1. Handling incoming and outgoing correspondence, including emails, phone calls, and mail. Screening and directing communication to the appropriate individuals.
2. Managing calendars and scheduling appointments for executives or teams. Coordinating meetings and ensuring that schedules are organized and efficient.
3. Arranging and coordinating meetings, including booking rooms, preparing agendas, and distributing materials. Recording and transcribing meeting minutes.
4. Drafting and preparing documents, letters, reports, and other written materials. Ensuring accuracy and professionalism in all written communication.
5. Maintaining organized and up-to-date records, files, and databases. Managing documentation and ensuring easy retrieval of information.
6. Coordinating travel plans, including booking flights, accommodations, and transportation for executives or team members.
7. Ensuring the office is well-organized and efficient. Managing office supplies, equipment, and overall workspace.
8. Screening calls and visitors. Managing access to executives or key personnel.
9. Coordinating tasks and projects, ensuring that deadlines are met and objectives are achieved. Liaising between different departments or teams.
10. Interacting with clients, customers, and stakeholders. Providing assistance and addressing inquiries or directing them to the appropriate individuals.
11. Handling data entry tasks and maintaining accurate and organized filing systems.
12. Handling confidential information with discretion and ensuring that sensitive data is protected.
13. Providing administrative support for projects, including documentation, coordination, and communication.
