Dioanh Ochoa

• Supervise daily purchasing activities to ensure that all purchasing tasks are completed timely and efficiently.
• Negotiate contracts and prices with suppliers, achieving cost-effective purchasing outcomes.
• Develop and maintain relationships with key suppliers and vendors.
• Evaluate and select suppliers based on quality, cost, and delivery performance.
• Monitor inventory levels and order new supplies regularly.
• Review and analyse purchase requisitions for accuracy and compliance, ensuring adherence to company policies.
• Coordinate with departments to forecast future procurement needs, aligning purchasing strategy with organisational goals.
• Prepare and maintain purchasing reports and records.
• Ensure compliance with all regulatory requirements and internal policies.
• Resolve supply, quality, service, and invoicing issues with vendors.
• Assist in the development and implementation of purchasing policies and procedures.
• Provide training and guidance to junior purchasing staff.

• Documented timekeeping processes for accurate payroll management.

Monitored attendance daily for admin staff, drivers, operators, and cleaners to maintain accurate payroll and staffing records.

• Facilitated budget requests for LTO renewals to streamline financial processes.

Requested cash advance for LTO renewal budget prior to schedule to facilitate timely processing of vehicle registrations.

• Organised scheduling for LTO vehicle registration renewals throughout the year.

From January to October, the schedule is for LTO Renewal of Registration of Company Vehicles

• Reviewed trip reports from HacorPhil for accuracy and compliance.

Received and checked trip reports from HacorPhil to ensure accurate record-keeping and compliance.

• Performing vendor research and selection to enhance profitability, reducing operating costs and boosting efficiency
• Signing and reviewing purchasing agreements with vendors, monitoring their performance and renegotiating contracts
• Fostered positive relationships with vendors and coordinated vendor activities
• Managed purchase orders and shipping schedules while maintaining accurate purchase records
• Working with warehouse staff to compare deliveries with purchase orders to identify discrepancies
• Conducting ongoing market research to identify beneficial purchase agreements and potential vendors
• Collaborated with purchasing manager to streamline purchasing department operations

• Checked and approved PR Form, coordinated vendor quotations for new items, and verified prices for recurring purchases to ensure compliance with procurement standards.
• Prepared Supplier Registration Form for new vendors, generated and submitted PO using Movex for managerial review, ensuring accuracy and timely processing.
• After approval, prepare the PO Acknowledgement letter then send together with the PO to vendor. PR Form is for filing.
• Vendors check the PO and accept it by signing on the PO Ack. Letter then sends it back to NCFS Purchasing.
• Vendor prepares the items for deliveries and ships it out together with the invoice, shipping documents and/or delivery order. Shipping info is forwarded in advance to NCFS.
• Purchasing staff receives the delivered items and checks it. Receiving time is 09:00am to 11:00am 02:00pm to 04:00pm
• Issued items to requesting Section after verifying deliveries, maintained invoice records in Movex, resolved discrepancies with vendors promptly, and submitted verified invoices to Purchasing Managers for approval.3
• Requesting Section staff shall issue “Purchase Request Form” duly approved by their Manager then pass to Purchasing.