement of the branch.
- Prepares and summarize each disbursement for replenishment purposes.
Supply Programmer
Fuji Xerox Philippines, Inc.
05.1991 - 04.1993
- Summarizes order of consumables on a monthly basis.
- Monitors shipment of orders made to FXAP(Singapore).
Inventory Clerk
Fuji Xerox Philippines, Inc.
07.1989 - 04.1991
- Receives and log all DR’s issued for the day.
- Assist in typing DR’s on consumables and spare parts for issuance.
- Monitors and summarizes all issuance of inventory stocks.
Documentation Clerk
Fuji Xerox Philippines, Inc.
01.1989 - 06.1989
- Receives and type all documents pertinent for machine deliveries.
- Receives all kinds of calls from internal / external customers.
- Perform other related task as directed by the Warehouse Manager to help attain company objectives.
Executive Secretary to the President
Sevta Amusement Corporation
02.1987 - 11.1988
- Receives all types of call from customers.
- Types memoranda, reports and other correspondence.
- Administration of benefits and implementation of work rules in the branch to ensure conformity with corporate policies.
Accounting Clerk
Acme Plywood & Veneer Company
06.1984 - 02.1987
- Prepares weekly summary of accounts payable.
- Record check disbursements on their corresponding ledger cards.
- Prepares monthly check register.
- Maintain records on advances to employees and SSS Salary loan.
Education
Bachelor of Science - Business Administration Major in Accounting
San Sebastian College
10.1983
Secondary - undefined
Notre Dame of Cotabato for Girls’ Department
Cotabato City, Maguindanao03.1978
Elementary - undefined
Notre Dame of Cotabato for Girls’ Department
Cotabato City, Maguindanao03.1974
Skills
- Proficient in MS Office
- MS Word
- Excel
- PowerPoint
- Internet browsing
- Research
- Office management skills
- Payroll administration
- Maintaining files
- Scheduling
- Collaborative team member
- Employee relations
- Benefits administration
- Human resources management
- Onboarding coordination
- Computer literacy
- New hire orientation
- HR policies
- Business management expertise
Timeline
Admin. / HR/Assistant Finance Manager
Avia Tech International Training Academy, Inc.
02.2017 - Current
Finance Officer
Global Creacts Aviation Philippines
01.2016 - 12.2016
Finance Assistant
Climate Change Commission
01.2015 - 01.2016
Administrative & Finance Officer
Mongoose Security Agency
04.2014 - 12.2014
Administrative & Logistics Officer
Non-Violent Peaceforce
06.2013 - 03.2014
Philippine Coordinator - South
SIKAT Trading Cooperative
05.2012 - 03.2013
Account Manager
Fuji Xerox Philippines, Inc.
02.2002 - 01.2010
Work Controller / Administrative Officer / Executive Secretary to the Branch Manager / Petty Cash Custodian
Fuji Xerox Philippines, Inc.
05.1993 - 02.2002
Supply Programmer
Fuji Xerox Philippines, Inc.
05.1991 - 04.1993
Inventory Clerk
Fuji Xerox Philippines, Inc.
07.1989 - 04.1991
Documentation Clerk
Fuji Xerox Philippines, Inc.
01.1989 - 06.1989
Executive Secretary to the President
Sevta Amusement Corporation
02.1987 - 11.1988
Accounting Clerk
Acme Plywood & Veneer Company
06.1984 - 02.1987
Secondary - undefined
Notre Dame of Cotabato for Girls’ Department
Elementary - undefined
Notre Dame of Cotabato for Girls’ Department
Bachelor of Science - Business Administration Major in Accounting
San Sebastian College
References
- Myke Percibal Cagat, Training Director, Avia Tech Int’l Training Academy, Inc., 3/F SIDCOR Bldg., Molino Blvd., Bacoor City, Cavite, Philippines, 046-4234700
- Ceasar Castro, Branch Manager, Fuji Xerox Philippines, Inc., Door 9 Paseo De Roxas, Roxas Ave. Commercial Complex, Davao City, Davao del Sur, Philippines, 09178435021
Personal Information
- Citizenship: Filipino
- Religion: Christian
- Date of Birth: November 14, 1961
- Gender: Female
- Nationality: Filipino
Awards
- Elementary, Deportment & Loyal Medalist
- High School
- Third Honor (1st & 2nd year)
- Second Honor (3rd & 4th year)
- College, Accounting Quiz (3rd year – 1st Placer)
- Fuji Xerox Phils., Inc.
Training
- Customer Relations Workshop, 1990-03-22
- Basic TQC Course, 1993-07-17
- TQC Workshop for Circle Leaders, 1996-11-22
- Customer Care Program, 1997-10-02
- PSS / Basic Sales Training, 2002-03-19 to 2002-04-16
- PSS Core Training, 2003-07-21
- Integrated Customer Management System Training, 2005-04-15
- Document Messaging Platform Strategy & Hands-On Training, 2005-06-02
- X-SMAP (Strategy Management Workshop), 2005-06-03
- Market Management Training, 2005-06-30
- Strategy Management Training, 2005-06-30
- Easy Document Management Process Training, 2006-09-21
- Sales Process Management Refresher Course, 2008-02-13
- Supervisory Skills Seminar, 2011-03-25 to 2011-04-01
- Seminar - Workshop on SSS & EC programs, 2014-11-21
- NIM / HACT Orientation, 2015-08-06
- Climate Change and Disaster Exposure Database Development (CLIMEX.db), 2015-08-19 to 2015-08-21
- Seminar/ Workshop in the Preparation of Risk Sensitive CLUP/ZO Module 1V & Module IV-A, 2015-12-07 to 2015-12-09
- Orientation Seminar on Department Order No. 18-A, Series of 2011, 2016-07-22
- Company Introduction Seminar, 2018-01-13 to 2018-01-14
- Methods of Training Seminar, 2018-01-20 to 2018-01-21
- PCAR Orientation Seminar, 2018-01-27 to 2018-01-28
- Basic Safety Management System & Human Factor Seminar, 2018-02-03 to 2018-02-04
- Manual Familiarization TPM, QM, SMS Seminar, 2018-02-10 to 2018-02-11
- Basic Quality Seminar, 2018-02-24 to 2018-02-25
- Electro Static Discharge (ESD) & Electro Static Discharge Sensitive Devices (ESDS), 2018-07-14
- Earthquake and Fire Drill, 2018-11-27
- Overview B777 Aircraft, 2019-06-01
- Basic Aircraft Hydraulics and Landing Gears Systems (ATA 29 and 32), 2019-06-03
- TESDA - Procedures under the TESDA Unified TVET Program Registration & Accreditation System (UTPRAS), 2019-07-31
- Earthquake and Fire Drill, 2019-09-09
- Fire Drill (webinar), 2021-10-01
- Method of Teaching Seminar, 2021-10-15
- TPQSM Seminar, 2021-10-21 to 2021-10-22
- Basic Safety Management System and Human Factor Seminar, 2021-10-25 to 2021-10-26
- Company Indoctrination Seminar, 2021-10-27
- Basic Quality Training Seminar, 2021-10-29
- PCAR Orientation Seminar, 2021-11-03 to 2021-11-04
Travelling
I love to travel. It makes me feel happy to meet other people around the world.