Summary
Overview
Work History
Education
Skills
References
Professionalskillsandqualities
Timeline
BusinessAnalyst
DHONNA MARIE IBARRA VICTORIANO

DHONNA MARIE IBARRA VICTORIANO

Malabon City

Summary

Graduate of Bachelor of Science in Accountancy with twelve (12) years of experience in Construction Company and Oil & Gas Industry. Worked on the Refinery and Petrochemical Integrated Development (RAPID) Project in Pengerang, Malaysia. Additionally, I worked at Tokuyama Polycrystalline Silicon Manufacturing Plant Development Project in Bintulu, Malaysia, and participated in Shell ECC in Singapore and other small construction projects in Singapore as well. And currently working in one of the BPO Companies here in the Philippines. With eleven (11) years of additional extensive experience in Accounting Systems (Quickbase, NetSuite, SAP, Sun, ERIC, and BizFlow), Billing, Credit and Collections, Payables and Treasury Aspect, and Sourcing and Procurement Practice as well as Professional Organization Development Expertise in operations, services, and activities related to contract negotiations and compliance Ability to supervise, organize and review the work of support staff Possesses strong analytical and critical thinking skills and can make well -considered decisions Exhibits strong negotiation skills Ability to communicate effectively via written and verbal means Highly dependable, discreet, and ethical Resourceful in the completion of projects and dedicated to completing tasks on time Diligent, hardworking in every task given Enthusiastic and possesses a sense of commitment Having the ability to work independently and be a great leader in a team Ability to meet tight deadlines and feel the need for urgency Adaptable to new concepts, environments, and responsibilities Flexible and able to manage extended hours and minimal supervision Proficient in handling diverse tasks simultaneously

Professional billing analyst with expertise in financial operations and billing processes. Strong analytical skills, attention to detail, and ability to manage complex data. Focused on team collaboration and achieving organizational goals. Known for adaptability and reliability in fast-paced environments.

Billing professional with background in financial management and analysis. Expertise in streamlining billing processes and resolving discrepancies to maintain accurate records. Highly collaborative team member focused on achieving results and adapting to dynamic business needs. Known for analytical skills and attention to detail.

Overview

27
27
years of professional experience

Work History

BILLING ANALYST

Elevate Philippines, Inc
02.2020 - Current
  • Nominee for Best Employee 2021
  • SPARC Awardee (Superior Performance and Recognition Certificate)
  • Manage the team in the absence of the Team Leader
  • Prepare and review invoices to all Med-legal clients using NetSuite Accounting System (700-800 invoices/month)
  • Assist in the importation of data of new customers to QuickBase and NetSuite
  • Manage and control any dispute invoice or transactions to customers
  • Consult directly with Elevated Experience team and Accounts Receivable team for all additional inquiries for customers
  • Assist in the monitoring of Revenue and Expense reconciliation report every month
  • Maintain master file for client billing status reports
  • Assist in the preparation of recurring reports related to billing
  • Lead tactical meetings with our US counterparts for operational performance and open concerns with delivery services

ADMINISTRATION AND ACCOUNTS MANAGER (PROMOTED)

Sankyu (Malaysia) Sdn Bhd
07.2015 - 02.2020
  • Over-all in-charge of Accounts Department
  • Reporting directly to the HQ Accounts Head
  • Prepare the bank's report
  • Prepare the cash position report
  • Reconcile cash accounts with bank statements and general ledger
  • Perform all banking transactions, including check preparation
  • Prepare and submit an invoice for the client
  • Prepare vouchers, receipts, and correspondence for business transactions
  • Verification of payables, receivables, delivery notes, and local purchase orders
  • Manage petty cash fund, cash on hand, claims, advances, and replenishment
  • Assists with the preparation of accounting reports and journal entries and is responsible for posting all transactions to the Accounting System (A/X System)
  • Over-all in-charge of Administration Department
  • Reporting directly to the Project Manager and Site Manager
  • Implement administrative tasks to keep the information up to date, maintain it, and provide efficient service to the company
  • Maintain personnel records for every employee as required by company policies and procedures
  • Help with visa processing and air ticket booking
  • Organize and plan corporate agendas, travel arrangements, and activities for special events
  • Assist departmental managers with the development of reports, including writing, editing, and preparing final copies from draft to distribution
  • Ensure proper communications and reporting practices with all impacted departments
  • Input and verify posting of leave requests
  • Ensure timely submission of timesheets by workers and staff
  • Maintain the cleanliness of the office, including repairs and innovation
  • Deal with all employee issues related to staff welfare and employee contracts
  • Arranged transportation for site usage and staff transportation
  • Ensures that all vehicles used by the site are maintained and repaired
  • Assist with any ad-hoc job requested by the Project and Site Manager
  • Over-all in-charge of Document Control Department
  • Reporting directly to the Project Manager and Site Manager
  • Assure timely completion of all work in the company's document control department
  • Develop and update the client's document control procedures to ensure consistency, accuracy, and standardization are used
  • Responsible for the proper safekeeping of records, drawings, and documents related to the Rapid Project
  • Responsible for the proper distribution of documents (SI, FRI, SOR, etc.) to each department
  • Responsible for the accuracy and submission of documents on requested time
  • Responsible for the submission of claims to the client
  • Prepare monthly invoices based on progress claims
  • Monitoring all TEQ’s and SI's that are claimable by the client
  • Prepare Change Order Requests (Variations), Notice of Claim to be submitted to the client for approval
  • Maintain a master file of all submitted claims for up-to-date cash flow tracking
  • Prepare a forecast of income and expenses for recording in HQ
  • Responsible for the management and administration of contracts in accordance with company policies, legal requirements, and customer specifications
  • Contribute to the preparation of contract bid documents

