DONNA LA ROSA

Accounts Payable

• Review and verify vendor invoices by matching them with the corresponding Sales Invoice, Purchase Order (PO), and Delivery Receipt (DR) to ensure the accuracy and completeness of billing before processing payment
• Processed vendor invoices accurately and promptly, ensuring timely payments and compliance with company policies and established accounting procedures.
• Prepared bank deposit slips, withdrawal slips, and all required banking documents to facilitate the timely processing of payments and other bank transactions.
• Reconciled the bank book to ensure balances were accurate and matched payment vouchers and daily expense records, identifying and resolving any discrepancies.
• Prepared the monthly summary of BIR Form No. 1601-E, ensuring all applicable invoices were accurately recorded using the accrual basis of accounting and submitted complete and timely tax reports in compliance with BIR regulations.
• Prepared and submitted monthly summaries of accounts payable and operating expenses to the management team in China, providing accurate financial data to support monthly financial reporting and business decision-making.

Inventory Staff / Cost Accounting

• Conducted weekly, monthly, and annual physical inventory counts of Finished Goods, Semi-Finished Goods, Raw Materials, Chemicals, and Consumables, reconciling inventory records with actual stock and the ERP system.
• Maintained accurate inventory records by monitoring and reconciling transactions in the ERP system, Microsoft Excel, and Google Sheets to ensure data integrity.
• Entered and validated physical inventory count data, updated product costs, and maintained inventory valuation based on approved customer-specific price lists.
• Coordinated with the Production Planning and Material Control (PMC) team to verify part pricing, inventory data, and product information for accurate cost accounting.
• Prepared inventory and cost analysis reports, investigated inventory variances, and supported month-end closing and financial reporting activities.

• Managed accounts receivable by processing customer payments, monitoring outstanding balances, following up on overdue accounts, and preparing invoices, quotations, and collection reports.
• Processed daily collections, prepared bank deposits and banking documents, and maintained accurate financial and transaction records.
• Maintained inventory records, monitored stock levels, reconciled inventory discrepancies, and ensured inventory accuracy.
• Prepared and submitted sales, collections, inventory, and operational reports to the Branch Manager, Sales Team, and Technical Team.
• Assisted customers with product, billing, and service inquiries, coordinated with the Technical Supervisor to resolve technical issues, and ensured timely customer satisfaction.