Summary
Overview
Work History
Education
Skills
Accomplishments
Personal Information
Training
Certification
Timeline
Generic
Emelie Templo

Emelie Templo

EXPERIENCED IN SALESFORCE & ORACLE ERP, SALES & BUSINESS DEVELOPMENT EA / OFFICE ADMINISTRATOR / EXECUTIVE ASSISTANT / LEGAL ASSISTANT & OPERATIONS - IRAQ MOBILIZATION & DE MOBILIZATION
Dubai

Summary

I am a qualified and office management professional with more than 15 years of experience as an Administrative/ Executive Assistant & Business Development in an Oil & Gas company based in the United Arab Emirates. I have an extensive experience working with Executive team member of the organization exposed in a dynamic business environment in various capacities ranging from Operations Supervisor to Legal Assistant. Lead the implementation of the Salesforce.com system for the MEA Region.

Overview

27
27
years of professional experience
1
1
Certification

Work History

Program Assistant

ASIA JUSTICE COALITION
5 2023 - Current
  • Under the Direction of the Head of the organization
  • Assist Head of Asia Justice Coalition in organizational function in Finance, Human Resources and Administration
  • Plays a key role in ensuring the company achieves its goal by the effective and efficient management of the work of the Head and it's key stakeholders
  • Support the Financial Control in activities such as in audit process, timely preparation of the annual statements, reports and accounts as required
  • Prepare timely and efficient processing of expense claims, invoices, travel advances and cash payments, via use of automated system where possible
  • Coordinate and manage all aspects of the Head diary to ensure she has a regularly updated well-organized and accessible schedule, as well as effectively prioritized workload
  • Manage and coordinate all correspondence and requests received, identify issues of importance drawing them to the attention of the appropriate person
  • Processing invoices/expenses and making travel arrangements
  • Organize and coordinate meetings, including international meetings with a range of stakeholders, prepare and circulate agendas, arrange logistics and, assist in the preparation of reports or take minutes for the meetings which the Head is responsible
  • At times, will need to source venues, accommodation, manage communications, reimburse expenses to visitors/participants and run the event on the day(s), coordinate output and follow up activities & resolve any problems that are encountered with minimal support, in order to deliver professional, well run meetings that enable participants to achieve their objectives
  • Research, coordinate and organize local and international travel arrangement for the Head of Secretariat, prepare travel itineraries, collate travel documents, meeting papers and other information needed by the Head for such trip
  • Provide staff with sufficient logistical support and maintain clear administrative and communication systems including basic technical support
  • Exercise highest level of discretion through managing the exchange of confidential, sensitive or continues information both internally and externally with managers/staff/external persons in a professional manner at all times ensure highest level of confidentiality related to individuals and work across the organization.

Office Supervisor - IRAQ & Other MEA Project Operations

ENERFLEX LTD.
10.2018 - 12.2022
  • Create Purchase Requisition for aftermarket sales through ORACLE ERP
  • Validation of Documents to issue the purchase order received from the Sales Team, Customer PO, parts quotation and secure valid End-User-Statement
  • Accountable for purchase order completion and ensuring that parts have been delivered to the customer within the agreed time frame
  • In charge of Purchase Requisition, Order Fulfilment Workforce mobilization implemented Technical Personal Database (schedule, valid visa, Training & Passport, Site Pass Requirements) Arrangement all fitness to work medical appointments in-country and ensure all medicals certificate requirements are valid for all the field service technicians before their mobilization to support operations in Iraq and other AMS locations in the region.Secure and follow up visa applications, oil field passes and accommodations for all field service technicians supporting projects and operations in Iraq and other AMS locations; Communicate directly with the client logistics team to ensure that daily personnel movement in Iraq site operations is updated; Complete all HSSE travel forms and obtain approvals from Global Travel Security or all travels; In-charge to monitor, planning and expedite if necessary staff mobilization/demobilization in Iraq and other MEA region operations to obtain all necessary work permit updates and renewals ina timely manner.

Executive Assistant of the EH Sales Vice President

EXTERRAN EASTERN HEMISPHERE FZE
03.2011 - 10.2018
  • Salesforce user for creating opportunities, sales report management, and implementation of using CVR report for sales team in the region
  • Manage and organize VP's calendar by scheduling appointments within the organization and ensure smooth travel of all of his the country client/customer meetings around the globe and plan in-house and off-site meetings and conferences; Ensure the smooth running of an office on a day-to-day basis and manage administrative support staff and other office management duties such as employee queries, organizing and maintaining office condition, preparation of reports
  • Maintaining sales and marketing materials
  • Generating Sales Reports by collecting and analyzing information, building a PowerPoint presentation for the monthly and weekly sales report to present by EH Sales VP
  • Legal Assistant Duties: Assists Legal team of 2 with production of monthly legal reports and provides administration work for legal department as required and needed by the legal team
  • Consolidate all Legal matter invoices for payment on monthly basis, updating records and obtaining estimated cost for accounts booking purposes that helps reduces backlog by 95%
  • Provide assistance to Legal Counsels with preparing documents for licenses renewal, contracts agreements drafting and amendments
  • Builds and manages legal team's database and intranet portal in SharePoint maintaining accurate contract and administrative information, and law library resources
  • Work closely in the incorporation and formation on entities, including supporting outside counsel for the establishment of such entities
  • Support legal team on ongoing legal matters under the supervision of the Head of Legal such as drafting, reviewing and amending various legal contracts and assists in obtaining signature of the contracting parties and drafting and preparing board resolutions, and other corporate documents.

