Elvira Rosemarie Mesiona
Silang
Summary
Professional with extensive experience in executive support and office management. Adept at coordinating schedules, managing communications, and handling confidential information with discretion. Strong focus on team collaboration and achieving high-impact results. Known for adaptability, reliability, and exceptional organizational and multitasking skills. Proficient in calendar management, travel arrangements, and project coordination, ensuring seamless operations in fast-paced environments.
Organized professional with solid experience in executive support, ready to contribute to fast-paced environment. Proven ability to enhance workflow and increase productivity by anticipating needs and managing complex calendars. Known for strong team collaboration, adaptability to changing priorities, and proficiency in communication and project management.
Overview
38
38
years of professional experience
Work History
Senior Executive Assistant to the CEO
KMC Solutions -Assigned to Clean Energy Associates
05.2017 - Current
- Provide administrative and operational support to the CEO
- Support the members of the executive leadership when needed
- Calendar Management – Manage CEO’s schedule and prioritize appointments
- Meeting Coordination – Organize and coordinates meetings including agendas, logistics and action minutes
- Communication Management – Handles correspondence, draft emails, prepare presentation and reports
- Information Management – Manage CEO’s inbox and alert him on urgent matters
- Travel Management – Plan and arrange the CEO’s business trips and events
- Handles a wide range of admin tasks e.g. expense reports, process payment for invoices, managing files
- Act as the point of contact for internal and external stakeholders, board members and other executive leadership
- Anticipate the CEO’s needs and offer proactive support for a smooth workflow
Sr. Administrative and Executive Assistant
SUNPOWER PHILIPPINES MFG. LTD.
06.2004 - 01.2017
- Company Overview: (Solar Cells Manufacturer)
- Perform administrative duties and provide assistance to top executive management officers and expatriates in the organization
- Executive Assistant to the VP-Operations (June 2004 – July 2013)
- Executive Assistant to Multiple Directors (August 2013 – January 2017)
- Update and chase delegated tasks to ensure progress to deadlines
- Take initiative in boss’ absence
- Keep projects on schedule
- Compose business correspondence and prepares reports
- Maintain calendar and ascertain which events require boss’ presence
- Fix commitments to maximize boss’ time efficiency, allow decision /desk
- Prepare meeting agenda, arrange meeting facilities and prepare the action minutes
- Acts as a travel coordinator for top management as well as provides assistance to employees on travel arrangements
- Manage and handle administrative details of given projects/events
- Handles the work visa and alien employment permits of boss and other expatriates
- Provided assistance to guests/vendors in hotel and transportation arrangements, visa extensions and special work permits as necessary
- Handles administration’s data and file management
- Prepare monitor and control administration budget
- Train and supervise other administrative support staff within cell fab
- Screens incoming calls, handles all inquiries within my capacity and arrange “callbacks” to protect boss’ time
Philippines Executive Secretary to the President
KAWASHIMA TEXTILE MFG. LTD.