ADMINISTRATION OFFICER

Sankyu (Malaysia) Sdn Bhd
08.2012 - 07.2015
  • Assure the timely and accurate preparation of monthly management accounts and reports for operational management
  • Assist in preparing financial statements
  • Produce annual budgets and forecasts for each project
  • Maintain bank reconciliations
  • Responsible for the management and administration of contracts in accordance with company policies, legal requirements, and customer specifications
  • Prepare bid documents for contracts
  • Obtain estimates, updates records, initiates paperwork, and follows up for approval of additional job orders
  • Monitor revenue collection and billing
  • Resolve contract payment disputes and seek coordination with contractors and other divisions to ensure compliance with contract payments
  • Organize, schedule, and facilitate bid and quote meetings on job sites and in pre-bid situations
  • Prepare payroll timesheets for employees and workers
  • Responsible for sourcing and requisition of materials
  • Issues Purchase Orders and Delivery Order
  • Verified all invoices from all suppliers and subcontractors
  • Managed petty cash
  • Prepares reconciliations of bank and cash balances
  • Help with the application for working permits and visas for foreign workers
  • Submitted monthly workforce data to clients
  • Solved work-related issues and concerns of all employees and workers
  • In charge of monitoring vehicle maintenance
  • In charge of the overall administration of the site office
  • Assisting the Site Manager with all ad-hoc tasks

OPERATIONS EXECUTIVE

ISS Facility Services Pte Ltd
02.2012 - 08.2012
  • In charge of the Operation Department during the absence of the Operation Manager
  • Manage the schedules for portable toilet services and disposal of waste daily
  • Prepare monthly reports for delivery and termination of services
  • Consult with all customers for complaints and inquiries
  • Prepares the daily delivery and collection orders
  • Communicate with the servicing and delivery teams about additional orders and feedback them about any complaints from customers
  • Conduct an evaluation of the team's performance
  • Assist with inventory management

PURCHASING OFFICER

Holcam Construction Pte Ltd
04.2010 - 12.2011
  • Responsible for all materials requisitions, orderings, and sourcing suppliers
  • Analyze and evaluate proposals from suppliers
  • Consult with all suppliers to ensure timely deliveries
  • Appoints appropriate suppliers for the purchase of materials
  • Issues Purchase Orders for all purchase requisitions
  • Verifies all invoices and delivery orders from the supplier
  • Enters data from timesheets and site records into payroll records each month
  • Prepares the man-hour report for permanent and supply workers
  • Prepares project man-hour reports for all clients
  • Provide temporary facility management assistance to Operations Manager

ADMINISTRATION OFFICER (PROMOTED)

Sankyu (Malaysia) Sdn Bhd
08.2009 - 03.2010
  • Responsible for managing and administering contracts in accordance with company and legal policies
  • Conducts reviews and administers contract modifications
  • Obtains necessary management approvals and prepares contract review records
  • Maintains contract documentation and provides information to procurement departments
  • In charge of preparing daily reports, weekly highlights and submitting directly to the main contractor
  • Prepares payroll timesheets for all employees and contractors
  • Responsible for all administrative and purchasing functions
  • Responsible for procuring and requisitioning materials
  • Receives and checks all supplier and subcontractors' invoices, as well as the delivery order and agreements
  • Prepares purchase requests and purchase orders using the BIZFLOW system
  • Liaise with the Accounts Department on payment issues

