CHERAINE V. AMASULA

Accounts Payable (AP) & Disbursements

• Verify supplier invoices and payment requests to ensure complete documentation and compliance with internal policies and procedures.
• Accurately record AP transactions in the accounting system/ERP and maintain up-to-date payable records.
• Process and release payments to suppliers and authorised representatives within scheduled timelines.
• Manage employee reimbursements and cash advance reconciliations, including reviewing liquidation reports and posting related entries.
• Prepare weekly payment runs and submit reports to Head Office following approval.
• Ensure timely preparation of compliance and routing documents to support audit and internal review processes.

Accounts Receivable (AR) & Collections

• Record customer payments and collections across multiple satellite locations in the ERP system.
• Ensure all collections are deposited promptly, remain intact, and are fully accounted for.
• Process replenishments and update AR records as required.
• Prepare and post adjusting journal entries to maintain accurate and reliable financial data.

Tax Compliance & Regulatory Support

• Prepare withholding tax certificates (equivalent to BIR Form 2307).
• Assist in coordinating annual compliance activities, including permit renewals and regulatory registrations

General Accounting & Administrative Support

• Perform additional accounting duties as directed by the immediate supervisor.
• Provide support to the Overseer or Hub Accountant, contributing to efficient daily operations and accurate financial reporting.

• Debt Collection & Risk Management
  Perform end-to-end debt collection activities to ensure customer debts are collected within contracted payment terms and in accordance with the Credit Manual, OCM standards and internal controls.
  Proactively manage credit risk on overdue accounts, ensuring timely escalation in line with established escalation pathways.
  Investigate aged receivables, reconcile customer accounts and minimize open items through accurate analysis and follow-up.
• Credit Release & Order Management
  Manage the release of credit-blocked orders within agreed SLAs, ensuring all approvals (MOA) are in place and documented.
  Work closely with internal stakeholders to resolve issues impacting order release or customer credit standing.
• Business Partnering & Reporting
  Represent the Credit & Collections (COC) team in business meetings, providing insights and recommendations on overdue accounts.
  Prepare and present the monthly OCC pack, offering clear updates on debt collection performance and customer payment behaviour.
  Provide monthly KPI commentary, highlighting key drivers of performance, risks, and improvement opportunities.
  Build and maintain strong working relationships with internal and external business partners to support effective credit management.
• Dispute & Complaint Management
  Initiate, monitor and drive resolution of customer disputes within agreed SLAs.
  Investigate and resolve customer complaints and payment discrepancies, especially where remittance information is incomplete or missing.
• Debt Refinancing & Negotiation
  Negotiate and recommend refinancing arrangements for overdue debts, ensuring proposals are compliant and approved by appropriate MOA authorities.
  Collaborate with the Credit Assessment team to ensure securities are adequately monitored and reviewed, particularly for customers demonstrating poor payment behaviour.
• Process & Continuous Improvement
  Identify opportunities for process enhancement and contribute to approved continuous improvement initiatives.
  Support the delivery of improvement projects aimed at increasing operational efficiency, strengthening controls and improving customer experience.
• Governance & Compliance
  Ensure all credit control and collection activities are performed in a timely manner and in accordance with internal control frameworks.
  Operate controls effectively, with a strong understanding of compliance requirements and risk management standards.
• Other Duties
  Provide support to the Credit Team Manager, business units and other stakeholders on credit-related matters as needed.
  Prepare and issue official receipts for service billings when required.

Key Responsibilities

• Perform and support daily operational activities within one or more sub process areas, including Contracts & Pricing, HM Exchange, Stock Recording & Reconciliation, or Stock Valuation.
• Provide proactive issue resolution across the end-to-end (E2E) process and value chain to ensure process integrity and operational continuity.
• Deliver assigned activities efficiently while driving operational excellence, accuracy, and compliance within the team.

Inventory and Movement Management

• Monitor and validate inventory movements between the business and third-party companies to ensure accuracy and completeness.
• Validate scheduled movements in the inventory tracking system against actual movements recorded in SAP.
• Perform monthly Exchange and Consignment reconciliations to ensure stock accuracy.
• Execute transactional activities including:
– Sales Order Creation
– Stock Transfer Order Creation
– Purchase Order Transfer Creation
• Report discrepancies promptly to the Specialist or Team Lead.

Costing, Adjustments and Reporting

• Provide commentaries on Actual and Standard Costing variances to support financial accuracy and analysis.
• Perform quarterly Logical Inventory Adjustments to maintain system integrity.
• Prepare and submit discrepancy reports and support timely issue escalation.

Governance, Controls and Compliance

• Operate assigned scope within an embedded control framework, ensuring compliance with SOAR and internal governance processes.
• Proactively raise operational issues to S&I, Pillar Owners, Process Experts, and GRA to strengthen process reliability and control effectiveness.
• Support internal and external audit requirements, including providing documentation, explaining process and control frameworks, and facilitating walkthrough discussions.

Stakeholder Engagement and Team Support

• Develop strong working relationships with onshore stakeholders, partners, and customers to support effective collaboration.
• Participate in Visual Management sessions to raise concerns, share insights, and support action planning.
• Provide timely and clear information to Specialists, Team Managers, Senior Team Managers, and cross-functional teams.

Continuous Improvement

• Identify opportunities to simplify processes, improve efficiency, and enhance control effectiveness.
• Contribute to process standardization, automation initiatives, and continuous improvement projects to elevate overall performance.

• Prepared and organized high-volume invoice batches for data entry, improving processing accuracy and supporting timely completion of accounts payable cycles.
• Resolved vendor queries efficiently and conducted regular reconciliations of vendor statements, strengthening supplier relationships and reducing outstanding discrepancies.
• Performed accurate three-way matching of Purchase Orders, Goods Receipts and invoices, helping prevent overpayments, duplicate entries and compliance errors.
• Accurately coded and recorded invoices within required timeframes, contributing to reliable financial reporting and consistent on-time payment performance.
• Ensured all non–Purchase Order invoices were properly reviewed, approved and authorized, supporting adherence to internal control requirements and minimizing audit issues.

• Collaborated with cross-functional teams to streamline process workflows and improve transaction efficiency.
• Implemented automated solutions to enhance data accuracy and reduce processing time in transactions.
• Created accurate purchase orders and delivery orders using the required systems, supporting smooth workflow and timely fulfillment across the supply chain.
• Responded promptly to customer requests within the manufacturing supply chain, ensuring accurate order processing and maintaining high service levels.
• Corrected batch data issues, including incorrect weights, backorder cancellations and duplicate EDI entries, improving data integrity and reducing processing errors.

• Assisted in the preparation, processing and renewal of BIR business permits, ensuring compliance with government requirements and timely submission of all regulatory documents.
• Supported various accounting functions, including the preparation of accurate financial statements, contributing to reliable reporting for clients across different industries.
• Performed detailed bank reconciliations to verify the accuracy of cash balances, identify discrepancies and maintain the integrity of financial records.
• Coordinated with clients to gather necessary documents and information, helping streamline month-end and year-end accounting processes.
• Ensured adherence to Philippine tax regulations and accounting standards when preparing reports and completing documentation.