01.1997 - 06.2004
- Company Overview: (Car Seat Fabric Manufacturer)
- Provide assistance to the President and other top management executives in the day to day activities and operation of the business
- Promote and maintain good corporate image through internal and external public relation activities and events
- Promote and implement Quality Control Circle (QCC) Activities within the company as QCC Organization promoters
- Prepare the necessary legal documentations and business correspondence and prepare speeches customize to company’s various occasion and functions
- Gather and consolidate data and prepare reports for major meetings
- Prepare minutes of major meetings such as Top Management, Quality, Production and Development Meetings
- Develop company leaflets and other printed materials related to the company’s special projects or events
- In-charge of the conceptualization and preparation of company’s product exhibit as one medium to promote the company and its product lines
- Plan and implement company sponsored activities and events
Marketing Technical Assistant I, Advertising & Sales Promotions
TOYOTA MOTOR PHILIPPINES CORPORATION
08.1990 - 06.1996
- Company Overview: (Automotive Car Manufacturer)
- Analyze and assess the advertising needs/requirements of existing and upcoming car models through data gathering and evaluation of sales performance, product features and specifications versus competition
- Conceptualize, develop and implement sound strategic business and marketing plans and programs designed to achieve the desired market share and sales volume objectives of the company
- Coordinate with the advertising agency, control and monitor marketing efforts as follows:
- 3.1. Tri-media advertising (Television, radio & print production)
- 3.2 Production of advertising and sales promotion materials such as Leaflets, brochures, giveaways, display materials, etc
- Handle special event preparation such as Dealer Conference, Toyota Classics, Press Conference, Product Launches, Product Exhibits and other marketing campaigns
- Prepare the annual marketing plan as well as budget and monitor expenses
- Coordinate with Product Development, Sales Planning and Training Groups which are also under the Planning Section on new product plans and marketing activities
- Monitor competitive advertising and sales promotion activities of other car manufacturers
- Prepare all the necessary documents and actual proofs of the company’s Claims for Reimbursement to our mother company, Toyota Motor Corporation Japan on advertising and sales promotions related expenses
- Handles the ordering of advertising materials, novelty items, calendars and product transparencies from Toyota Motor Corporation Japan as well as the inventory control and distribution of these materials to dealerships
- Process and approve dealer marketing and advertising efforts
- Process dealer orders for advertising materials
Legislative Staff Officer II
HOUSE OF REPRESENTATIVES
07.1987 - 07.1990
- Company Overview: (Government Organization)
- Conduct research work on various matters related to the congressman’s proposed legislation or bills and livelihood programs for his constituency
- Served as Liaison Officer to various departments and agencies of the national government such as:
- Department of Education, Culture and Sports-For concerns of the
- District with regards to allocation for classrooms, supplies, teachers, etc
- Department of Public Works and Highways-For coordination and/or
- Follow-ups of public infrastructure projects which the congressman has
- Initiated and/or proposed
- Other departments-For coordination and/or follow-ups of various
- Matters which the congressman has taken interest with
- Served as office coordinator for the congressman’s constituency
- Documentation and preparation of reports on the developments of the congressman’s initiated projects or programs for his district
- Preparation of business correspondence and legal documentations
- Attend to guests and handle public relations activities
Education
Bachelor of Science in Commerce - Management
COLLEGE OF THE HOLY SPIRIT MANILA
03.1987
Chartered Business Administrator Program - Mini MBA Program
ASIAN INSTITUTE OF MANAGEMENT
11.2010
Skills
- A highly competent administrative professional with significant years of experience working for several global/multinational companies
- Skilled in general administration, office management, marketing and customer service
- Well organized, detailed oriented and highly attentive to quality of work
- Event and project management skills
- Perform well in high pressure and fast-paced environments
- Strong verbal and written communications skills and maintain a high level of confidentiality
- Multi-tasking skills
- Adept at interdepartmental coordination and communication
- Ability to set priorities with little guidance
- Thinks and stays one step ahead of the boss
- Relates well with other employees at all levels in the organization
- Knowledgeable in Oracle and Deltek systems
Examinations Taken
International English Language Testing System (IELTS)
IDP Philippines
April 30, 2003
Overall Band : 7 (Scoring Band 1-9)
Career Service Professional Examination
Civil Service Commission
July 31, 1988
Passed
Timeline
Senior Executive Assistant to the CEO
KMC Solutions -Assigned to Clean Energy Associates
05.2017 - Current
Sr. Administrative and Executive Assistant
SUNPOWER PHILIPPINES MFG. LTD.
06.2004 - 01.2017
Philippines Executive Secretary to the President
KAWASHIMA TEXTILE MFG. LTD.
01.1997 - 06.2004
Marketing Technical Assistant I, Advertising & Sales Promotions
TOYOTA MOTOR PHILIPPINES CORPORATION
08.1990 - 06.1996
Legislative Staff Officer II
HOUSE OF REPRESENTATIVES
07.1987 - 07.1990
Chartered Business Administrator Program - Mini MBA Program
ASIAN INSTITUTE OF MANAGEMENT
Bachelor of Science in Commerce - Management
COLLEGE OF THE HOLY SPIRIT MANILA
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