PROCUREMENT/ADMINISTRATION ASSISTANT

Sankyu (Malaysia) Sdn Bhd
08.2008 - 07.2009
  • Receives and checks all supplier and subcontractors' invoices, as well as the delivery order and agreements
  • Responsible for checking the timesheets of all subcontractors
  • Responsible for preparing a daily report, weekly highlights, and submitting them directly to the main contractor
  • Prepares purchase orders and purchase requisitions using BIZFLOW Systems
  • Responsible for booking Ro-Ro barges, including entry and exit permits
  • Compiles data and records for the preparation of purchase orders for materials and services
  • Maintain and ensure all documents, and templates, including department calendars, project schedules, and forms are accurate and up to date
  • Maintains contacts with Sub-contractor to ensure proper adherence to the terms and conditions stipulated in the Contract for Purchase Orders
  • Resolve discrepancies between purchase orders and items/quantities delivered/received
  • Liaise with Accounts Departments on payment matters
  • Assisting Procurement Manager with departmental procedures, practices, and sequence of operations to optimize workflow in the Procurement/Purchasing Department

ASST. SUPERVISOR – CREDIT AND COLLECTION (ACCOUNTS) -PROMOTED

Nexus Technologies Inc
09.2005 - 08.2008
  • Assist team members in targeting the collection for the week
  • Performs credit investigation for the clients
  • Approves credit line and credit terms of the clients
  • Monitors client’s history of payments
  • Issues and signs collection letters for those problematic accounts
  • Prepares daily collection summary
  • Posts credit notes of the clients versus their outstanding accounts
  • Follow up receivables from clients
  • Prepares monthly aging report of receivables
  • Reconciles accounts receivable general and subsidiary ledger
  • Prepares adjusting entries if necessary
  • Records and monitors remittances of the clients
  • Act as primary resource for client’s inquiries
  • Provide formal and informal feedback to accounts managers in the form of performance appraisals, coaching sessions, and informal reviews
  • Handle clients’ complaints and exercise decision making skills in resolving the problem
  • Works closely with other departments to resolve joint issues
  • Remind all clients (corporate/individual) of their account through telephone and personal visits if necessary
  • Holds a record of all accounts and daily collections
  • Posts payments on the ledger daily
  • Issues and signs statements of account
  • In charge of the petty cash fund
  • Prepares a weekly and monthly report of the account receivables

PAYABLE AND TREASURY ASSISTANT

Nexus Technologies Inc
04.2004 - 09.2005
  • Schedules payments to regular suppliers
  • Prepares check vouchers and corresponding checks
  • Maintains check voucher control file to account for the numerical sequence of check vouchers at the end of each week and investigates and clears exceptions noted
  • Releases checks to suppliers
  • Updates cash disbursements book

BILLING ACCOUNTANT / TREASURY OFFICER

Pacific Ocean Manning Inc.
10.2001 - 03.2004
  • Responsible for the accurate and timely billing, recording of all remittances and receivables
  • Analyzes and summarizes all crew/medical illness allowance and welfare fund/engagement fee and other expenses chargeable to principals and prepares debit notes to recognize this item
  • Ensures the accurate preparation of statements of accounts and inclusion of all pertinent debit notes, credit notes and supports for immediate forwarding to principals on due dates
  • Records and prepares pertinent adjusting journal entries relative to the monthly statement of accounts prepared
  • In charge in the monthly preparation of Statement of Account related to training
  • Prepares the monthly AMOSUP reports relative to Retirement Fund and billings and the payment and report summary every quarter of Pension and Union dues
  • Reconciles AMOSUP payment by comparing the deductions from allotment against the quarterly payments
  • Prepares monthly bank reconciliation
  • Prepares monthly reconciliation of Statement of Accounts
  • In charge in preparing and arranging payment for Vships pre-employment medical cost and other Vships payables

TREASURY STAFF

Ramcar Group of Companies
08.2000 - 09.2001
  • Takes charge of the Non-Negotiable transactions
  • Updating loan schedule – interest rate rollovers, principal payments, new loan availments
  • Prepares interest payments in accounting system (SAP)
  • Prepares daily cash flow and cash management of the company
  • Prepares bank requirements, such as Board Resolutions, copies of SEC Registration, and Financial Statements
  • Takes care of filing important bank correspondences
  • Negotiate with the bank regarding the overall evaluation of bank requirements
  • Prepares and transfers certificate title of properties for a mortgage
  • Negotiates with the municipal city hall regarding the assessment of properties
  • Responsible for real property tax payments
  • Performs clerical work to relieve immediate superiors of routine activities
  • Performs duties given by management under time pressure