Office Administrator & Receptionist

EXTERRAN EASTERN HEMISPHERE FZE
05.2008 - 02.2011
  • In charge of the new tenancy contract sign-ups, termination, transfer and renewals, and other matters pertaining to the tenancy management system
  • Main In-charge and monitor rent accounts to ensure current and former tenant arrears are minimized and coordinate and do all the legalities to the government agencies i.e.DEWA, Etisalat for the service connection pertaining to the new lease contract and as well as arranging/process all the necessary documents to do the disconnection of all services when the lease contract is for non-renewal or termination
  • Responsible for all travel arrangements, air ticket bookings, hotel accommodation for all employees & visa applications for visitors and clients traveling to any destination for business purposes and coordinate in our international office to ensure smooth and hassle-free travel of all directors and managers
  • Ensure that stationery stocks and supplies are maintained and directly coordinate with the suppliers for some other issues and concerns
  • Handles reception main line and ensures that all calls are covered at all times and assists visitors/clients in a professional manner.Responsible for all the received couriers and ensuring that all documents are sent and delivered in a timely manner
  • Assist Office Manager with client liaison at the international level, as well as a variety of day-to-day functions as well as planning the preparation of meetings, conferences, and all-conference telephone calls and Regional Controller for the general administrative related to accounts and other staff as requested
  • In charge of all the purchase order issuance and working closely with the accountsteam on getting approval for the requisition of air tickets, pantry supplies, office stationery, and maintenance & updating records and files related to office activities
  • Maintain adequate inventory of the office supplies, and pantry and directly coordinate with the suppliers in regards to the ordering, delivery, and pricing
  • Responsible to activate and monitoring company access cards using Starwatch DLT Pro Pro 1 - Access Control, T & A system.

Administrative Coordinator

AL GHANDI ELECTRONICS
01.2005 - 05.2008
  • Prepare monthly payroll processing using ORION/ORACLE system
  • Administrator of Oracle11i HRMS for all administrative documents, processing and reviewing payroll, new join employees are entered and ensure any status changes, and corrections are properly entered into the system, coordinate with IT department and oracle developer to generate requested reports and to resolve errors occurred from the Oracle system
  • Coordinates the cancellation of the transfer of visa, air ticket arrangement & rental car
  • Intimate payroll section to review the final settlement calculation and ensures final payment is according to company policies and procedures & manage termination & resigned staff
  • Maintain employee list records from new joiners, resignation, and leave records and coordinate visa renewal processing
  • Documents preparation with regards to the Economy and Chamber of Commerce i.e
  • Issues, Renewal and Amendments, Commercial disputes, and related work and check employee attendance.

Procurement Secretary

EPSON PRECISION PHILIPPINES, INC
01.1998 - 01.2004
  • Handles and issue purchase orders, and invoices and prepare daily delivery schedules and printer parts forecast requirements, monthly using Business Planning and Control System (BPCS).

Education

Diploma in Computer Secretarial -

AMA

Skills

Effective Time Management

Document Management

Calendar & Email Management

Billing & Expense Report Management

Communication Skills

Assist Business Development Activities

Accomplishments

  • Management award for excellent work in supporting the implementation of the Salesforce.Com System throughout the Eastern Hemisphere which was the 2012 goal for Business Development Team.
  • Negotiated contracts with vendors, and reduced cost by 25% of prices and fees while ensuring the continuation and enhancement of services for hotels, office supplies, rental car companies etc.
  • Consolidated invoices pertaining to office administration for payment on a monthly basis, updating records and obtaining estimated cost for accounts booking purposes that helps reduces backlog by 95%.

Personal Information

  • Nationality: Philippines
  • Marital Status: Married

Training

  • Office Management
  • Perfect PA
  • MS Excel for Sales Professional
  • Advance MS Powerpoint 2010

Certification

Valid UAE Drivers License

Timeline

Office Supervisor - IRAQ & Other MEA Project Operations

ENERFLEX LTD.
10.2018 - 12.2022

Executive Assistant of the EH Sales Vice President

EXTERRAN EASTERN HEMISPHERE FZE
03.2011 - 10.2018

Office Administrator & Receptionist

EXTERRAN EASTERN HEMISPHERE FZE
05.2008 - 02.2011

Administrative Coordinator

AL GHANDI ELECTRONICS
01.2005 - 05.2008

Procurement Secretary

EPSON PRECISION PHILIPPINES, INC
01.1998 - 01.2004

Program Assistant

ASIA JUSTICE COALITION
5 2023 - Current

Diploma in Computer Secretarial -

AMA

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Emelie TemploEXPERIENCED IN SALESFORCE & ORACLE ERP, SALES & BUSINESS DEVELOPMENT EA / OFFICE ADMINISTRATOR / EXECUTIVE ASSISTANT / LEGAL ASSISTANT & OPERATIONS - IRAQ MOBILIZATION & DE MOBILIZATION