DIANARA NIEVA
Executive Assistant
Muntinlupa City
Summary
Executive Assistant coordinating complex schedules, executive communications, and support for 5+ executives across multi-time-zone environments. Brings legal support, corporate administration, and Salesforce experience to keep partners, clients, and project follow-ups moving without missed details. Streamlines invoicing support, expense reconciliation, and confidential document handling in fast-moving professional settings.
Overview
3
3
Languages
1
1
Certification
7
7
years of professional experience
Work History
Executive Assistant
Coforge (KPMG Australia Account)
- Current
- Managed complex, multi-time-zone schedules, prioritizing high-value client engagements through strategic triage of meeting requests.
- Communication Gatekeeping: Serving as the primary point of contact for internal and external stakeholders, managing executive inboxes, and drafting professional correspondence to maintain "white-glove" standards.
- Coordinated complex domestic and international travel itineraries, including visas, ground transport, and lodging, while ensuring real-time contingency planning for schedule changes.
- Operational & CRM Oversight: Utilizing platforms like Salesforce or Airtable to track action items, update client records, and monitor project milestones to ensure no follow-up is missed after high-level meetings.
- Oversaw high-volume expense reconciliation, tracked billable hours for client invoicing, and ensured compliance with strict financial submission policies.
- Supporting 3 Partners directly
Personal Assistant
Repol Law Office and Land Survey, Philippines
07.2024 - 08.2025
- Delivered comprehensive executive and legal support, ensuring seamless daily operations for the firm.
- Drafted and reviewed a wide range of legal documents (e.g., powers of attorney, contracts), improving accuracy and turnaround time.
- Streamlined billing processes by creating an automated system to track and monitor payments and expenses, reducing delays in collections and ensuring timely follow-ups.
- Compiled, organized, and managed case files and evidence for court proceedings, improving case preparation efficiency.
- Pitched and promoted firm’s land surveying services to prospective clients, supporting business development efforts.
- Prepared and drafted client proposals for confirmed engagements, supporting smooth onboarding and service delivery.
- Actively participated in strategic meetings, contributing to case planning and client strategy.
Senior Support Specialist
Volenday Inc
02.2022 - 07.2024
- Orchestrated weekly project meetings, driving alignment and timely progress across multiple teams.
- Streamlined documentation and enhanced internal communication processes, improving workflow efficiency.
- Delivered cross-departmental administrative support, enabling smooth collaboration across business units.
- Managed complex calendar systems for executives, optimizing time management and meeting prioritization.
Remote Engagement Coordinator
True Search, APAC & EMEA
02.2022 - 07.2024
- Coordinated executive calendars, travel logistics, and global appointments to optimize time management for senior leaders across time zones.
- Acted as gatekeepers by screening inquiries and communicating on behalf of executives, maintaining professionalism and discretion.
- Developed and delivered meeting materials, captured minutes, and tracked project milestones, ensuring accountability.
- Spearheaded and supported key projects,contributing to successful outcomes within tight deadlines.
- Produced executive-level reports and presentations that informed strategic decision-making for senior leadership.
- Acted as primary liaison for internal and external stakeholders, enhancing collaboration and strengthening professional networks.
Financial Advisor
AXA Philippines
10.2019 - 02.2022
- Developed customized financial strategies that aligned with clients’ risk profiles and future objectives.
- Advised clients on insurance and financial planning solutions tailored to individual needs and long term goals.
- Built and maintained strong client relationships through trust, consistent follow-up, and personalized service.
Education
Bachelor of Science - Business Administration Major in Operations Management
Trimex College Inc.
Laguna Philippines08.2026
Bachelor of Science - Animation
IAcademy
01.2017
Skills
Calendar management
Travel coordination
Expense reconciliation
Legal document preparation
Case file management
Document management systems
Client onboarding workflows
Meeting minutes documentation
Billing coordination
Records retention
Salesforce
HubSpot
Google Workspace
MS Office Suite
Executive correspondence
Airtable
Legal research
Contract administration
Invoice processing software
Presentation design
Travel policy compliance
Confidential information handling
Accomplishments
- Promoted to Senior Support Specialist within six months, demonstrating advanced skills in executive support and cross-departmental coordination.
- Recognized for expertise in legal documentation management, ensuring accuracy, confidentiality, and compliance with firm standards.
- Built international experience in executive assistance, calendar management, and stakeholder communications across remote and hybrid work environments.
Certification
Commendation from KPMG Partner
Timeline
Personal Assistant
Repol Law Office and Land Survey, Philippines
07.2024 - 08.2025
Senior Support Specialist
Volenday Inc
02.2022 - 07.2024
Remote Engagement Coordinator
True Search, APAC & EMEA
02.2022 - 07.2024
Financial Advisor
AXA Philippines
10.2019 - 02.2022
Bachelor of Science - Animation
IAcademy
Executive Assistant
Coforge (KPMG Australia Account)
- Current
Bachelor of Science - Business Administration Major in Operations Management
Trimex College Inc.