SECRETARY

Engelon Manpower Agency
01.1998 - 08.2000
  • Interview, screen, and orient applicants regarding company rules & regulations
  • Issues memos, certifications, and updates employee’s payroll and SSS
  • Organize and keep client’s and employees’ records/documents
  • Received and make a call to inform the management regarding successful applicants

Education

Bachelor of Science - Accountancy

Philippine School of Business Administration
04.1999

High School - Pre-Engineering

Mapua Institute of Technology
03.1995

Elementary -

Acacia Elementary School
04.1991

Skills

  • Accounting Systems
  • Quickbase
  • NetSuite
  • SAP
  • Sun
  • ERIC
  • BizFlow
  • Billing
  • Credit and Collections
  • Payables
  • Treasury
  • Sourcing and Procurement
  • Professional Organization Development
  • Contract Negotiations
  • Compliance
  • Supervision
  • Organization
  • Analytical Skills
  • Critical Thinking
  • Negotiation Skills
  • Effective Communication
  • Dependability
  • Discretion
  • Ethics
  • Resourcefulness
  • Project Completion
  • Diligence
  • Hardworking
  • Enthusiasm
  • Commitment
  • Independence
  • Leadership
  • Deadline Management
  • Adaptability
  • Flexibility
  • Task Management

References

  • Gemma Jocson, Natl Sales Manager – Wimble Ltd/BNG Trading, +675 73242456
  • Haydee Carandang, Director – Mesei Kogyo Philippines, +63 9561622316

Professionalskillsandqualities

  • Graduate of Bachelor of Science in Accountancy with twelve (12) years of experience in Construction Company and Oil & Gas Industry.
  • Worked on the Refinery and Petrochemical Integrated Development (RAPID) Project in Pengerang, Malaysia.
  • Worked at Tokuyama Polycrystalline Silicon Manufacturing Plant Development Project in Bintulu, Malaysia.
  • Participated in Shell ECC in Singapore and other small construction projects in Singapore.
  • Currently working in one of the BPO Companies in the Philippines.
  • Eleven (11) years of extensive experience in Accounting Systems (Quickbase, NetSuite, SAP, Sun, ERIC, and BizFlow), Billing, Credit and Collections, Payables and Treasury Aspect, and Sourcing and Procurement Practice.
  • Expertise in operations, services, and activities related to contract negotiations and compliance.
  • Ability to supervise, organize and review the work of support staff.
  • Possesses strong analytical and critical thinking skills.
  • Exhibits strong negotiation skills.
  • Ability to communicate effectively via written and verbal means.
  • Highly dependable, discreet, and ethical.
  • Resourceful in the completion of projects and dedicated to completing tasks on time.
  • Diligent, hardworking in every task given.
  • Enthusiastic and possesses a sense of commitment.
  • Ability to work independently and be a great leader in a team.
  • Ability to meet tight deadlines and feel the need for urgency.
  • Adaptable to new concepts, environments, and responsibilities.
  • Flexible and able to manage extended hours and minimal supervision.
  • Proficient in handling diverse tasks simultaneously.

Timeline

BILLING ANALYST

Elevate Philippines, Inc
02.2020 - Current

ADMINISTRATION AND ACCOUNTS MANAGER (PROMOTED)

Sankyu (Malaysia) Sdn Bhd
07.2015 - 02.2020

ADMINISTRATION OFFICER

Sankyu (Malaysia) Sdn Bhd
08.2012 - 07.2015

OPERATIONS EXECUTIVE

ISS Facility Services Pte Ltd
02.2012 - 08.2012

PURCHASING OFFICER

Holcam Construction Pte Ltd
04.2010 - 12.2011

ADMINISTRATION OFFICER (PROMOTED)

Sankyu (Malaysia) Sdn Bhd
08.2009 - 03.2010

PROCUREMENT/ADMINISTRATION ASSISTANT

Sankyu (Malaysia) Sdn Bhd
08.2008 - 07.2009

ASST. SUPERVISOR – CREDIT AND COLLECTION (ACCOUNTS) -PROMOTED

Nexus Technologies Inc
09.2005 - 08.2008

PAYABLE AND TREASURY ASSISTANT

Nexus Technologies Inc
04.2004 - 09.2005

BILLING ACCOUNTANT / TREASURY OFFICER

Pacific Ocean Manning Inc.
10.2001 - 03.2004

TREASURY STAFF

Ramcar Group of Companies
08.2000 - 09.2001

SECRETARY

Engelon Manpower Agency
01.1998 - 08.2000

High School - Pre-Engineering

Mapua Institute of Technology

Elementary -

Acacia Elementary School

Bachelor of Science - Accountancy

Philippine School of Business Administration

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DHONNA MARIE IBARRA VICTORIANO